Executive Assistant/Office Manager

7 days ago

Sydney, New South Wales, Australia Michael Page Australia Full time
  • Sydney CBD Location - Hybrid Position
  • Support MD - A Renowned Expert in the Healthcare, PR and Communications Space

About Our Client

With 20 years of experience, this Sydney CBD-based healthcare public relations agency serves clients across Australia and New Zealand.

Job Description

Duties and responsibilities include but are not limited to:

Executive Support:

  • Provide high-level assistance to the Managing and Senior Directors, including managing emails, schedules, and correspondence.
  • Organise meetings, draft agendas, take minutes, and manage action items.
  • Handle travel arrangements and plan team events or client functions.
  • Act as the coordination hub to ensure smooth business operations.

Business Administration & Operations:

  • Oversee office operations, manage documents, and ensure compliance with client agreements.
  • Create presentations and manage IT systems with external support.
  • Continuously improve office processes and coordinate with suppliers for quality service.
  • Arrange team and client gifts for special occasions.

HR & Finance Support:

  • On board new team members, manage leave requests, and assist with recruitment.
  • Support HR tasks, including performance reviews and staff training.
  • Process expenses.
  • Handle confidential information while ensuring policy compliance.

The Successful Applicant

The ideal candidate will have a minimum of 3-5 years of experience as an Executive Assistant, Office Manager, or Senior Team Assistant seeking career growth. While professional services experience is essential, a background in agency, communications, public relations, or healthcare is highly desirable.

You should be comfortable working in a small, close-knit team and have experience supporting senior executives.

Key Skills and Attributes:

  • Organisational expertise: Capable of managing priorities, meeting deadlines, and handling tasks independently.
  • Tech-savviness: Skilled in MS Office Suite, MS Teams, SharePoint, Canva, PowerPoint, and CRM tools.
  • Professionalism and adaptability: Thrives in a fast-paced, collaborative environment while supporting a client-facing MD.
  • Proactive initiative: Anticipates needs, communicates effectively, and provides thoughtful feedback.
  • Hands-on mindset: Willing to take on a range of responsibilities, from managing meetings to overseeing office operations.

This opportunity suits a proactive, detail-focused professional who excels in a dynamic, team-oriented workplace. Australian citizenship or permanent residency is required.

What's on Offer

Join a dynamic, innovative work environment where you'll play a pivotal role as both Office Manager and Executive Assistant. Working closely with the Managing Director, a renowned expert who values empathy, professionalism, and high standards. You will ensure operational excellence, foster collaboration, and contribute to the day-to-day running of the organisation. This role is perfect for an experienced, adaptable individual who thrives in a close-knit team and enjoys making a meaningful impact.

Perks & Culture Highlights:

  • Birthday leave to celebrate your special day.
  • Access to EAP services for well-being support.
  • A fun and welcoming atmosphere with regular team activities, including "Gin and Quiz Thursdays."
  • A small, supportive, and collaborative team that values cohesion and camaraderie.
  • Opportunities to directly shape team unity and contribute to the positive work culture.
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