Legal Administration Officer

3 weeks ago

Perth, Western Australia Ruah Legal Services Limited Full time
About Ruah

Ruah Legal Services (RLS) specialises in the provision of end-to-end legal representation with integrated psycho-social support. RLS also trades as the Mental Health Law Centre (MHLC) for the provision of legal services to clients experiencing severe mental illness. Key practice areas include Criminal Law, Care and Protection, Restraining Orders, the Mental Health Act and Guardianship and Administration Act matters. This wrap-around service provides support for the most vulnerable people in our community, providing not only legal advice and representation, but also non-legal support when necessary.

About the Role

The Legal Administration Officer provides administrative support to the legal work and practice management of RLS. Core responsibilities include processing incoming and outgoing confidential legal correspondence and court documents, via post, email, fax and webform submission. The Legal Administration Officer also supports the work of the Telephone Advice Line, taking overflow calls on the intake line when volunteers are unavailable to answer, and managing warm referrals from legal and non-legal organisations. The role requires an empathetic non-judgmental attitude to people living with disadvantage and facing mental health challenges.

This is a fixed-term full time role for a 12 month period.

What we're looking for

It is expected that the successful applicant will be able to demonstrate the following:


• Experience working in a legal practice or Certificate IV in Legal Services or equivalent qualification.


• Experience and comfortability in processing confidential legal documents.


• Demonstrated understanding of the importance of accurate data entry and calendar management in legal service provision.


• Strong attention to detail and well-developed organisational skills.


• Experience working with practice management software.


• Advanced skills in Microsoft Office suite.


• Excellent customer services skills including interpersonal, verbal, and written communication skills.


• An empathetic non-judgmental attitude to people living with disadvantage and facing mental health challenges.


• Ability to exercise sound judgement, confidentiality, sensitivity in the performance of duties.


• Ability to work with minimal supervision and use initiative.


• Willingness to be flexible and undertake a range of administrative duties.

Experience using ActionStep, as well as demonstrated knowledge and understanding of diversity and social inclusion- including gender, sexuality, disability, cultural, age, and linguistic diversity and Aboriginal culture, is desirable but not essential.

Required compliance documents:
  • Current drivers' license
  • National Police Clearance Certificate
  • WA Working with Children Check
What do we offer?
  • A salary aligned with Level 3 of the the SCHADS Award, between $73,803.60 - $79,138.80, dependent on experience.
  • An opportunity to work with a passionate and highly skilled team, contributing towards meaningful social justice work.
  • 5 weeks annual leavewith annual leave loading of 17.5%.
  • 16 weeks paid parental leave, with flexibility to take at 32 weeks half-pay (uniquely, new staff can access 4 weeks paid parental leave after just 6 months' service).
  • Free, independent and confidential access for you and your family to our Employee Assistance Program.
  • Incredibly valuable Salary Packaging (to extend your take home pay) with:
  • up to $15,900 core packaging
  • plus additional $2,650 in entertainment packaging benefits for travel, accommodation, meals, entertainment, parking and more
  • options to use an Everyday Purchase card to make things simple.
  • Opportunities to be active in the Ruah Community such as participating in a wide range of working groups, joining us at Pride events, being a part of a range of cultural events to promote and support reconciliation and much, much more
How to apply

Please click apply, create your LiveHire profile, and submit your current CV along with a cover letter of no more than two pages, helping us understand your fit for this role.

Applications will be considered as they are received.If you feel this is the perfect role for you, we encourage you to submit your application as soon as possible as this role will be filled once a suitable applicant is identified.

Closing date for applications: Friday 13 December 2024.

For more information about the position, please contact Sarah Brook - Senior Supervising Paralegal at sarah.brook@ruah.org.au.

We are building a workplace where difference is embraced and encouraged - and to do this, weneed people on our team who are representative of the clients we work with, who are passionate about change and courageous enough to stand up for what is right.Everyone is welcome. Everyone belongs.

We are committed to protecting children and young people from harm. All applicants will undergo an extensive screening process prior to appointment.

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