Contract Administration Coordinator

1 week ago

East Perth, Western Australia Public Transport Authority Full time

About the Job

Join the Public Transport Authority (PTA) on its journey towards becoming a global leader in providing world-class public transport services and solutions. In the vibrant economy of Western Australia, our public transport system stands out as Australia's finest, boasting efficient, cleanliness and safety that rival the best in the world. Rail transport, particularly through initiatives like METRONET, is pivotal for our ongoing prosperity and expansion, catering to the needs of millions of commuters with precision and care. To achieve this, we rely on the expertise and dedication of a skilled workforce.

As the PTA spearheads large, intricate public transport endeavours under the METRONET program, the PTA Project Delivery Division seek a Contract Administration Coordinator to drive excellence in our Radio Systems Replace (RSR) project and the Nowergup Depot Modification project.

About You

As an experienced Contract Administration Coordinator who can provide contract administration support to major infrastructure projects your role is pivotal in the development and ongoing management of contracts across the RSR and Nowergup projects, as well as managing the accounting functions for the projects, and monitoring and reporting on financial performance.

You will work as part of a motivated team in a fast-paced environment, providing support and advice to project directors and managers including developing procurement through contract management activities, and in financial management activities. The position is charged with ensuring the projects' adherence with PTA policies and meeting legislative requirements with a focus on procurement and financial management.

The focus of this role will require:

  • Supporting the Projects in the application of whole-of-life procurement management including developing procurement through to contract management activities.
  • Supporting the Projects in financial management activities.
  • Supporting the Projects in the development and ongoing maintenance in documentation of change management.
  • Assisting in the research, analysis, development and review of Project Plans, Capital Expenditure Proposals, and reports for existing and potential major projects.
  • Establishing and maintaining effective working relationships with both internal and external clients and stakeholders.
  • Providing leadership and technical advice in mentoring and coaching staff.

Beyond the requirements mentioned above, we seek applicants capable of efficiently managing and guiding staff, consultants, and contractors to meet established goals; and who can negotiate adeptly, exert influence when necessary, and effectively communicate across all levels of engagement.

What We Can Offer

  • Supportive and Dynamic Team Environment
  • Health & Wellbeing Programs
  • Subsidised Corporate Apparel and Spectacles
  • Key Involvement in Supporting WA's Major Projects

There is one fulltime fixed-term appointment for five years with possibility of extension and /or permanency available for immediate start.

This is a pool recruitment process where suitable applicants will be placed in a pool for 12 months from which fulltime, part-time, permanent, and or fixed term appointments with possibility of extension(s) and/or permanency may be made.

The PTA is an equal opportunity employer and encourages people with disability, Aboriginal and Torres Strait Islander people and persons from culturally diverse backgrounds to apply.

Further Information

Please refer to the attached Job Description Form (JDF) for full details about the position, including any special requirements relevant to appointment.

For specific information about the role or should you wish to have a confidential conversation please contact Mr Paul Lavery, Program Manager on

For more information about the PTA, please visit

How to Apply

Applicants are requested to provide the following:

  1. A current and comprehensive CV with two work related referees;
  2. A written letter addressing your relevant work experience against the Selection Criterion:
  • CORE COMPETENCIES
  • MANAGEMENT AND LEADERSHIP

from the JDF in no more than 3 pages.

Please note to be eligible for appointment to a position, suitable applicants will be required to undertake a full and comprehensive medical assessment.

Applicants are requested to apply online using the 'Apply for Job' button at the top/bottom of the screen. Please note the closing date and time, as no emailed, late or pro forma applications will be accepted.

Please note you will be required to complete the PTA Integrity and Qualification Consent Form and an Australian National Police Clearance should you become the recommended applicant through the recruitment process. Adverse outcomes of Integrity reviews and NPC's will not necessarily disqualify an applicant from the selection process. All PTA positions are subject to ongoing integrity screening. Suitable applicants may also need to undertake a full and comprehensive medical assessment.

Attachments

Contract Administration Coordinator L Apr
- pta job application

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