Executive Assistant

1 week ago

Melbourne, Victoria, Australia Hudson AU Full time

Position Title: Executive Assistant
Department: Department of Education adn Training
Division: Assurance, Knowledge and Executive Services
Classification: VPS3
Employment Status: Ongoing, full-time
Salary: (Based on experience) salary starting at $47.02/hour + super
Location: Melbourne CBD

ABOUT THE DEPARTMENT

The department leads the delivery of education and development services to children, young people, and adults directly through government schools and indirectly through the regulation and funding of early childhood services, non-government schools, and training programs. For more information, visit Department of Education website.

ORGANISATIONAL VALUES

The Victorian Public Sector Values guide our actions and decisions. For more information, visit DE's values.

POSITION DESCRIPTION

ROLE CONTEXT

The Executive Assistant role is situated within the Assurance, Knowledge and Executive Services Division. This division offers expert advice and support to the department through various portfolio advisory and assurance services. It also provides support to the department's executives and ministers and oversees all Cabinet and Parliament processes.

ROLE PURPOSE

Executive Assistants play a pivotal role in providing executive and divisional administrative support functions to facilitate the effective delivery of department objectives in alignment with DE's Values.

RESPONSIBILITIES

The Executive Assistant's responsibilities include:

  • Providing comprehensive administrative support, including email management for the Executive Director and Director of the Assurance branch.
  • Managing calendars, including meeting set up/reschedules, room bookings, and event coordination.
  • Coordinating incoming and outgoing work and ensuring quality assurance of briefings, meeting papers, correspondence, and other critical documents.
  • Managing local corporate service functions such as invoicing, purchasing, staffing requests, records management, and induction support.
  • Coordinating travel accommodations and flights via CTM.
  • Liaising with the offices of Ministers, the Secretary, Deputy Secretaries, and other key internal stakeholders.
  • Identifying the needs of the Executive Director, Director Assurance branch, and wider Division, and supporting new processes to meet demands.
  • Building and maintaining positive and professional stakeholder relationships to contribute to a divisional culture based on DE's values.

KEY ACCOUNTABILITIES

Correspondence Management:

  • Provide phone support, prepare timely replies to correspondence, and administer correspondence distribution.

Meeting and Event Coordination:

  • Arrange meetings and events, prepare materials, act as secretariat during meetings, and manage follow-up actions.

Data and Information Management:

  • Compile and maintain updated information systems and records, and gather and record data accurately.

Process and Procedure Advice and Improvement:

  • Assist with local corporate service delivery, review and monitor administration work practices, and recommend improvements.

Relationship Management:

  • Work cooperatively with office and Divisional staff, establish and maintain relationships with administrative staff in various offices.

REQUIRED CAPABILITIES

Knowledge & Skills:

  • Advanced computer skills, planning and organizing abilities, and specialist expertise in administration support.

Personal Qualities:

  • Customer focus, initiative, and accountability.

QUALIFICATIONS

  • Desirable: Relevant tertiary qualification in a related discipline.

APPLICATION DETAILS

Don't miss out an a great opportunity To apply for this role, please submit your resume - no cover letter needed. Join the team and contribute to shaping the future of education in Victoria


#J-18808-Ljbffr

  • Account Executive

    1 week ago

    Melbourne, Victoria, Australia Six Degrees Executive Full time

    About the Company: We are delighted to be partnering with Jazwares, a global leader in consumer products, to find an exceptional Account Executive. Jazwares is renowned for its diverse range of innovative and high-quality toys, plush, collectibles, and lifestyle products. With a rich portfolio that includes beloved brands like Pokémon, AEW, and Star Wars,...

  • Account Executive

    1 week ago

    Melbourne, Victoria, Australia Austcorp Executive Full time

    Largest global IT business in their field Work with some of the best companies in Australia Career progression & Self Development opportunitiesThe Company:This organisation are a leading technology business that operate in over 100 countries across the world and have a multibillion dollar turnover. As a world renowned company this business are leading the...

  • Account Executive

    1 week ago

    Melbourne, Victoria, Australia Six Degrees Executive Full time

    Location: Melbourne Job Type: Permanent Salary: N/A Contact:Adam WhiteAbout the companyA technology company established in 2014 in Melbourne, Australia, emerged from the collective vision of a group of engineers and individuals with prior retail experience. Their shared conviction was that harnessing data-driven strategies could revolutionise the retail...

  • Sales Executive

    1 week ago

    Melbourne, Victoria, Australia Six Degrees Executive Full time

    Company Overview: Our client is at the forefront of revolutionising the aged care industry with innovative income support solutions. Since 2010, our client has offered professional and specialised consulting supported by automating processes with cutting-edge software. Specialising in software/finance and clinical/nursing services, our client empowers...

  • Marketing Executive

    1 week ago

    Melbourne, Victoria, Australia Six Degrees Executive Full time

    Location: Melbourne Job Type: Permanent Salary:$ $110000 per annumContact: Hong SilverAbout the organisationOur client is an established national industry association focussed on servicing over 16,000 members nationally and globally through education, training and business advisory. They set the professional standards and best practice for their sector,...

  • Digital Marketing Executive

    1 week ago

    Melbourne, Victoria, Australia Six Degrees Executive Full time

    Location: Melbourne Job Type: Permanent Salary: Competitive Contact:Nicole Cooke Are you a passionate digital marketing strategist with a knack for creating compelling campaigns? We're on the hunt for a creative and data-driven individual to take the lead in conceiving, planning, and executing innovative digital marketing initiatives that will skyrocket the...

