Personal Assistant

1 week ago

Melbourne, Victoria, Australia Metro Trains Melbourne Full time
31 January 2024

Engineering Melbourne Full Time

Metro gets you where you need to go.

Shaping our future to be a world-class, sustainable railway for Melbourne is made possible by our people who make a positive difference to every journey.


We strive to reflect the community we serve and support the needs of our people who are critical to our success.

With Zero Harm at the foundation of everything we do, we want everyone to get home safely.

We act as one team to move Melbourne.

Why work at Metro?

  • Work for a multiawardwinning rail operator with rewarding career opportunities that provide you with the support and training to take your career to the next level
  • Be part of an inclusive, diverse, and supportive company made up of various backgrounds, cultures, and experiences.
  • Worklife balance options including flexible working arrangements, 14 weeks paid parental leave, and purchasing up to 4 weeks of additional leave per year
  • All eligible Metro employees receive a free Myki Pass that allows free Public Transport in Victoria.
  • Access to a wide range of corporate discounts including healthcare, fitness, finance, and more.

ABOUT THE TEAM


Our Network Assets and Assurance (NA&A) team includes more than 2000 people from Infrastructure, Innovation, Engineering, Rolling Stock, OCMS, Strategic Asset Management and Planning and Integration.

The NA&A team manage the change to the network - ensuring that the asset outcome is safe, reliable, and sustainable, both today and into the future.


ABOUT THE ROLE


The purpose of the Personal Assistant position is to provide high level administrative and business support functions to the General Manager Rolling Stock (GM RS), with additional support to the Rolling Stock Leadership Team (RS LT).

The role will also contribute to the management and coordination of all cross-functional duties, supporting all Rolling Stock teams to ensure efficient business and administrative functions are achieved.


KEY RESPONSIBILITIES
Reporting directly to the GM RS, the Personal Assistant will assist them in the management of their day-to-day workload which will include (but will not be limited to):

  • Managing the GM RS' diary appointments and key correspondence
  • Coordinate and assist in the preparation of all communication
  • Scheduling of management meetings, minute taking and following up on actions in a timely manner
  • Highlighting critical deadlines relating to RS LT and Client meetings, anticipating issues and assisting the GM RS with coordinating team followup
  • Lead, manage and contribute to continuous improvement initiatives to improve Rolling Stock business and administrative efficiencies.
  • Monitor, implement and evaluate administrative practices, systems and procedures within RS to optimise efficiency.
  • Mentor administration interns recruited by the business, train new and current administration staff on new business processes implemented across the business.

ABOUT YOU

  • Demonstrated experience in an administrative, executive assistant, coordination role or similar, with a sound understanding of business administrative principles and of working within a large governance/process orientated organisation
  • High proficiency in Microsoft Word, Excel and PowerPoint
  • Ability to foster strong working relationships and confidence in communicating with range of internal and external stakeholders whilst managing confidential business information with a high level of sensitivity and diplomacy
  • Understanding of Rolling Stock, rail construction and railway operations would be advantageous.
Metro Trains is an equal opportunity employer and embraces diversity. We encourage all interested applicants to apply.

Metro's commitment to a Diverse, Equitable, and Inclusive culture


Metro acknowledges the Victorian Traditional Owners of the land on which our rail network operates, the Wurundjeri Woi Wurrung and Bunurong peoples of the Kulin Nation.


At Metro, we know that a diverse, equitable, and inclusive company is a more innovative and successful one that reflects the communities we serve.

We strive for a workplace where everyone is treated fairly and respectfully. A workplace that provides equitable access to opportunities, resources, and where individuals can bring their whole selves to work. In addition, being recognised and rewarded for their contribution to our collective success.


We are committed to fair, equitable and merit-based employment and recruitment practices, and we encourage all interested applicants to apply.

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