Reception/administration Officer

1 week ago


Clayton South, Victoria, Australia Monash IVF Full time
Clayton Location

  • Permanent, Full-Time position
  • Full training provided, Excellent Employee Conditions & Benefits

Monash IVF Group are leading the future of reproductive care.
Monash IVF Group is renowned for advancing the delivery of reproductive health services for contemporary lifestyles. As leaders in our field, we offer a dynamic workplace to those seeking to make a difference.

You'll be joining a team of multidisciplinary specialists who collaborate to improve the experience and outcomes for patients with care and compassion.


Monash IVF Group values each and every one of our employees
Leading the evolution of care also means caring for our people. We ensure all employees feel included, supported and valued.

Being part of the Monash IVF Group gives you access to many benefits, including the following:

  • A Learning & Development Framework that supports your professional development
  • Access to a contemporary Employee Assistance Program for employee wellbeing; physical, mental, social and financial.
  • Discounts on MIVFG fertility and ultrasound services
  • Paid IVF Leave
  • Paid Parental Leave 10 weeks plus superannuation

An essential role in reproductive health
Our Patient Services Coordinator will be the first-person patients meet when they engage with our clinic.

Working with a multidisciplinary team, you will provide exceptional customer service, underpinned by compassion and attention to detail to directly enhance the patient experience.


In this role you will be accountable for:

  • Managing patient bookings and monitoring clinic appointments
  • Accurate data entry into the patient management system
  • Providing general administrative support to the team
  • Delivering exceptional caring service to all patients
  • Medical billing and receipting
  • Providing practice management support to our Doctors as required


Understanding there are ups and down in reproductive health, they'll stand brave as they persevere for the patients in our care.

Our Patient Services Coordinators will have a genuine interest in women's health and be sensitive to the needs of patients and display exceptional communication skills leading with care and compassion.


Ideally you will bring the following:

  • Experience with monitoring a switchboard in a professional manor
  • Knowledge of medical terminology (desirable)
  • Excellent telephone manner
  • Exceptional computer and IT skills, Microsoft Office Suite essential
  • Strong attention to detail
  • Ability to work cohesively within a multidisciplinary team
  • Superior time management skills with proven ability to multitask

If you're ready to progress your career as a leader in reproductive health, please follow the link below.

Closing Date: 30 March 2023 (unless filled prior)**Lara Shmidel

HR Coordinator VIC

  • All personal information received by us from you or about you will be stored, used and disclosed by us in accordance with our Privacy of Your Information Policy._


  • Clayton South, Victoria, Australia Monash Health Full time

    Reference Number 6572 Employment Type Part Time Ongoing Entity Monash Health Department MHTP Clinical Trials Centre Location Monash Medical Centre Clayton Position Summary Administration and Customer Service role Join a supportive, and collaborative team in a fastpaced environment Be part of an organisation that has meaningful purposeEmbark on a rewarding...


  • Clayton South, Victoria, Australia Sunwide Pty Ltd Full time

    We are a bubble tea, desserts ingredient import and wholesale looking for an entry position of Administration Assistant to Join our small team located in Clayton.- motivated and attentive to detail. Strong written and oral communication skills are required. Proficient in Microsoft Office and knowledge of using accounting software are preferable.- About the...


  • Clayton South, Victoria, Australia Sunwide Pty Ltd Full time

    We are a bubble tea, desserts ingredient import and wholesale looking for an entry position of Administration Assistant to Join our small team located in Clayton.- motivated and attentive to detail. Strong written and oral communication skills are required. Proficient in Microsoft Office and knowledge of using accounting software are preferable.- About the...


  • Clayton South, Victoria, Australia Sunwide Pty Ltd Full time

    We are a bubble tea, desserts ingredient import and wholesale looking for an entry position of Administration Assistant to Join our small team located in Clayton.- motivated and attentive to detail. Strong written and oral communication skills are required. Proficient in Microsoft Office and knowledge of using accounting software are preferable.- About the...


  • Clayton South, Victoria, Australia ALTON Full time

    Our clients are 100% Australian owned and operated plastic resin manufacturer, specialising in cleaning, sorting and remilling of post-industrial and post-consumer plastic into high quality resins for reuse in industry.We are looking for an Administrator/Accounts officer assistant to join our team immediately.Day shift - Monday - Friday 9am -5pmYour Role:The...

  • Administration

    1 week ago


    Clayton South, Victoria, Australia Alton Full time

    LocationclaytonShiftDayDescriptionReception duties General business administration and office management Update and maintain accounts ( Including accounts payable and receivable) Preparation of general ledger journals and reconciliations Responsible for goods inwards reporting and receipting in stock Assist with other accounting projects Assist with...


  • Clayton South, Victoria, Australia Bodyright Healthcare Full time

    Administration Officer - 6 month contract with a view to permanent Interviews will be held be w/c 27 Nov Start Date is negotiable 9am to 5.30pm Mon Fri.Whilst currently based in Oakleigh South, we will be moving to our new bigger premises from Feb 2024 in Clayton.Company DescriptionBodyright Healthcare has thirty-five years' of clinical experience and is...


