Business Support Officer

2 weeks ago

Ballarat, Victoria, Australia Ballarat City Council Full time
  • Permanent Part Time 0.8 EFT
    • Band 5 salary $74,484.28 to $85,025.72 pro rata + 12% superannuation
    • An exciting opportunity to support a dynamic team

    About The Role

    The Art Gallery of Ballarat is Australia's oldest, largest and most engaging regional gallery. Housing a nationally significant collection of over 11,500 artworks and hosting more than 35 exhibitions and 100 public programs and events each year, the Gallery is a key driver of cultural tourism to the Ballarat region as well as much loved local icon.

    This role is responsible for maintaining accurate financial records, leading budget reporting, forecasting, and financial analysis, and supporting the development of the annual budget.

    The position also provides executive support to the Director and Assistant Director–Engagement, including preparing official correspondence and reports.

    Key responsibilities include supporting the Art Gallery Board through the preparation of agendas, minutes, and reports; managing contracts for outsourced services, including the café lease; and overseeing business support functions such as donor record management and the preparation of grant and funding proposals and acquittals.

    About You

    We are looking for a dynamic, results focused,Business Support Officer to plan, coordinate and organise the administrative functions of the Gallery. Highly organised, with the ability to respond quickly to new challenges and priorities, the successful candidate will report to the Assistant Director- Engagement and work closely with the Executive team and the Gallery Board. A high level of financial acumen and excellent stakeholder engagement skills are required for this role.

    The Art Gallery of Ballarat is open to flexible working arrangements for this role.

    Key Selection Criteria
    • Relevant tertiary qualification with some demonstrated experience in Office Management, Financial Management and/or accounting procedures and practices or lesser formal qualification with relevant experience and skills
    • Demonstrated experience managing budgets and reporting.
    • High level interpersonal skills with experience in managing stakeholder expectations.
    • Demonstrated ability to manage time effectively, prioritising competing demands to achieve work targets.
    • Demonstrated ability to work in a team environment and gain co-operation and assistance from other employees and volunteers.
    • Demonstrated computer skills, including the use databases and the MS Office suite

    Be Part Of Something More

    Join us in making a real difference to the lives within our community. Working for City of Ballarat you will be part of a team that values honesty, transparency and accounting in everything we do. We believe in the importance of valuing every Individual and working together to support the community. Together we create a supportive and inclusive environment where everyone can thrive and make a positive impact.

    How To Apply

    To apply for this position please click the Apply button and submit your application. Applications closeMonday 1st September 2025.

    Please ensure that you provide a cover letter and a current resume and address the key selection criteria.

    The successful applicant will be required to undergo a full employment medical and police check.

    Contact

    For further information on this position, please contact Louise Tegart, Director Art Gallery of Ballarat on 03 5320 5858

The City of Ballarat is an equal opportunity employer committed to providing a safe and inclusive working environment that embraces and values diversity, flexibility and child safety. We welcome applications from all walks of life and celebrate the diversity and richness this brings to our workplace and reasonable adjustments will be made to the process to ensure equitable access. We undertake an employment screening process to ensure this commitment is upheld, this includes ensuring the successful candidate holds a valid working with children check and satisfactory criminal history record check.
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