Operations And Administrative Assistant

Research Office

Full-time, fixed-term position for 6 months.

Base salary will be in the range $74,534 - $79,026 + 17% Superannuation (HEW Level 4)

Based at our Toowong Offices

About This Opportunity

Are you looking to launch or grow your career in a vibrant, supportive university environment? Join the Research Office at UQ as an Operations and Administrative Assistant , where your attention to detail and organisational skills will directly contribute to enabling world-class research.

In this pivotal role, you will provide essential operational and administrative support to ensure the smooth delivery of research services across the University. From processing grant applications and managing research data to liaising with internal stakeholders, you will play a key role in keeping our processes accurate, efficient, and client focused.

This is an exciting opportunity to be part of a high-performing, service-oriented team that is central to UQ's research success.

Key responsibilities will include :

Accurately process and maintain research records and agreements using UQ's data and document management systems.

Provide professional and timely support to internal stakeholders by responding to routine research-related enquiries.

Assist in tracking research project milestones, ensuring compliance with established procedures and deadlines.

Contribute to the smooth operation of grant application rounds through effective filing, receipting, and documentation management.

About UQ

As part of the UQ community, you will have the opportunity to work alongside the brightest minds, who have joined us from all over the world.

Everyone here has a role to play. As a member of our professional staff cohort, you will be actively involved in working towards our vision of a better world. By supporting the academic endeavour across teaching, research, and the student life, you will have the opportunity to contribute to activities that have a lasting impact on our community.

Join a community where excellence is at the core of our culture, contributions are valued and a range of benefits and rewards are available, such as :

Up to 26 weeks paid parental leave or 14 weeks paid primary caregiver leave

17% superannuation contributions

17.5% annual leave loading

Access to flexible working arrangements including hybrid working options, flexible start / finish times, purchased leave, and a condensed fortnight

Health and wellness discounts – fitness passport access, free yearly flu vaccinations, discounted health insurance, and access to our Employee Assistance Program for staff and their immediate family

UQ Study for Staff

On campus childcare options

Affordable parking (from just $6.15 a day)

Salary packaging options

About You

Completion of Year 12 or a diploma qualification, along with relevant administrative experience.

Strong attention to detail and the ability to accurately follow established procedures.

Proficiency in using standard office software (Word, Excel, Outlook) and administrative systems for data entry and document management.

Clear and professional written and verbal communication skills, with a collaborative approach to working with colleagues.

Demonstrated ability to manage time effectively, balance competing priorities, and meet routine deadlines.

A service-oriented mindset with a commitment to delivering consistent and efficient support in a fast-paced environment.

Understanding of confidentiality, data sensitivity, and the importance of accuracy when handling digital records.

The successful candidate may be required to complete a number of pre-employment checks, including right to work in Australia and a criminal check.

You must maintain unrestricted work rights in Australia for the duration of this appointment to apply. Employer sponsored work rights are not available for this appointment.

Questions?

For more information about this opportunity, please contact Chamonix Birrer at

For application inquiries, please reach out to the Talent Acquisition team at

• uq.edu.au, stating the job reference number (below)in the subject line.

Want to Apply?

We welcome applications from all individuals and are committed to an inclusive and accessible recruitment process. To be considered, please ensure you upload :

Resume

A cover letter summarising how your background aligns with the 'About You' section

Our strength as an institution lies in our diverse colleagues. We're dedicated to equity, diversity, and inclusion, fostering an environment that mirrors our wider community. We're committed to attracting, retaining, and promoting diverse talent. If you require an alternative method to submit your application due to accessibility needs or personal circumstances, please contact

Other Information

UQ is committed to a fair, equitable and inclusive selection process, which recognises that some applicants may face additional barriers and challenges which have impacted and / or continue to impact their career trajectory. Candidates who don't meet all criteria are encouraged to apply and demonstrate their potential. The selection panel considers both potential and performance relative to opportunities when assessing suitability for the role.

Applications close Sunday 27 July 2025, at 11.00pm AEST (R-53744).