Design Team Administrator

Urbis is people focused, and we want the best for our team, our clients, and our communities. We are a community of passionate problem solvers, sought out by our clients for our fresh thinking and approach to their city-shaping projects. You will make a tangible difference and positive impact, while gaining incredible industry experience and broad ranging exposure to the most exciting work.

We pride ourselves on empowering our employees and supporting them to be the best they can be. You will have the benefits of salary continuance insurance, a generous parental leave policy for both primary & secondary carers, work life balance, health & wellbeing programs, extensive training opportunities and much more.

Urbis is an employer of choice for gender equality (EOCGE), recognised through the Workplace Gender Equality Agency (WGEA).

For the City Shapers and the Community Makers.

#LifeatUrbis #CityShapers #CommunityMakers

The Opportunity:

Are you a designer looking to transition into an admin role? We're seeking an organised and proactive Team Administrator to support our Melbourne design team on a part-time basis (3 days per week).

This role is ideal for someone with a keen eye for detail, excellent organisational, communication, and time management skills, who enjoys ensuring a busy design studio runs smoothly.

You'll thrive in this position if you're self-motivated, take initiative, and are eager to grow your skills. With a variety of tasks and responsibilities, each day will be dynamic and engaging.

If you're passionate about providing outstanding administrative support and want to play a key role in a collaborative, high-performing design studio, we'd love to hear from you. Join us and help shape the future of our creative environment.

You will:

• Provide proactive administrative support to Directors and the wider design team.
• Extensive document preparation, compiling, formatting, word processing and data entry.
• Coordinate travel, diary management, client meetings, team meetings and events.
• Assist with tender submissions by becoming an Urbis 'tender champion'
• Provide technical support on all Microsoft Office Suite programs and expense management system (Concur).
• Provide financial and technical support on the Urbis Practice Management system (BST), including the set-up of projects, tracking budgets and monthly invoicing.
• Prepare presentations, project sheets and capability statements.
• Collaborate around continuous improvement of existing administrative systems.
• Learn alongside an experienced team of design administrators.

About You:

• Demonstrated experience in a similar role
• Brings a positive and 'can do' attitude
• Ability to provide customer/client-service to a professional standard
• Ability to manage multiple requests on the go
• Ability to develop strong rapport with team members
• High attention to detail
• Be able to adapt to change at a fast pace
• Intermediate level MS office skills (Excel, Word, Outlook, PowerPoint)
• Currently studying Urban Design or Landscape Architecture is desirable but not required
• Experience within a design studio is desirable

Why Urbis?

Urbis is committed to fostering a work environment that is inclusive, supports flexibility, and welcomes diversity. We are proud to be an equal opportunity employer. Aboriginal and Torres Strait Islander people are encouraged to apply.

Urbis is an employer of choice for gender equality (EOCGE), recognised through the Workplace Gender Equality Agency (WGEA). The WGEA citation is designed to formally encourage, recognise and promote active commitment to achieving gender equality in Australian workplaces. This citation is the gold standard certification for employers who are committed to making positive, measurable improvements towards gender equality and only held by 129 organisations nationally.

How to Apply?

Are you ready to start your journey with some of the brightest minds in the industry and you are passionate about making a difference to our clients, community, and team? Click on "Apply for this job." Or email us at if you have any questions.

Recruitment Agencies - thank you for thinking of us. We do endeavour to fill our opportunities through direct channels wherever possible, however, if we find that we do need agency assistance, we'll be in touch.