Corporate Secretarial Assistant/receptionist

2 weeks ago

Melbourne, Victoria, Australia Mazars Australia Full time
Learning and Development Programs

  • Be a part of a firm that priorotises culture
  • Exposure to multiple administration systems
We have an exciting opportunity for a Corporate Secretarial Assistant to start immediately.


Mazars is a globally integrated audit, tax and advisory firm with offices in over 90 countries - and we're making a name for ourselves here in Australia.

For those who appreciate culture as much as commercial success, Mazars is the smart choice.

It's a place where you'll be challenged to find unexpected solutions and where you can be confident your team always supports you.

Everyone who joins Mazars is valued for the individual qualities they bring to the team.

In turn, we invest in making you the best you can be - whether it's through endless learning, or by tapping into opportunities within our worldwide partnership.

So much is possible, at Mazars.

About the job

  • Support at Reception: greeting clients, answering phones, managing mail/couriers.
  • Office administration electronic lodgements, database updates, maintaining filing systems.
  • Administrative support to Business Services team: invoices, client correspondence, photocopying
  • Work as part of the administrative team assisting with ad hoc projects and initiatives.
  • Maintaining client Company Secretarial Electronic Registers
  • Preparing and lodging all ASIC forms and associated documentation for changes to company details
  • Incorporation of new Australian Companies and the establishment of Trusts
  • Electronic filing of Corporate Secretarial documentation in Virtual Cabinet (VC) and CAS 360
  • Ad hoc administration and maintenance of the CAS 360 and APS databases associated with the Corporate Secretarial function and including any related special projects as they arise
    .

About you

  • Excellent communication and interpersonal skills
  • Great time management skills with the ability to prioritise to meet deadlines.
  • Good attention to detail and able to complete work accurately.
  • Enjoy a challenge, have a positive attitude and willingness to learn.
  • Ability to work as part of a team but operate autonomously.
  • A strong and dedicated work ethic
  • The enthusiasm to be a part of the firm's friendly & high performance culture.
  • While no formal qualification is required for this position, studies in Business Administration would be highly regarded.

Why join us:


We believe that Mazarians should be rewarded for the work that they do and so we offer a range of financial and non-financial benefits to support and reward our people.

At our Melbourne location, you can expect the following:

  • Flexible Working (part time or full time with flexible hours working from home and office)
  • Well Being Program
  • Well Being Rewards
  • Flu Vaccinations
  • Learning and Development Programs
  • Social Club Activities Charity and Community Events
  • Study Assistance (financial support & study leave)
  • Employee Referral Rewards
  • Paid Professional Memberships
  • Employee Assistance Program


 Discounts on
  • Banking & Insurance
  • Health Insurance
  • Health and Wellbeing
  • International and Domestic Mobility Opportunities
At Mazars we nurture an inclusive environment and encompass diversity in all forms. Successful applicants will receive consideration for employment irrespective of their background, experience, identity, age, gender or ability.

  • Health insurance

  • Assistant Company Secretary

    2 weeks ago

    Melbourne, Victoria, Australia MMC Corporate Full time

    Assistant Company Secretary (Subsidiaries)What can you expect?The Corporate Secretariat (Pacific) team comprises seven governance professionals, including this role. Together, they deliver a range of company secretarial services for boards across the MMC Pacific region for Mercer, Marsh, Guy Carpenter and Oliver Wyman, in Australia, New Zealand, Papua New...

  • Corporate Receptionist

    2 weeks ago

    Melbourne, Victoria, Australia u&u Recruitment Partners Full time

    Join a large Australian law firm in the heart of Melbourne CBD, as a Corporate Receptionist, providing relief secretarial work as required.CompanyA large Australian Corporate law firm with almost 600 partner and staff nationally, offering a collegiate, dynamic, and supportive team environment. This firm is passionate about their soul priority - Adding value...

  • Medical Receptionist

    2 weeks ago

    Melbourne City Centre, Victoria, Australia Doctors Secretarial Agency Full time

    JOB ID:1347:- PERMANENT MEDICAL RECEPTIONIST:- FULL TIME - 4 or 5 days per week:- SURGICAL PRACTICE, MELBOURNE CBD:- TEAM ENVIRONMENT:- CLOSE TO ALL FORMS OF PUBLIC TRANSPORTFull-time opportunity for experienced Medical Receptionist to join surgical clinic based in Melbourne CBD.An exciting opportunity has arisen for a highly experienced Medical Receptionist...

