Administrative Coordinator
4 days ago
About Us:
At Imagine Education Group, we believe that beautiful outdoor spaces are essential for children's growth, play, and creativity. We are a warm and welcoming team dedicated to creating environments where children can explore, learn, and have fun.
We are on the lookout for a superstar Admin Officer to join our maintenance partner team; City to Sea Landscapes at their warehouse based in Nerang
Salary & Benefits:
- Hours: 6:30am to 2:30pm OR 7:00am to 3:00pm - Monday to Friday
- Flexible Working: Occasional work-from-home opportunities
- Start Date: ASAP
About the Role:
We are seeking a highly motivated and organised Admin Officer to join the team at our warehouse in Nerang. This broad and dynamic role offers variety and requires someone with excellent communication skills, a strong work ethic, and a proactive approach to logistics and scheduling.
You will be an integral part of the team, working closely with both internal staff and external suppliers. You'll be responsible for overseeing a variety of administrative tasks, from managing logistics and ordering materials for new builds to handling flights and accommodation. A key aspect of this role is communication, with frequent phone calls and interactions to ensure everything runs smoothly.
Key Responsibilities:
- Scheduling & Coordination: Manage and coordinate logistics, including ordering materials, scheduling flights and accommodation, and managing annual leave.
- Communication: Regular phone communication with external suppliers, clients, and internal staff, ensuring clear and efficient exchanges.
- Database & Information Management: Logging and tracking critical data, maintaining databases, and using tools like SharePoint, Excel, and Smartsheets.
- Compliance Management: Overseeing compliance-related tasks, including maintaining blue card and driver's license records.
- Small Office Management: Assisting with light office management duties, such as taking the bins out, restocking supplies, and printing plans.
- Timesheet Management: Using the Deputy software package for timesheet tracking (training provided).
- Material Ordering: Ensuring materials are ordered on time for both new builds and maintenance projects.
Skills & Experience:
- Strong phone manner and communication skills.
- Proficiency in Excel and SmartSheets (experience with SharePoint is a plus).
- Basic understanding of bookkeeping (no accounting experience required).
- Highly organized with an ability to multitask and prioritize.
- Experience in managing logistics and coordinating schedules.
- A team player with excellent interpersonal skills and the ability to connect with people at all levels.
- Proactive and able to work independently when needed.
- Familiarity with timesheet software is advantageous (training provided).
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