  • Executive Assistant

    1 week ago

    Melbourne, Victoria, Australia Launch Recruitment Full time

    APS 5 opportunity - pay across the band WFH flexibility available Flexible start dateLaunch Recruitment has established relationships across federal government agencies. As such, we have been engaged to assist in the sourcing an experienced APS5 level Executive Assistant for one of the fastest growing departments in Canberra. This role will be supporting an...

  • Field Sales Executive

    1 week ago

    Melbourne, Victoria, Australia Six Degrees Executive Full time

    Company Overview: Our client is a leading provider of high-quality outdoor adventure gear, known for its innovative and durable products. With a reputation for excellence, they design and manufacture a wide range of items including roof racks, water tanks, tents, awnings, drawer systems, and camping accessories. These products are used and trusted by...

  • Executive Assistant

    1 week ago

    Melbourne, Victoria, Australia Save the Children Australia Full time

    The OrganisationWe believe good evidence and effective implementation have the power to solve our most pressing social problems. We are passionate about using our expertise to work with policy makers, practitioners and organisational leaders and funders to effectively use evidence to change lives for the better. We are an independent, not-for-profit...

  • Business Development Executive

    1 week ago

    Melbourne, Victoria, Australia Six Degrees Executive Full time

    Location: Melbourne Job Type: Permanent Salary: Competitive Contact:Carissa McPhersonAbout the companyOur client is one of the world's leading suppliers of materials, sign systems, displays and equipment, selling into the sign making and graphics industries. Their products and materials are used to create signs and displays, digital prints, speciality...

  • Executive Assistant

    1 week ago

    Melbourne, Victoria, Australia Charterhouse Full time

    Executive Assistant | Boutique Financial Services FirmExecutive Assistant supporting 4 Executive Directors, working for a Boutique Financial Services Firm- Executive Assistant:- Boutique management firm:- Flexible working environment Join this leading financial services firm where you will be supporting 4 Executive Directors to assist on varies projects and...

  • Executive Assistant

    1 week ago

    Melbourne, Victoria, Australia Sharp and Carter Full time

    PA, EA & Secretarial (Administration & Office Support) About the role:This is a unique and challenging role that transcends the traditional duties of an Executive Assistant and will allow you to work as a true business partner. Providing directed support to the Chief Executive Officer, you will act as the link between your Executive and all other...

  • Executive Assistant

    1 week ago

    Melbourne, Victoria, Australia Sellick Partnership Full time

    Yorkshire RegionFull time, Fixed ContractFlexible WorkingOur team at Sellick Partnership are actively seeking a full time, Executive Assistant for a well-established social housing provider within the Yorkshire region. The ideal Executive Assistant will be required to work constructively with customers, stakeholders, and the executive leadership team within...

  • Executive Assistant

    1 week ago

    Melbourne, Victoria, Australia KordaMentha Full time

    Administration/Support/Service | Closing Date: 14/06/2024 KordaMentha is an advisory and investment firm helping clientsto grow, protect and recover value. With an expansive team of450 specialists across the Asia-Pacific region, our diversity isour strength. The Office Support team is a group of professional individualswith experience in executive support,...

  • Executive Assistant

    1 week ago

    Melbourne, Victoria, Australia people2people Full time

    ASAP Start - Initial 4 week assignment:Melbourne CBD / hybrid working:- $55 p.h + superWork for a State Government Department as aExecutive Assistant for an initialThe Role: Provide executive support to 2 executive directors Assisting with calendar and diary management Liaising with stakeholders Preparing agenda'sAbout You: Previous experience in an...

  • Executive Assistant

    1 week ago

    Melbourne, Victoria, Australia Monash University Full time

    The OpportunityAn exciting opportunity exists for an Executive Assistant to join the Department of General Practice within the School of Public Health and Preventive Medicine. The Executive Assistant provides a range of effective secretarial, administrative and office management services to support the operations of the office of the Head of Department of...

  • Executive Assistant

    1 week ago

    Melbourne, Victoria, Australia Hansen Technologies Full time

    **Executive AssistantAbout The RoleThis is an exciting opportunity for a well-versed Executive Assistant to work closely with our newly appointed CEO. Working hand in hand you will be fundamental to supporting our CEO by effectively managing their daily activities and maintaining the seamless functioning of the executive office. You will be a trusted advisor...

  • Executive Assistant

    1 week ago

    Melbourne, Victoria, Australia Sharp & Carter Full time

    About the role:This is a unique and challenging role that transcends the traditional duties of an Executive Assistant and will allow you to work as a true business partner. Providing directed support to the Chief Executive Officer, you will act as the link between your Executive and all other stakeholders and essentially represent them to the business and...

  • Executive Assistant

    1 week ago

    Melbourne, Victoria, Australia Australian Prudential Regulation Authority (APRA) Full time

    The roleYou will have the opportunity to work with one of our Executive Board Members and provide coverage across our business support function to our Senior Executive Leaders within our Melbourne office.The APRA Executive Board Members' Executive Assistants operate seamlessly as a team so the APRA Members can deliver on APRA's mandate. While the Members'...

  • Executive Assistant

    2 days ago

    Melbourne, Victoria, Australia Randstad Australia Full time

    Our client:Our client, a leader in providing energy services and solutions, is currently looking for an experienced Executive Assistant to assist with a short term contractDates required: 22nd of July till 3rd of SeptemberIn this role you will be working 4-5 hours per day, 5 days a week. Working 3 days from home and 2 days from the office. Office location is...