  • Medical Receptionist

    2 weeks ago

    Melbourne City Centre, Victoria, Australia Doctors Secretarial Agency Full time

    JOB ID:1406:- SPECIALIST MEDICAL RECEPTIONIST:- PERMANENT FULL-TIME or 4 DAYS PER WEEK:CBD LOCATIONWorking in beautifully appointed rooms, our highly regarded client is seeking an experienced Specialist Medical Receptionist to join their dynamic administration team. Offering full-time employment, but also happy to consider 4 days per week.Days and Hours of...

  • Specialist Medical Receptionist

    2 weeks ago

    Melbourne City Centre, Victoria, Australia Doctors Secretarial Agency Full time

    JOB ID:1406:- SPECIALIST MEDICAL RECEPTIONIST:- PERMANENT FULL-TIME or 4 DAYS PER WEEK:- PLASTICS & COSMETIC:- CBD LOCATIONWorking in beautifully appointed rooms, our regarded client is seeking an experienced Specialist Medical Receptionist to join their dynamic administration team. Offering full-time employment, but also happy to consider 4 days per...

  • Company Secretary

    2 weeks ago

    Melbourne, Victoria, Australia MMC Corporate Full time

    Company Secretary (Superannuation), PacificWhat can you expect?The Corporate Secretariat (Pacific) team comprises seven governance professionals, including this role. Together, they deliver a range of company secretarial services for boards across the MMC Pacific region for Mercer, Marsh, Guy Carpenter and Oliver Wyman, in Australia, New Zealand, Papua New...

  • Company Secretary

    2 weeks ago

    Melbourne, Victoria, Australia MMC Corporate Full time

    Company Secretary (Investments)What can you expect?The Corporate Secretariat (Pacific) team comprises seven governance professionals, including this role. Together, they deliver a range of company secretarial services for boards across the MMC Pacific region for Mercer, Marsh, Guy Carpenter and Oliver Wyman, in Australia, New Zealand, Papua New Guinea and...

  • Corporate Receptionist

    2 weeks ago

    Melbourne, Victoria, Australia people2people Full time

    Elite global law firm seeking experienced corporate receptionist:Salary up to $75k package, dependant on experience:- Hours are 9am - 5.15pm, Monday to FridayTHE FIRMWe are recruiting on behalf of an elite global law firm that has more than 40 locations across the World. They opened their office in Melbourne approximately five years ago and are already over...

  • Corporate Receptionist

    2 weeks ago

    Melbourne, Victoria, Australia people2people Full time

    Elite global law firm seeking experienced corporate receptionist:Salary up to $75k package, dependant on experience:- Hours are 10am - 5.30pm, Monday to FridayTHE FIRMWe are recruiting on behalf of an elite global law firm that has more than 40 locations across the World. They opened their office in Melbourne approximately five years ago and are already over...

  • Corporate Secretarial

    2 weeks ago

    Melbourne, Victoria, Australia The Andersen Partnership Full time

    CBD Location Attractive Salary Remmuration Flexible working arrangementsFull Job DescriptionYou will be part of a team assisting with all corporate secretarial matters, responsible for administering and lodging of all changes to across a diverse range of clients, the preparation of ASIC corporate compliance documentation and general office administration...

  • Medical Receptionist

    2 weeks ago

    Melbourne, Victoria, Australia Doctors Secretarial Agency Full time

    Job ID: 1564 Medical Receptionist East Melbourne Healthcare and Medical – Medical Administration Permanent part-time position approx. 25 hours a week The Practice Based in East Melbourne, in modern and spacious rooms, a Plastic Surgeon with a reputation for offering patients the highest quality outcomes through a range of surgical procedures for women. ...

  • Corporate Secretarial

    2 weeks ago

    Melbourne, Victoria, Australia Accountant Jobs Full time

    Corporate Secretarial: Admin / Secretarial / Office Support Personal Assistant Melbourne Permanent / Full Time Take the lead on supporting the Partner Excellent team culture and attractive salary Amazing Melbourne city fringe locationThis is an opportunity for a skilled and experienced PA/Secretary to perform high level administration support to the...