  • Clayton South, Victoria, Australia Bodyright Healthcare Full time

    Experienced Administration Officer - 6 month contract with a view to permanent Start Date Jan 202 9am to 5.30pm Mon Fri Location ClaytonCompany DescriptionBodyright Healthcare has thirty-five years' of clinical experience and is now emerging as a premium Allied Health Service provider provides Allied Health Services to Aged Care, Community Care, and NDIS...


  • Clayton South, Victoria, Australia fibreHR Full time

    About the companyMonash Surgical Private Hospital is a 28-bed day surgery clinic specialising in gynaecological surgery and IVF treatment with state-of-the-art facilities. It has an established reputation in the community for its high standard of patient care, its commitment to customer service and high levels of staff satisfaction and quality...


  • Clayton South, Victoria, Australia Monash Health Full time

    Reference Number 6576 Employment Type Part Time Ongoing Entity Monash Health Department MLSAI Monash Lung Sleep Allergy Immunology Location Monash Medical Centre Clayton Position Summary Provide Exceptional Customer Service, Face to Face and Phone Provide High Level Administration Support Full Time & Part Time Positions Available The main focus of the...


  • Clayton South, Victoria, Australia Chen Foods Full time

    Office Administrator- South Eastern Suburbs based:- Friendly and very supportive team:Great benefits, top cultureWho we are:We are on a mission to get Australians to expand their flavour horizons. Established for over 40 years and now one of the leading FMCG food businesses in Australia, we are the home of over 400 food products and proudly lead our category...

  • Administrator

    1 week ago


    Clayton South, Victoria, Australia myHomecare Full time

    Turn caring into a career with the myHomecare Group.We are seeking experienced _Aged Care CHSP Administrator_ with a desire to make a difference.At the myHomecare Group you will be part of a team of likeminded individuals across the country who support older Australians to continue living in their homes longer.Does this sound like you?We have an exciting...


  • Clayton South, Victoria, Australia Fully Managed Division Full time

    At the myHomecare Group you will be part of a team of likeminded individuals across the country who support older Australians to continue living in their homes longer. Does this sound like you? We have an exciting opportunity for enthusiastic and organised Administrator with knowledge or experience in the Aged Care sector, looking to make a real difference...


  • Clayton South, Victoria, Australia ALTON Full time

    Accounts and Admin assistant required for immediate start.Our clients are 100% Australian owned and operated plastic resin manufacturer, specialising in cleaning, sorting and remilling of post-industrial and post-consumer plastic into high quality resins for reuse in industry.We are looking for an Administrator/Accounts officer assistant to join our team...


  • Clayton South, Victoria, Australia Monash Health Full time

    Reference Number 6153 Employment Type Part Time Ongoing Entity Monash Health Department HITH Monash Sector Location Monash Medical Centre Clayton Position Summary Worklife balance Efficient and effective clerical worker A supportive, friendly and inclusive team environment.Monash Sector HITH Administration Assistant position Monday Tuesday and Wednesday...


  • South Yarra, Victoria, Australia Melbourne Grammar School Full time

    Office AdministratorMelbourne Grammar School is seeking an Office Administrator to join our team at our Wadhurst campus located in South Yarra.The Office Administrator is the primary customer service contact for the School and plays a crucial role in facilitating reception and administrative functions at Wadhurst. The Office Administrator is responsible for...


  • Clayton South, Victoria, Australia Monash Health Full time

    Monash Health is a great place to work Monash Health is Victoria's largest and most comprehensive health service. For more than 170 years, Monash Health and its predecessors have provided safe, high-quality healthcare and service for people at every life stage. With 25,500 employees, we provide care across south-eastern metropolitan Melbourne and rural...


  • Clayton South, Victoria, Australia Monash University Full time

    The OpportunityThe Access, Inclusion and Success team have an excellent opportunity available for a purpose-driven Administrative Officer. The Administrative Officer will provide a range of professional and high-quality administrative services to support the effective operation of the student academic peer programs team.The Administrative Officer will be...


  • South Melbourne, Victoria, Australia Galilee Regional Catholic Primary School Full time

    Home Job Info Education Support EmployeeRole Description/CriteriaGalilee Regional Catholic Primary School has an enrolment of approximately 330 students. We are seeking to appoint an Administration/Reception Officer to join our School Community. We require a skilled and innovative Administration/Reception Officer with a passion for working in a school...

  • Scheduling Officer

    1 week ago


    Clayton South, Victoria, Australia Service Stream Full time

    Description Summary An exciting opportunity has arisen for a Scheduling Officer to join Service Stream in our Clayton South office. About the Role Service Stream's Techsafe division are currently seeking a Scheduling Officer to join our growing company. You will be responsible for contributing to the profitability and growth of Service Stream by...