Finance & Office Manager

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Position Title: Finance & Office Manager

Reports to: General Manager

Location: West Perth

Employment Type: Full-time preferred; Part-time may be considered.

About Us:

Woodsome Management is a boutique Property Development and Project Management company, established in 1995. We specialise in delivering complex planning and development outcomes across land development, strategic planning, infrastructure and project delivery. With a highly experienced team and trusted network of professional consultants, we manage projects from initial concept through to completion with a focus on quality, sustainability, and cost control.

Our primary client is the Eglinton Group, representing the interests of a prominent West Australian family with a diverse property portfolio. We act as the Group's trusted advisors, providing financial, operational, and administrative support to family members and related entities to ensure long-term value and intergenerational benefit.

With active joint venture development underway and more development on the horizon, this is an exciting time to join our growing team. As Finance and Office Manager, you'll play a critical role in helping us manage and grow a significant portfolio while upholding our commitment to excellence and integrity in every aspect of our work.

Position Overview

The Finance & Office Manager is responsible for the overall day-to-day operations of the office, with a primary emphasis on financial administration and records management. This role is responsible for accounts payable, accounts receivable, fortnightly payroll, ABN payments, and financial reporting across several entities using Xero.

The ideal candidate will have a strong background in accounting and/or finance principles, exceptional quantitative and organisational skills, and a proactive approach to maintaining a productive and efficient work environment. This role ensures smooth financial operations and contributes to the overall success of the organisation by managing both administrative and financial tasks.

This is a fulltime position, but flexible part-time arrangements could be considered for the right candidate. For example, 5 days per week, 9am – 3pm.

Key Responsibilities

• Financial and Records Management (Primary Focus):
• Invoicing and Billing: Generate and manage all client invoices, ensuring accuracy, timely delivery, and follow-up on outstanding payments.
• Accounts Payable/Receivable: Process and track accounts payable and receivable across multiple entities and projects.
• Process fortnightly payroll in Xero for multiple entities
• Process ABN payments in line with compliance requirements
• Reconcile bank accounts and maintain accurate financial records
• Prepare and lodge BAS, PAYG, and superannuation obligations
• Receive and distribute Land Tax and MRIT Notice of Assessment
• Receive and distribute local government authority rate notices.
• Check allocation of local government authority rates on all landholdings.
• Generate accurate monthly financial and management reports for each entity
• Track budgets and manage financial forecasts
• Identify, improve, and implement financial and administrative procedures
• Bookkeeping: Maintain accurate and up-to-date financial records.
• Reconciliation: Perform regular bank and credit card reconciliations to ensure all transactions are accounted for and discrepancies are resolved promptly.
• Financial Reporting: Assist in the preparation of financial reports, budgets, and forecasts for management review.
• Expense Management: Monitor and manage office expenses.
• General Office Administration (Secondary Focus):
• Office Operations: Oversee daily office functions, including managing office supplies inventory, maintaining a clean and organised workspace, and coordinating with vendors and service providers.
• Manage insurance policy renewals for Public Liability, Management Liability and Workers Compensation.
• Correspondence: Handle incoming and outgoing mail, emails, and phone calls, directing inquiries to the appropriate personnel.
• Administrative Support: Provide administrative support to the leadership team and staff as needed, including scheduling meetings, managing calendars, formatting documents and preparing presentations.
• Human Resources Support: Assist with new employee onboarding, maintaining employee records, and coordinating HR-related administrative tasks.

Qualifications

• A Diploma or bachelor's degree in finance, Accounting, Business Administration, or a related field is strongly desired.
• A minimum of 5 years' experience in office management, with a strong focus on financial administration and bookkeeping.
• Technical Skills: Proficiency in accounting software (e.g., Xero) and Microsoft Office Suite (Excel, Word, Outlook).
• Knowledge: Solid understanding of basic accounting principles, financial record-keeping, and invoicing processes.

Skills and Competencies

• Strong quantitative and analytical skills
• Excellent organisational and time-management skills
• High level of attention to detail and accuracy
• Strong verbal and written communication skills
• Financial management and payroll expertise
• Experience processing ABN payments and managing contractor compliance
• Strong HR and office management knowledge
• Budget tracking, forecasting, and reporting capability
• Ability to manage multiple entity accounts and investments
• Experience in procedure improvement and implementation
• Strategic thinking and decision-making skills
• Excellent problem-solving abilities
• Deep understanding of Australian regulatory requirements

Application deadline: Applications comprising a Cover Letter and CV/Resume need to be submitted by no later than 5pm on Monday 29 September 2025. We encourage you to apply early as the position may be filled ahead of the closing date if a suitable candidate is found.