  • Medical Receptionist

    2 weeks ago

    Melbourne, Victoria, Australia Doctors Secretarial Agency Full time

    JOB ID 1131:- INNER CITY FRINGE:- GENERAL PRACTICE:- MEDICAL RECEPTIONIST ONGOING CONTRACTA highly regarded busy general practice consisting of 13 general practitioners in addition to psychologists and allied health professionals seeks to secure a caring, organised, and reliable medical receptionist. This group prides itself on running a high-quality,...

  • Medical Receptionist

    2 weeks ago

    Melbourne, Victoria, Australia Doctors Secretarial Agency Full time

    JOB ID:1052:- PERMANENT FULLTIME OR 4 DAYS PER WEEK:- SHARED WORKING ENVIRONMENT:- AVAILABLE FOR IMMEDIATE START:- COLLINS STREET, MELBOURNE:- CLOSE TO ALL FORMS OF PUBLIC TRANSPORTPermanent opportunity for experienced Medical Receptionist/PA to join surgical clinic based in Collins Street - Shared rooms with shared responsibilities.An exciting opportunity...

  • Medical Secretary

    2 weeks ago

    Melbourne City Centre, Victoria, Australia Doctors Secretarial Agency Full time

    JOB ID:1583:- PERMANENT MEDICAL SECRETARY:- FULL TIME - 4 or 5 days per week:- SURGICAL PRACTICE, MELBOURNE CBD:- TEAM ENVIRONMENT:- CLOSE TO ALL FORMS OF PUBLIC TRANSPORTFull time opportunity for experienced Medical Secretary to join surgical clinic based in Melbourne CBD.An exciting opportunity has arisen for a highly experienced Medical Secretary to...

  • Medical Receptionist

    2 weeks ago

    Melbourne, Victoria, Australia Doctors Secretarial Agency Full time

    JOB ID:1123:- MEDICAL RECEPTIONIST:- FULL-TIME - 5 DAYS PER WEEK:- ST KILDA LOCATION:- ENTRY LEVEL OPPORTUNITYAn opportunity exists for a Medical Receptionist to become a valued member for a dedicated and personable Neurosurgeon located in St Kilda.Our client offers a wide range of neurosurgical services including both brain and spinal surgery in tumour,...

  • Medical Receptionist

    2 weeks ago

    Melbourne, Victoria, Australia Doctors Secretarial Agency Full time

    Job ID: 1045:- Carlton Area:- General Practice:- Medical Receptionist (training provided):- Permanent Part-time:- Monday, Tuesday, and SaturdayA highly regarded busy general practice of over 30 years consisting of 8 general practitioners with visiting allied health professionals seeks to secure a caring, organised and reliable medical receptionist. This...

  • Permanent Medial Secretary/PA

    2 weeks ago

    Melbourne, Victoria, Australia Doctors Secretarial Agency Full time

    JOB ID: 1644 PERMANENT MEDICAL SECRETARY/PA FULL TIME/ 9 DAY FORTNIGHT OPTION SURGICAL PRACTICE, MELBOURNE CBD TEAM ENVIRONMENT CLOSE TO ALL FORMS OF PUBLIC TRANSPORT Full time opportunity for experienced Medical Secretary/PA to join surgical clinic based in Melbourne CBD. An exciting opportunity has arisen for a highly experienced Medical Secretary/PA to...

  • Corporate Receptionist

    2 weeks ago

    Melbourne, Victoria, Australia people2people Full time

    Elite global law firm seeking front of house receptionist/concierge Competitive hourly rates on offer Hours are 9am 5.15pm, Monday to FridayTHE FIRMWe are recruiting on behalf of an elite global law firm that has more than 40 locations across the World. They opened their office in Melbourne approximately five years ago and are already over 100 strong. They...

  • Medical Receptionist

    2 weeks ago

    Melbourne, Victoria, Australia Doctors Secretarial Agency Full time

    Job ID 1205:- Medical Receptionist / Administration:- Clifton Hill Location:- Uniform Provided and parking onsiteOur client is a well-established GP clinic that thrives on patient care and the ongoing continuity of patient support. This is a bustling clinic and a position requiring someone willing to learn all facets of the job as they undertake...