Executive Assistant

2 weeks ago

Brisbane, Queensland, Australia The State of Queensland Full time

Health, Safety & Wellbeing Division; Strategy & Corporate Services; Brisbane City

You will provide professional secretarial and executive support to the Executive Director, Safety Strategy Division. The Queensland Police Service's (QPS) Health, Safety and Wellbeing Division has embarked on one of its most significant organisational transformations. Central to these improvements is the significant uplift in the capacity and capability of our Safety Group.

The Safety Group comprises specialist safety, risk, governance and compliance functions including those for psychosocial hazards and risk management. The group also play a key role in strategic planning for health, safety and wellbeing and it is involved in high level projects and program development.

This is a real opportunity to make a difference in an organisation that contributes significantly to the Queensland community. You will play a key role in achieving a strengthened QPS safety culture within a health, safety and wellbeing focused Division.

The core capability requirements for this role are:


• Provide high level professional secretarial services to the Executive Director (and other senior officers in the region) including word processing, diary management, organising meetings, meeting minute taking and preparing itineraries.

• Liaise on behalf of the Executive Director with a range of people both internal and external to the Queensland Police Service across a broad range of executive services, and project a professional image at all times and display high levels of tact, diplomacy and confidentiality.

• Supervise, train, mentor and professional development of administration staff members, including participation in the selection of staff members, performance management, including through completion of individual Development and Performance (DAP) planning/assessments under the QPS performance management framework.

• Compose and prepare timely, confidential and accurate reports, briefings, ministerials and other executive level correspondence.

• Manage the administration of meetings, conferences, Honours and Awards Medal ceremonies and other executive events ensuring that supporting documents, agenda papers and reports are available for executive members, districts and state committees.

• Co-ordinate executive travel and accommodation arrangements on behalf of the Assistant Commissioner and the executive support unit.

• Implement, contribute and maintain systems and procedures to ensure the effective management of work flows within the executive support unit including management and coordination of financial reporting systems and budgetary returns, monitor expenditure including Minor and Medium Works, accounts and assets management.

• Actively participate and cooperate within the team environment to facilitate consistent delivery of support services within the area of responsibility.

Applications to remain current for 12 months.

Further information

We are committed to building inclusive cultures in the Queensland public sector that respect and promote human rights and diversity .

Please ensure you download all attachments and follow the instructions on how to apply.

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We are committed to building inclusive cultures in the Queensland public sector that respect and promote human rights and diversity , including making any reasonable adjustments to support you through the recruitment process.

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