Human Research Ethics Administrator

PRIMARY DETAIL- Salary Package: From $86,087 - $97,879 (HEW Level 5) plus 17% employer's superannuation and annual leave loading - Appointment Type: Full-time, continuing role- Based at Macquarie University, Wallumattagal Campus, North Ryde About the Role
The Human Research Ethics Administrator will provide administrative support to the operations of the HREC and the Manager (HREC).
Key Responsibilities

Triage enquires (via e-mail, phone or in person) and respond to straight forward enquiries, re-directing or escalating where complex or appropriate
Arranging and coordinating HREC meetings, events, training sessions and functions including arranging meetings, room bookings, catering, agenda and materials preparation, minute taking, and providing other administration support where required.

Providing Administration support for Ethics Secretariat and Human Research Ethics Manager (HREC).
This includes administrative changes to approved ethics applications and correspondence on ethics applications
Monitor and review approved ethics applications
Processing invoices and paying
Assist with the preparations of reports to the University and Government authorities
Actively contribute to the improvement of Human Research Ethics Committee administrative processes.

About You
You're a reliable team player with relevant qualifications or equivalent experience who thrives in collaborative environments, balancing tight deadlines and competing priorities while supporting team goals.
About Us
Research Services is responsible for the management of research that takes place at Macquarie University or is conducted by University staff.
Within Research Services, the Human Research Ethics Team assists the University to achieve its research goals by ensuring that research conducted at the University meets best practices and high standards of integrity, in accordance with the Australian Code for the Responsible Conduct of Research.
Macquarie is a university engaged with the real and often complex problems and opportunities that define our lives.
Since our foundation 58 years ago, we have aspired to be a different type of university.
Over the years, we've grown to become the centre of a vibrant local and global community.
Connect with us today.
To Apply
To be considered for this position, please apply online and attach your resume and a separate cover letter that outlines how you meet to the selection criteria below:

A relevant qualification and/or equivalent experience
Knowledge of best practice in providing customer service
Working to tight deadlines with competing priorities
Basic knowledge of accounts payable and receivable
Working in administration
Working in a customer service environment
Working in a team and taking instruction from multiple stakeholders

Role Specific Enquiries: Jennifer Rowland, Manager - Human Research Ethics, ***************@mq.edu.au
HR Enquires: Kate Williams, Talent Acquisition Consultant - Kate Williams **********@mq.edu.au.
Application Close Date: Friday 19th of September 11:59pm, AEST
Applicants must hold valid Australian working rights.

We reserve the right to progress or decline applications at our discretion and may close this advertisement prior to the listed closing date.
Why work at Macquarie
We rank amongst the top employers in the Australian Workplace Employers Index, having recently earned a five-star rating in the QS World Rankings with the highest rating for employability.

Our prime location, we are walking distance from Macquarie University Metro Station and Macquarie Shopping Centre.
Not only are we close, take a look at our benefits on offer:

17% Superannuation
Subsidised onsite parking options
Flexible working options
Training and professional development
Onsite childcare facilities
Discounted health insurance (Medibank)
Onsite vacation care
Employee Assistance Program
Subsidised membership at the Sport & Aquatic Centre
Onsite GP, imaging & physio clinics

If you're already part of the Macquarie Group (MQ University, U@MQ, MQ Health, MGSM), you'll need to apply through your employee Workday account.
To apply for this job: Login to Workday and go to the Careers App Find Jobs.
Applications Close:19/09/2025 11:59 PM​A Place Where You Belong At Macquarie, we believe diversity makes us stronger, inclusion drives our success, and belonging inspires us to do our best work.
We are proud to foster a community where different backgrounds, identities, and experiences are valued, and where our people are empowered to thrive through supportive leadership, shared responsibility, and a deep commitment to genuine care and respect for our community.
Find out more about our vision for a truly inclusive workplace in our Diversity, Inclusion and Belonging Framework.
Flexible Work At Macquarie, we believe by providing flexibility in when, where and how work is done, we can support our staff to manage their personal commitments, while optimising their work performance and contributions to the University.
See how we lead in flexible work to enable an outcome focused and inclusive workplace.
To learn more about our culture and hiring process, visit our Jobs at Macquarie page.

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