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Executive Assistant

3 months ago

Colac, Australia Randstad Australia Full time

Position Title: Executive Assistant / Senior administration

Location: Colac

Reporting To: Chief Executive Officer, Mayor, and Councillors

Key Responsibilities:

Executive Assistance:

Provide high-level administrative and secretarial support to the Chief Executive Officer, Mayor, and Councillors. This includes diary management, monitoring and preparation of correspondence, report preparation, project assistance, and record management.Proactively manage diaries, including planning, preparation, review time, sourcing relevant papers, and planning for required resources.Offer executive support to the Executive Management Team (EMT) to ensure an effective planning and decision-making cycle for EMT, Council Briefings, and Council Meetings. This includes recording and disseminating meeting minutes and other notes or actions.Oversee the Council's forward planner for EMT, Briefings, and Council Meetings.Provide input and support to the Administration Assistant on Councillors' requests.Proofread documents submitted to the Chief Executive Officer for signature to ensure correspondence is accurate, consistent, and error-free.Organize advocacy meetings with MPs and other relevant representatives.
Key Selection Criteria: Demonstrated ability to provide efficient and effective administrative support across a multi-disciplinary team, with the capability to manage a dynamic workload with competing priorities and operate effectively under pressure.Strong knowledge, understanding, and experience in business administrative processes and systems.High level of computer literacy (MS Word, Outlook, Excel, PowerPoint, etc.) and meticulous record-keeping skills.Extensive experience working independently and as part of a team while maintaining strong organizational cultural awareness.Excellent customer service skills across all methods of communication.Sound report development and documentation skills.Outstanding interpersonal skills, including communication and relationship-building, with an ability to engage with a diverse range of people.Current Victorian Driver's Licence.
For a copy of the position description or for a confidential discussion, please email: If this job isn't quite right for you but you are looking for a new position, please contact us for a confidential discussion on your career. At Randstad, we are passionate about providing equal employment opportunities and embracing diversity to the benefit of all. We actively encourage applications from any background. Reg2410 At Randstad, we are passionate about providing equal employment opportunities and embracing diversity to the benefit of all. We actively encourage applications from any background. experience 2 years
skills Executive Assistant / Senior administration
qualifications Demonstrated ability to provide efficient and effective administrative support across a multi-disciplinary team
education Secondary School/High School