Executive Support

4 weeks ago

Wellington, Australia Public Defence Service - New Zealand Full time

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Job Description

Are you a proactive, organised, and people-focused professional with a passion for supporting senior leaders?

Job Description

Are you a proactive, organised, and people-focused professional with a passion for supporting senior leaders?

We're looking for a couple of experienced Executive Support staff to join our Property and Digital teams at the Ministry of Justice.

In Property, you will provide high-level administrative and executive support to the General Manager Property and in Digital you will directly support the Chief Digital Officer (CDO), Chief Information Security Officer (CISO), and the wider Digital Leadership Team.

Te whiwhinga mahi/The Opportunity

You'll manage diaries, coordinate meetings, prepare documentation, and act as a key liaison with internal and external stakeholders. Your ability to anticipate needs, maintain confidentiality, and juggle multiple priorities will be essential to your success. You'll also play a vital role in collating, consolidating, and distributing critical information to ensure the smooth flow of communication and decision-making across the team.

Your key responsibilities in this role will be, but not limited to:

  • Manage calendars, emails, and meeting preparation
  • Provide executive-level administrative support, including minute-taking and action tracking
  • Coordinate travel, events, and presentation materials
  • Maintain effective systems for information and records management
  • Support team effectiveness and contribute to continuous improvement initiatives

You'll also contribute to wider process improvements and support the Property and Digital business units with general administration.

Both roles are permanent, full-time, however, we are open to discussing part-time hours for the position in the Digital team.

He Pūkenga Tou/Skills And Experience

To be successful in the role, you will have:
  • Demonstrable experience in a similar executive support role
  • Strong communication and relationship-building skills
  • Advanced Microsoft Office skills (Outlook, Word, Excel, PowerPoint, and OneNote)
  • Excellent attention to detail, time management, and problem-solving abilities
  • A collaborative team player who thrives in a dynamic environment

We welcome applicants whose experience may differ from the outlined criteria but who believe they can bring value to the role.

Mō Mātou/About Us

At Te Tāhū o te Ture - the Ministry of Justice, we're committed to strengthening people's trust in the law of Aotearoa, New Zealand.

Joining Te Tāhū o te Ture means you will become part of an organisation that welcomes and supports people of all gender identities, ages, ethnicities, sexual orientations, disabilities and religions.

Ngā painga o tēnei wāhi mahi/What's great about working here

Benefits

We offer you a range of benefits to support your wellbeing and help make the Ministry a great place to be. These include:
  • 4.4 weeks holiday leave
  • an online professional development portal
  • access to a variety of inclusive and proactive networks

See our full range of benefits here.

With a wide range of jobs, you also get the chance to gain a variety of skills and experience while developing your career.

Utu ā-tau/Salary

The remuneration band for this role is $59,729 - $80,794 - while the appointing salary will be based on skills and experience, we are willing to pay higher in the band to attract strong candidates into this role.

Tono Mai/How To Apply

To apply, click the Apply button below to be directed to our Careers Website. You can view a detailed position description here, as well as complete an online application form by attaching your CV and cover letter.

Applications close on Sunday 17 August 2025; however, we will be reviewing CVs as they come in and may invite successful candidates to interview before the close date.

If you have any questions, please contact recruitment@justice.govt.nz

Follow us on LinkedInSeniority level
  • Seniority levelMid-Senior level
Employment type
  • Employment typeFull-time
Job function
  • Job functionAdministrative
  • IndustriesLaw Practice

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