Legal Assistant, Real Estate

Join to apply for the Legal Assistant, Real Estate & Projects role at Lander & Rogers.

Melbourne, Victoria, Australia

Lander & Rogers is a leading independent law firm, with offices in Melbourne, Sydney, Brisbane and Canberra that achieve global reach in the legal services market. We focus on innovating the client experience and leading change in legal service delivery. We are committed to supporting our communities through our pro bono work.

This is a fantastic opportunity to join our highly regarded Real Estate & Projects team, who advise on some of Australia's and Asia-Pacific's largest property transactions and infrastructure projects.

As Legal Assistant you will provide administrative and legal support to the wider group while ensuring both group and client processes are followed. We are looking for someone with existing legal assistant experience in a real estate, projects, or commercial practice who is enthusiastic about contributing and joining an energetic team that values initiative and collaboration.

• Perform administrative services including drafting, editing and proofreading letters, agreements and other transactional documents
• Perform property and other searches through third party providers (eg InfoTrack, GlobalX)
• Format documents in line with the firm style guide, update cross referencing and convert from other styles
• Prepare and compile large transactional documents into PDF with multiple annexures
• Arrange registration and stamping of physical and electronic documents with local land titles offices
• Open and close files in the practice management system
• Manage client and matter data within the practice management system
• Monthly client billing and ad hoc client reporting
• Ad hoc diary management
• Liaise with clients by phone and email for administrative queries
• Liaise with internal business service teams on various matters
• Maintain electronic files in the document management system (iManage), including document version control
• Manage incoming and outgoing physical mail through the Digital Mail Room

• Successful applicants will bring administrative support experience gained in a law firm
• Real estate, projects, commercial or construction exposure is highly desired
• A Certificate in Legal Studies is desired but not essential
• Working knowledge of MS Office Suite is essential; exposure to practice and document management systems is desired but not essential
• Excellent verbal and written communication skills, spelling and grammar
• Proven decision making and problem-solving ability
• Demonstrated time management and organisational skills
• Ability to influence and manage conflict with a diplomatic and consultative approach
• Ability to build strong working relationships
• Strong team collaboration skills with an ability to lead by example
• A passion for providing high level customer service
• Strong attention to detail and confidentiality
• A desire to learn and develop new skills
• Flexible, friendly and approachable manner

We maintain a down-to-earth, collaborative and supportive culture with a focus on wellbeing, leadership and development. We promote a diverse and inclusive environment and empower our people to bring their best selves to work.

We offer benefits to encourage professional development and ongoing learning, connection with colleagues, staying healthy and community involvement. Some benefits include:

• Hybrid work: flexibility between home and the office
• Up to five weeks of paid annual leave plus an annual wellness day
• Home office, fitness & wellness allowance: annual $250
• Tech discounts on DELL products

Click APPLY and visit www.landers.com.au for more information. Lander & Rogers is an equal opportunity employer that embraces diversity and inclusion. We conduct background checks including criminal record checks on all successful candidates as a condition of employment.