Management Assistant

3 weeks ago

Perth, Western Australia NES Fircroft Full time

We are working with Woodside Energy, recruiting for a Management Assistant to join them on an initial 6-month contract.

Duties and Responsibilities:
  • Provide administrative support to VP Commercial and Analysis, including diary management, calendar, email, and travel coordination to ensure smooth day-to-day operations.
  • Arrange travel itineraries, both domestic and international, including flights, accommodation, car hire, and transfers.
  • Support administrative tasks and coverage during leaves within Business Development and Commercial (BD&C) and Executive Assistants if required.
  • Organize and support meetings, workshops, and events, including logistics, agendas, and materials.
  • Manage onboarding for new team members and support HR activities such as performance and development tracking.
  • Oversee document and information management systems, ensuring accessibility and compliance.
  • Process expenses, approvals, and other administrative tasks accurately and efficiently.
  • Assist the Purchase Requisition team with processing Service Entries and raising Purchase Requisitions.
  • Collaborate with other country offices to improve overall operational efficiency.
Experience:
  • Proven ability to work independently with integrity and discretion.
  • Strong organizational and communication skills.
  • Confidence engaging with a wide range of internal and external stakeholders.
  • Proficiency in Microsoft Office 365.
  • Familiarity with regulatory compliance and risk systems is beneficial.
  • Experience with Power BI is advantageous.
  • 4–6 years of administrative or executive support experience in a large organization, ideally within the oil and gas sector.

With over 90 years of combined experience, NES Fircroft (NES) is proud to be the world's leading engineering staffing provider across sectors including Oil & Gas, Power & Renewables, Chemicals, Construction & Infrastructure, Life Sciences, Mining, and Manufacturing. With more than 80 offices in 45 countries, we provide engineering and technical expertise worldwide. We support contractors beyond traditional recruitment, assisting with visas, work permits, benefits packages, and accommodation to ensure safety and compliance.

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