Assistant Manager

2 weeks ago

Melbourne City Centre, Victoria, Australia Victoria Police Full time

About the role:


The Victoria Police Legal Services Department (LSD) is currently recruiting for an ongoing Assistant Manager to join the team within the Legal Business Operations Division.

Reporting to the LSD Business Manager, this position will be imperative in assisting with the implementation, ongoing monitoring and management of legal practice management activities for the LSD.

Governance and management of the legal practice is fundamental to mitigating risks associated with Victoria Police operating a legal practice

In particular, it involves:
- management and oversight of compliance activities for legally qualified employees, including practising certification and continued professional development (CPD) requirements for legally qualified employees
- ensuring the broader governance, risk and compliance activities of the LSD are in place and fit for purpose
- overseeing the case management system used by Victoria Police, including related contract management
- the development and maintenance of a legal advice register/database
- innovating legal processes and procedures
- the planning and delivery of an annual Legal Services Department conference and
- other essential activities to support the legal practice operations of Victoria Police.


The LSD is currently working through a structure realignment, which will result in two additional business service units reporting to the Business Manager.

As well as supporting the Business Manager with management of the legal practice as described above, this position will also be responsible for the day-to-day oversight and management of these two additional teams, including day-to-day contract management related to these services.

Applicants looking for an exciting opportunity to make a positive impact, who also have a proven ability to build strong relationships with stakeholders and consistently achieve positive outcomes, are encouraged to apply.

Victoria Police is a contemporary and agile workplace and supports flexible working arrangements.

Your duties will include:

  • Assist the Business Manager with the delivery of legal practice management activities
  • Provide daytoday oversight and management of two service functions, including daytoday contract management related to these services
  • Provide advice and direction in the provision of services to business units
  • Development of solutions (registers, processes, etc) and reporting to support monitoring of compliance requirements
  • Work with managers of legally qualified staff in the development of consistent performance management and professional development plans, including compliance with continued professional development (CPD) requirements
  • Develop and maintain induction materials specifically applicable to legally qualified positions
  • Undertake research and analysis to recommend improvements to existing processes and procedures, including legal processes, procedures, file management and information systems
  • Assist the planning and delivery of an annual Legal Services Department conference
  • Provide support administering the legal case management system, including the exploration of a legal advice register/database
  • Assisting with the coordination of general governance, risk, and compliance activities

As the successful applicant, you will have:

  • Experience managing the delivery of services to business units in a complex operating environment
  • People leadership skills with the ability to manage and develop staff while ensuring the delivery of positive business outcomes
  • Good knowledge of business performance with an ability to identify trends and shape strategic direction
  • Experience developing and fostering strong stakeholder relationships, with an ability to influence decisions
  • Strong oral and written communication skills, with consistent sound judgement and ethical behaviour in making and influencing decisions

Requirements and relevant information:

  • One (1) x fulltime, ongoing position available.
  • This position is located at Victoria Police Centre, 311 Spencer Street, Docklands.
  • Applicants must be an Australian Citizen, Permanent Resident or hold a valid work permit or visa.
  • The successful applicant will be required to undergo preemployment checks which may include fingerprint checks and misconduct screening.
  • As a member of the Legal Services Department you will be located, on selection, at a specific office within a Division for a particular advertised opportunity. However, given occasional legal service demand issues you may be required at times to undertake varied work within the Department. This supports the Departments commitment to a flexible and deployable legal workforce and professional development opportunities in a range of legal domains.
  • Resume
Applications close midnight, 29 May 2023.

About Us:

Victoria Police has a dedicated workforce of more than 22,000 employees consisting of police, protective services officers, police custody offi

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