Assistant Publishing Officer

In this role, you will:

a) prepare accurate electronic compilations of Acts, instruments and other types of legislation;

b) proofread and edit draft Bills, instruments and other documents;

c) assess and publish Acts, instruments, Gazette notices and other documents on the Federal Register of Legislation;

d) organise Bills for printing and introduction in Parliament;

e) track the passage of Bills through Parliament and assist with obtaining Royal Assent for Bills that have passed;

f) organise instruments for printing and tabling in Parliament;

g) build and sustain productive working relationships with internal and external clients, service providers and stakeholders.

These positions require the successful candidate to be proactive, approachable, helpful and professional in performing each of the above functions.

To be suitable for these roles, you will have:

• well-developed administrative support skills, including a high level of word processing and data entry skills; a sound knowledge of Microsoft Office products, in particular Word; and attention to detail;
• well-developed written and oral communication skills including a sound knowledge of English grammar, usage, spelling and punctuation; the ability to liaise with internal and external stakeholders effectively; and to communicate clearly and effectively with clients;
• the ability to contribute new ideas and maximise the benefits of change, including the identification of opportunities to improve the efficiency of business processes;
• well-developed organisational skills that support the timely delivery of quality work.

In addition, you will demonstrate:

Assistant Publishing Officer (APS 4)

• a good understanding of legislative processes and structures, and the capacity to read and understand legislation and research legislative queries;
• the ability to work effectively as a team member, under supervision and guidance from more senior staff.

Publishing Officer (APS 5)

• a sound knowledge of legislative processes and structures, a highly developed ability to read and understand legislation and the ability to undertake technical research and analysis relating to legislative queries, or the ability to acquire such knowledge and capability quickly;
• the ability to provide leadership, work effectively as a team member, and co-operatively establish and meet work standards, deadlines and priorities while demonstrating sound judgement;
• the ability to train other staff in the duties of the position.

For more information on the work level standards for APS 4 and APS 5 levels please refer to the Integrated Leadership System (ILS).

How to apply

To apply for this position, please visit the careers page of our website to submit your application via our e-Recruit system. Your application should include:

• a one-page statement (approx. 750 words) outlining how your skills, knowledge, and experience make you the right person for the role, including details of relevant achievements and examples that demonstrate your suitability;
• a current CV detailing recent employment history that is relevant to this position;
• the name and contact details of two referees. We may contact your nominated referees, and other people we think are appropriate. Please let us know if you want to us to contact you before we contact your nominated referees;
• if you were not an Australian citizen at birth, evidence of your Australian citizenship or status as a permanent resident.

Please indicate in your application whether you wish to be considered for the role at the APS 4 classification, APS 5 classification, or both the APS 4 and APS 5 classification.

Applications close for this vacancy at 11.55pm on Sunday, 24 August 2025.