Executive Coordinator

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Job Title: Executive Coordinator (ASO6)Location: Adelaide CBDEmployment Type: Full-time Hourly Rate: $62 - $66.56 + Super Contract Type: Temporary (with potential for extension)Role Summary We are seeking an experienced and professional Executive Coordinator to support the Chief Executive of a South Australian Government department.
This ASO6-level role is responsible for managing the Chief Executive's office operations, ensuring the smooth and efficient coordination of diaries, communications, meetings, and travel arrangements.
The position operates in a fast-paced, high-pressure environment that involves handling confidential, sensitive, and politically significant matters.
The successful applicant will be proactive, highly organised, and demonstrate discretion and excellent judgement.
Key Responsibilities Support to the Chief Executive Manage and coordinate the Chief Executive's calendar, appointments, meetings, and travel (including international itineraries and logistics).
Draft and manage correspondence, including official letters, briefing materials, and responses on behalf of the Chief Executive.
Liaise with internal and external stakeholders including other government departments, ministerial offices, Commonwealth representatives, and industry executives.
Organise and schedule meetings, including preparation of agendas, meeting papers, minutes, and follow-up actions.
Coordinate international travel, trade missions, and associated events or formal functions.
Process and reconcile credit card expenses and other reimbursements.
Review and certify invoices for expenditure related to the Chief Executive's office.
Support to Executive Board or Committees Provide high-level administrative support to advisory boards, committees, or project groups as required.
Organise travel, accommodation, and event arrangements for board or committee members.
Provide secretariat support for meetings and reconcile associated expenses.
Team and Organisational Contribution Participate in performance development processes.
Actively contribute to team-based business planning and continuous improvement initiatives.
Support the broader executive team and administrative functions when required.
Reporting & Working Relationships Reports directly to the Chief Executive.
Works closely with senior executive team members, ministerial staff, government agency representatives, and industry stakeholders.
Coordinates with executive assistants and support staff across internal and external organisations.
Skills, Experience & Knowledge Essential Extensive experience in executive-level administrative support roles.
Excellent time management and organisational skills with the ability to manage competing priorities.
High level of written and verbal communication skills, including the ability to draft correspondence and formal documents.
Advanced computer skills, particularly in Microsoft Office applications (Word, Outlook, Excel, Power Point).
Demonstrated ability to work with discretion and handle confidential or politically sensitive information.
Proven experience organising travel and complex itineraries.
Strong attention to detail and a commitment to producing quality work.
Desirable Knowledge of or experience working within government or public sector environments.
Understanding of government communication protocols.
Experience using an electronic document and records management system (e.g., Objective).
Post-secondary or tertiary qualifications in business administration, management, or a related field Please send your resume to: emma.austin@halcyonknights.com.au for more information Seniority level Seniority level Mid-Senior level Employment type Employment type Contract Job function Job function Administrative Industries Staffing and Recruiting Referrals increase your chances of interviewing at Halcyon Knights by 2x Sign in to set job alerts for "Executive Coordinator" roles.
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