Administration Support Coordinator

1 week ago

City Of Cockburn, Australia VenuesWest Full time

Division: Independent Public School - South Metropolitan Education Region

Salary: Level 3, $74,586 - $80,014 per annum (pro-rata) (DOE (SSO) CA 2022)

Work Type: Permanent - Full Time

FTE: 1.0

Location: South Lake

Closing Date: 2025-03-24 4:30 PM

This is a permanent full-time position commencing Term 1, 2025

Lakeland Senior High School (SHS) is a thriving school community. Extracurricular programs are in abundance and after-school homework classes are well attended. Staff are highly committed and seek to develop friendly and supportive working relationships with students. A major school goal is to become the school of choice for most of the youth living in the district. In working towards this goal, the school has excelled in many areas and developed programs that engender success. Lakeland SHS provides a calm and friendly atmosphere where students are encouraged to succeed and take pride in what they achieve. The school has two very successful approved Specialist Programs in Music Technology and Sports Science.

Lakeland SHS is seeking a dedicated Administration Support Coordinator (ASC) who is an excellent communicator and able to work as part of a team.

The ASC assists the Deputy Principal and Heads of Learning Area with the creation of the Whole School Timetable, Course Counselling and Subject Selection processes, School Curriculum and Standards Authority reporting and compliance, maintenance of the Upper Senior Administration calendar and scheduling of key events. Key aspects of this role will involve the following responsibilities:

  • Timetable Construction and Data Entry: Collaborating with Deputy Principal to create efficient and effective timetables for students and teachers.
  • SIRS Uploads: Managing student data uploads to the Student Information Records System (SIRS) accurately and promptly.
  • Reporting To Parents (RTP): Assisting with the RTP processes.
  • Exam and Class Changes: Coordinating changes related to exams and class schedules.
  • OLNA and NAPLAN Administration: Overseeing the administration of OLNA (Online Literacy and Numeracy Assessment) and NAPLAN (National Assessment Program – Literacy and Numeracy).
  • Subject Selection Handbook Data Entry: Ensuring accurate data entry for subject selection handbooks.
  • Subject Selection Online (SSO) Administration: Managing the SSO process for student subject selections.
  • Externally Set Tasks Administration: Coordinating administration.

The ASC assists the executive team to lead operational enhancement and strategic planning to ensure the schools teaching resources are allocated in an efficient manner. The role requires well-developed ICT skills including knowledge of Integris timetable processes, SCSA – SIRS, Subject Selection Online, Academy and the ability to create, operate and manipulate databases, spreadsheets and extract reports. The successful applicant will ideally understand attendance and achievement and have sound conceptual, analytical and problem-solving skills with the ability to identify patterns, process improvements, problems and solutions. Previous experience in a similar administrative role is highly desirable.

The Administrative Support Officer should provide customer focused, general administrative and executive support for internal and external stakeholders including schools, parents, and carers. As the Administrative Support Officer, you will prepare support materials and reports including managing the collation and input of data. The successful applicant will ideally have knowledge of internal information sharing platforms to assist in the maintenance and updating of websites related to the branch.

In this role you will also provide executive support to internal committees and working groups, including setting up meetings and providing administration duties throughout the meetings. The successful applicant will ideally have well-developed organisational skills and will thrive in a team environment and undertaking tasks that require the development and achievement of agreed objectives.

Want to know more?

Full details of the role, selection criteria and training requirements are listed in the attached Job Description Form (JDF).

We are committed to an inclusive and culturally responsive workforce reflecting the diversity in our schools and the Western Australian community. We welcome and encourage applications from Aboriginal and Torres Strait Islanders, young people, people of diverse sexualities and genders, people with disability, and people from culturally and linguistically diverse backgrounds.

Eligibility

  • be an Australian or New Zealand citizen, permanent resident or have a valid visa with relevant work rights for the term of the appointment.
  • obtain a valid Working With Children Check before you start; and
  • consent to a National Criminal History Check with the Department's Screening Unit.

Additional eligibility and training requirements are outlined in the attached Job Description Form (JDF).

Application Instructions

Apply online in two easy steps:

Step 1: Select Apply for Job

Complete the online application form, including details of two (2) work related referees, preferably one (1) being your current line manager.

Step 2: Attach your documents

Your application should include:

  • A CV of up to three (3) pages outlining your employment history and professional learning summary relevant to this position
  • A four (4) statement addressing the following selection criteria as outlined in the attached JDF:
  • Demonstrated ability to provide effective support and input into the development, implementation and monitoring of business operations and administrative activities.
  • Demonstrated initiative and good organisational skills, including the ability to work with minimum supervision to meet deadlines.
  • Demonstrated well developed computer skills including a working knowledge of word processing, databases and spreadsheets.
  • Demonstrated data management skills, including data analysis and reporting.
  • Demonstrated well developed written and verbal communication and interpersonal skills with the ability to liaise with individuals at all levels.

It is recommended you have your attachments ready before selecting Apply for Job.

Your application must be received before the closing date and time. Late applications will not be accepted.

For technical support submitting your application, you can call the Department of Education's Recruitment team on (08) 9264 4127 for assistance.

Advertised Vacancy Number: IPS/SS955657

Suitable applicants may be considered for similar vacancies arising within the next 12 months following this selection process. This may include circumstances where the successful applicant declines or vacates the position.

The Department applies a four (4) day breach period to this selection process.

Applications close: 4.30pm (AWST) on Monday, 24 March 2025

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