Executive Assistant, Corporate Advisory

3 weeks ago

Melbourne, Victoria, Australia Gilbert + Tobin Full time
Overview

About Gilbert + Tobin (G+T) is a leading transactions, regulatory and disputes law firm. We handle some of the most complex transactions in Australia, advising acquirers, targets and financiers. We are trusted by clients on sensitive regulatory investigations and approvals, litigation and Royal Commissions. Our firm is committed to outstanding citizenship, delivering pro bono legal services and championing social causes, including marriage equality and reconciliation with Australia's First Nations peoples. We also lead the way on gender equality, with the highest proportion of women partners among major Australian law firms.

About The Role

Join our Corporate Advisory team as an Executive Assistant, working closely with a Partner and a team of lawyers in a high-performing and supportive environment. G+T's Corporate Advisory specialists advise across Australia's most significant deals and governance issues. With deep expertise in capital markets, M&A and board advisory, the team is known for partnering closely with clients to deliver technically sound, commercially strategic advice on critical matters across a broad range of sectors.

The Day-to-day Responsibilities in this Role Include
  • Diary and email management
  • Monthly billing and accounts reporting/management
  • Document and file management of multiple files
  • Liaising with clients and other parties
  • Attending to e-filing processes
  • Organising travel, flights and accommodation
  • Ad hoc administration duties
About You

As an experienced Executive Assistant – ideally with a background in legal administration – you will bring:

  • At least 3 years' experience as an Executive Assistant or Legal Secretary, or equivalent practical experience
  • High reliability and attention to detail, with a strong focus on accuracy in billing, documentation and proofreading
  • Excellent organisational skills, capable of managing multiple priorities and complex schedules with efficiency
  • Confidence working within structured systems, including maintaining consistent filing practices and document management protocols
  • Strong written and verbal communication skills, with the confidence to engage effectively with senior stakeholders
  • A proactive, can-do mindset, with the initiative to anticipate team needs and provide seamless, responsive support
  • Competency in Microsoft Office (or similar tools), with the ability to quickly learn new systems where required
What We Will Offer You
  • A supportive and flexible work environment.
  • Top of market remuneration and a range of benefits including 26 weeks paid parental leave, additional annual leave, subsidised café and gym membership, end of trip facilities, exclusive retail discounts, social events and more. (View details here: )
  • Beautiful sunlit open-plan offices with panoramic views of the city and easy access to public transport, restaurants, cafes and exercise facilities.

Please submit your interest via our careers website with a resume and covering letter. We are committed to providing and maintaining a diverse and inclusive environment and a culture where everyone feels valued and empowered to contribute.

How to Apply

Please submit your interest via our careers website with a covering letter and CV. If you require an adjustment to participate in the recruitment process please get in touch.

We are committed to providing and maintaining a diverse and inclusive environment and a culture which fosters and celebrates difference.

Additional Information

The following information is provided for applicants in Australia. Seniority level, Employment type, Job function, and Industries are provided for clarity below.

Seniority level
  • Associate
Employment type
  • Full-time
Job function
  • Legal
Industries
  • Legal Services
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