Portfolio Administrator

1 week ago

Ipswich, South Dakota, Australia Killik & Co Full time
Overview

Location Ipswich Salary Competitive salary plus a generous benefits package Application Deadline Monday, October 6, 2025 Job Summary

We are looking for a Portfolio Administrator to provide administrative support to the Fixed Income team, in the following areas - Portfolio Management Support for the Fixed Income service, Research Support, meeting preparation, and dealing with ad-hoc enquiries. This role will be based in our Ipswich office but supporting the team at our Mayfair office, and will require regular travel to that office.

Key Accountabilities
  • Portfolio Management Support
    • Maintaining the client databsae
    • Monitoring of cash flows and stock transfers
    • Monitoring existing portfolio cash levels
    • Checking management fees, monitoring pay-aways,and journals
    • Checking contract notes
    • Providing support in execution and reporting of trades
    • Responding to emails
  • Research Support
    • Proof-reading research content
    • Keep records up to date
    • Maintain research intranet
    • Keep bond list up to date
  • Meeting Preparation
    • Gathering data for reports and meeting agenda items
    • Production of reports
    • Drafting presentations/updates for client and internal meetings
  • Ad-hoc Enquiries
    • Answering enquiries from other internal teams
    • Answering enquiries from the Investment Managers
    • Production of ad-hoc charts
Key Competencies
  • Getting Things Done: Delivers on agreed objectives promptly; prioritises workload; remains professional under pressure;
  • Communication & Sharing Knowledge: Confident, clear and accurate with all communication; maintains accurate records and makes effective use of new technology;
  • Customer Service: Positive attitude to find solutions in line with FCAprinciples; Uses customer feedback to improve service;
  • Effectiveness & Adaptability: Able to maintain a high volume of work, striving for continual improvements; understands individual contribution in relation to corporate objectives; presents a positive image and approach to change; and
  • Team Working: Shares knowledge, skills and experience with colleagues; understands team goals; is cooperative and supportive of others.
Candidate Profile
  • Good standard of education (A-level or equivalent)
  • Previous administration experience
  • Proficiency in Excel
  • Excellent communication skills - verbal and written
  • An understanding or interest in financial markets, particularly Bonds, would be advantageous
Contractual Hours

8.00am to 5.30pm, Monday to Friday


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