Legal Assistant, Construction

The role requires an experienced, proactive and detail-oriented legal assistant with an interest in Construction, Infrastructure & Projects.

31st July, 2025

About the team
The Construction, Infrastructure and Projects (CI&P) group undertake work relating to all aspects of construction, infrastructure and projects for both private and public sector clients, supporting clients through the entire project lifecycle to manage risk and deliver great outcomes.

In this role you will provide support to a team of Lawyers, Senior Associates and highly regarded Partners. In particular, you will be supporting Partner Kirsty Smith who specialises in construction project delivery, dispute resolution and litigation, and Partner Jonathan Usher who specialises in front-end construction and projects matters.

About the role
This is a full-time position (Monday to Friday), however we are open to considering candidates seeking a 4-day week. The role requires an experienced, proactive and detail-oriented legal assistant who can work independently and exercise sound judgment.

This role will suit career legal assistants however we will consider law students, with legal administration experience, provided they are early in their studies and not due to graduate within the next 18 months - 2 years.

Day to day, your key responsibilities will include:

• Drafting routine correspondence and documentation including the use of precedents, style guides and firm standards
• Managing emails, diaries and voicemail for the team
• Collating briefs to Counsel, Affidavits and Exhibits
• Preparing contracts with multiple annexures
• Managing billing process and preparing draft invoices
• Assisting with client account management including managing fee estimates and handling billing queries from clients
• Coordinating and managing monthly reports
• Assisting with processing of expenses claims
• Copying typing (including dictation occasionally), formatting and general word processing
• Opening and closing files (including archiving)
• ASIC and PPSR searches
• Production of presentations and assisting in the organisation of seminars and events
• Coordinating and assisting with compilation of Adjudication Applications and Responses and attending to service of documents

31st July, 2025

About the team
The Construction, Infrastructure and Projects (CI&P) group undertake work relating to all aspects of construction, infrastructure and projects for both private and public sector clients, supporting clients through the entire project lifecycle to manage risk and deliver great outcomes.

In this role you will provide support to a team of Lawyers, Senior Associates and highly regarded Partners. In particular, you will be supporting Partner Kirsty Smith who specialises in construction project delivery, dispute resolution and litigation, and Partner Jonathan Usher who specialises in front-end construction and projects matters.

About the role
This is a full-time position (Monday to Friday), however we are open to considering candidates seeking a 4-day week. The role requires an experienced, proactive and detail-oriented legal assistant who can work independently and exercise sound judgment.

This role will suit career legal assistants however we will consider law students, with legal administration experience, provided they are early in their studies and not due to graduate within the next 18 months - 2 years.

Day to day, your key responsibilities will include:

• Drafting routine correspondence and documentation including the use of precedents, style guides and firm standards
• Managing emails, diaries and voicemail for the team
• Scheduling meetings on Microsoft Teams
• Collating briefs to Counsel, Affidavits and Exhibits
• Preparing contracts with multiple annexures
• Court document filing
• Managing billing process and preparing draft invoices
• Assisting with client account management including managing fee estimates and handling billing queries from clients
• Coordinating and managing monthly reports
• Assisting with processing of expenses claims
• Copying typing (including dictation occasionally), formatting and general word processing
• Opening and closing files (including archiving)
• ASIC and PPSR searches
• Production of presentations and assisting in the organisation of seminars and events
• Coordinating and assisting with compilation of Adjudication Applications and Responses and attending to service of documents

About you
You will have prior experience providing senior level support as a legal assistant or within a legal support role. The successful candidate will be a self-starter, with a team based, client first approach.

Discretion and the ability to professionally manage confidential and sensitive material is critical. Therefore, you will have prior experience acting as a gate keeper, with exceptional organisational and communication skills.

To be successful in this role you will also have:

• Experience in billing and managing high volume court documentation
• Excellent attention to detail
• Fast and accurate typing skills
• Proficiency with Microsoft office
• Enjoy working in a team-based environment with a commitment to contributing to positive team morale and engagement
• A can-do attitude with plenty of initiative

Knowledge of Work10 and Aderant will be highly regarded however not essential as training will be provided. This is an excellent opportunity to work under a supportive leader and grow their existing skills within a group of specialist partners, lawyers and collegiate colleagues.

Who we are
Holding Redlich is a large national commercial law firm with offices across Australia. We provide the full range of legal services to many of Australia's largest public and private companies across a wide range of sectors and all levels of government. We are client focused with, expert industry knowledge and strong local and international connections. We strive for excellence in everything we do, and we take pride in the quality of our work.

Employee benefits
At Holding Redlich, we strongly believe that providing employee benefits is a fundamental investment in the success and well-being of our workforce.

Our benefits include:

• A firm where partners and employees enjoy professional success within a supportive environment from modern offices.
• Family-friendly, dress for your day, flexible hours and flexible leave, including purchased leave, career breaks and study leave.
• Employee Assistance Program (EAP), flu vaccinations and social activities both inside and outside of the office.
• Employee recruitment referral bonus to recognise and reward individuals who contribute to our growth and success.

Firm awards and citations
We are proud to share that our dedication, expertise, exceptional service to our clients and commitment to the gender diversity of our employees have been recognised with prestigious legal industry awards and citations.

• Employer of Choice – Workplace Gender Equality Agency (WGEA)
• Employer of Choice - Australasian Lawyer
• Multiple partners ranked by Best Lawyers - 30The Best Lawyers in Australiaawards/3Best Lawyers: Ones to Watchin Australiaawards
• Doyle's Guide – inclusion for Rising Stars, Best Lawyers, Best Firms
• Signatories to the Charter for Advancement for Women in Legal Profession

Community & impact
We recognise the importance of contributing to our community by supporting various initiatives, providing legal aid through pro bono work, and promoting diversity and inclusion within the firm.
This includes:

• Pro Bono Practice and Social Justice Fund
• Diversity, gender equality and wellbeing committees
• International connections through our membership of Law Exchange International
• Red Cross Life Blood group donations

What's next?
For further information, please visit our Careers website.

To discuss this opportunity on a confidential basis, please contact Lauren Steers-Lemai, Talent Acquisition Manager, on 03 9321 9914.

To apply, please click on the "Apply" button and submit an up-to-date CV and cover letter outlining why you are both interested and suited to the role.

This role is being managed directly by our in-house talent team. At this stage we are not accepting agency candidates, we will contact our preferred agency partners should we require any assistance.

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