Executive Assistant

3 days ago

Gold Coast, Queensland, Australia Queensland Airports Limited Full time

Queensland Airports Limited (QAL) is an accomplished airport operator which owns and operates Gold Coast, Townsville, Longreach and Mount Isa airports – connecting the Gold Coast and northern NSW, along with regional Queensland, to the rest of the country and beyond. Our company has a vision to engage customers, connect communities and deliver exceptional experiences – and a commitment to delivering for the communities where we operate. We have been formally recognised as a 'Great Place to Work – Certified' organisation four times and recently was awarded Work180 accreditation as a champion for gender equity for the second year in a row. Our company is dedicated to a target of net zero Scope 1 and Scope 2 emissions by 2030. There has never been a better time to join us.

Job Description

An attractive opportunity has become available for an experienced, motivated and highly organised Executive Assistant to join the QAL team and support members of our Executive Committee (Chief Commercial Officer (CCO) and Chief Strategy, Sustainability and People Officer (CSSPO)).

Katharine, who joined the team in 2023 as an Executive Assistant, shares her experience working for QAL:
'Working with QAL has been a fantastic experience. QAL values its team members and provides a positive work environment. I've had the opportunity to grow professionally, and I appreciate the support and opportunities provided. I highly recommend QAL as a great place to work.'

'As an Executive Assistant at QAL, I have had the privilege of working alongside a dedicated and dynamic team. The leadership here are exceptional, providing guidance and support every step of the way. I am constantly challenged and encouraged to excel in my role, and the collaborative work environment fosters growth, development, and flexibility. I am proud to be a part of the QAL team and would highly recommend this organisation to anyone seeking a rewarding career opportunity.'

How will you make an impact?

We are looking for a true team player with a passion for providing outstanding support to our Executive Committee. The ideal candidate will have proven success in juggling competing priorities from stakeholders, be proactive, well planned, with exemplary communication skills. Previous experience working with Executives, Government officials and senior dignitaries is essential for your success in this role.

Key deliverables/responsibilities include but are not limited to:

  1. Provide high level, proactive administrative and secretarial support to the CCO, CSSPO and other members of the QAL Leadership team as required.
  2. Work as a team with the other Executive Assistants to deliver a high level of support.
  3. Diary and meeting management, telephone calls, management of correspondence and arranging domestic and international travel.
  4. Organisation of Executive meetings, QAL Board and committee meetings and complex stakeholder events, including invitations, document preparation, and meeting / event logistics etc.
  5. Assist with the preparation of budgets, monthly reports, presentations, correspondence, submissions, briefing messages, media management etc.
  6. Support with purchase order and expense reconciliations ensuring compliance and timeliness.

What we offer you?

This is an opportunity to be part of a progressive organisation with a great culture and assist in the transformation and growth of the business. Flexible working options are available for all employees. At QAL, we uphold the philosophy that the smooth integration of life and work benefits all. We call it 'Living Well'.

QAL supports an inclusive approach and values diversity within the workplace. We aim to provide opportunities that allow individuals to reach their full potential regardless of their background, gender, age, work status, religious or cultural identity. Aboriginal and Torres Strait Islander peoples are encouraged to apply.

The successful candidate will be required to adhere to QAL's Drug and Alcohol Management Plan (DAMP), which includes pre-employment Drug and Alcohol Testing and have the ability to obtain an Aviation Security Identification Card (ASIC).

Please obtain the Position Description by clicking here, or if you are on SEEK, by copying this location into your browser to access the Position Description through our careers site: https://qal.elmotalent.com.au/careers/QALcareers/job/view/239

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