School Administration Officer

7 days ago

Melbourne, Victoria, Australia Deakin University Full time

Job no: 533327

Work type:
Full-time

Location:
Flexible, Melbourne - Burwood

Categories:
Administration

  • Based at our Melbourne, Burwood Campus
  • Fulltime hours per week) and Continuing
  • Fulltime hours per week) Fixedterm 8month contract
  • HEW 5 $74,148 $83, % Superannuation


Founded in 1974, Deakin is a public university in Victoria with 61,000 students across five campuses: Melbourne Burwood, Geelong Waurn Ponds, Geelong Waterfront, Warrnambool, and the online Cloud Campus.

We are a progressive and open-minded university, with the highest student satisfaction in Victoria and consistently ranked in the top 1% of the world's universities.


We are looking for two proactive and service orientated individuals to support the school's functions through a range of processing and administrative tasks.

We currently have two positions on offer, a full-time and continuing role, and a full-time fixed-term 8-month contract.


The School Administration Officer will provide administrative support for Faculty Services (Faculty of Business and Law Schools Services Team) and services to Faculty staff to enable the delivery of faculty and university outcomes.


Your key responsibilities will include:

  • Providing support and advice in relation to administrative and operational matters to ensure the organisation and control of functions and resources in the faculty
  • A range of administrative tasks in line with university procedures and guidelines such as induction, space allocation, events and seminars
  • Providing secretariat support and coordination for committees, advisory boards and other regulatory functions as required in the faculty
  • Adhering to University governance, including work instructions, procedures and guidelines to enable and support the delivery of operations
  • Clarifying expectations and responding promptly to stakeholder requests, queries, or complaints to ensure stakeholder needs are met to agreed standards and timelines
  • Presenting information in a clear, structured, concise and tailored way by focusing on key messages and check that messages are understood and meet audience needs
  • Taking personal responsibility and showing initiative to meeting goals and objectives contributing to an inclusive team environment
  • Recognising the importance of teamwork and of effective communication amongst team members and building rapport within the immediate team in ways that are respectful and inclusive of others

To be successful, you'll have:

  • Completion of a Degree without subsequent relevant work experience; or
  • Completion of an Associate Diploma and at least two years subsequent relevant work experience; or
  • An equivalent combination of relevant experience and/or education/training

Applications for this position close on Sunday 29 January 2023.

  • Successful applicants will need to comply with vaccination mandates imposed by the relevant state/territory government. Applicants who attend thirdparty sites to undertake University activities will also be required to comply with any other directions or requirements in place at the thirdparty location._

Please submit your updated resume and a short cover letter outlining your skills and experience for this role. Please indicate your preferred role and/or if you would like to be considered for both opportunities.

Are You Ready?
Deakin is a Victorian university with a global impact.

We are an agile, dynamic, and innovative university committed to making a positive impact through our excellence in education, research and innovation and the contributions we make to the wider community.


We understand that our reputation has been built on the dedication and expertise of our staff and we offer a dynamic and diverse working environment with opportunities to grow and develop careers.

We believe that a progressive, thriving culture will ensure that people choose to come, and stay at Deakin and contribute to our ongoing success.


Advertised: 16 Jan 2023 AUS Eastern Daylight Time

Applications close: 29 Jan 2023 AUS Eastern Daylight Time

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