Gallery Coordinator and Registrar

3 weeks ago

Adelaide, South Australia Creative Scotland Full time

The Gallery Coordinator and Registrar will be a key point of contact for our clients and visitors and will oversee the daily running of the gallery.

The Gallery Coordinator and Registrar is an important role in the RSA's small, busy team. The new postholder will be a key point of contact for our clients and visitors and will oversee the daily running of the gallery. The postholder will join the team as the RSA looks towards its wide-reaching programme to celebrate its 200th anniversary in 2026.

Key Tasks:
Gallery Coordination
- Overseeing the daily running of the gallery.
- Line-management of the gallery team, including support and development of staff.
- Leading the gallery team by example in approachable, knowledgeable visitor service.
- Assisting with the administration and running of gallery events and exhibition openings.
- Being a first point of contact for sales enquiries in the gallery, ensuring clients receive a seamless sales service.
- Ensuring all clients receive the highest level of service from point of sale to completion.
- Assisting with recruiting and training temporary Gallery Assistants for our exhibitions RSA New Contemporaries and the RSA Annual Exhibition.
Arranging gallery staff rotas and liaising with the wider team to ensure staffing levels are appropriate for the programme.
- Some accounting and banking tasks related to artwork, ticket and publication sales.
- Assisting with publication and merchandise stock management.
- Adherence to health and safety procedures and recommendations of risk assessments.
- Working to provide the best possible visitor experience in close partnership with colleagues at the National Galleries of Scotland.

Registry
- Ensuring the safe and responsible handling, care and storage of artworks.
- Managing the post sales process to ensure that all sold artworks reach clients in a timely, safe and efficient manner.
- Providing an excellent standard of client service throughout the post-sales process.
- Overseeing the movement and documentation of artworks, including packing and shipping.
- Handling import and export processes to ensure the safe and timely transit of artworks.
- Liaising with our shippers and carriers.
- Assisting with the management artwork stock and both inbound and outbound consignments.
- Ensuring all artwork on site and in off-site storage is safely stored and accurately recorded.
- Coordinating the logistics of exhibition installations and liaising with technicians to ensure the safe and timely hanging of artwork.

Salary: £33,000 + commission-based incentives
Hours: Full time (Mon-Fri, 9am-5pm)

The deadline is Monday 15 September 2025 at 12:00.

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