Compliance and Risk Coordinator

1 week ago

Melbourne, Victoria, Australia Vicinity Centres Full time

Role purpose

The key purpose of the Compliance and Risk Coordinator is to administer the health and safety management system and support the Assistant Operations Manager to ensure compliance against statutory obligations. Considering the primary aim of reducing the potential for harm, recommend strategies and actions that will promote a high level of awareness, engagement and business improvement in this area. Services activities may change from time-to-time in line with business needs. These core deliverables will be achieved through the execution of a well-considered strategy in line with the Chadstone Business Plan.

The Compliance and Risk Coordinator has responsibility for activity within retail and commercial assets on the property.

Key Responsibilities
Risk & Compliance (90%)

Administer the Vicinity health and safety management system; Onboarding of all new Vicinity starters within the Chadstone team, taking them through Induction, ergonomic assessments and other related duties. Monitor compliance against statutory obligations and complete activities to maximise conformity; Complete audits and risk assessments in accordance with a planned and ad-hoc program to demonstrate performance and identify improvement opportunities. This task is applicable to Vicinity team members, Vicinity contractors and tenant contractors; Manage the fire system isolation and permit to work systems. Complete fire system isolation's and ensure all insurance requirements are met in relation to system impairments. Issue permits to work; Conduct routine training tool box talks with team members; Monitor the implementation of the Vicinity ECM document filing system; Monitor the public liability documentation process and ensure quality incident follow-up calls are made promptly by the Operations Coordinator. Make follow-up calls as required based on Operations Coordinator workload and prepare public liability documentation; Conduct inspections of fire and mechanical plant rooms and work with the Assistant Operations Manager to maintain them in a clean and tidy state; Ensure hazardous materials, dangerous goods, roof safety and other required documents are available at the Security Office; Complete administrative duties as required including writing performance updates. Ensure documentation management processes meet Vicinity and statutory requirements. Scheduling, minuting and follow up with emergency planning and health & safety committees. Maintaining the centre's health & safety activities calendar by arranging monthly meetings and contractor engagement to achieve outcomes. Assisting with centre's AESMR compliance through retailer and contractor engagement. Primary contact for the contractor management process via Rapid Global.

Services 10%

Assist with management of the internal landscaping contracts. Conduct routine landscaping inspections to ensure the highest level of presentation is achieved; Manage after-hours requirements including BMS (building management system) schedule programming for lighting, HVAC, isolation's and other related tasks. Manage the mall coordination plan and ensure the furniture pods, bins and internal pots are in approved locations. This includes internal and external way finding signage (including media screens and VMS boards). Management of pest control and roof safety contracts to ensure compliance is maintained. Assistance with capital project delivery, as required.

What will you bring?

You will be ambitious with a track record of achieving positive outcomes by identifying better ways to do things. You always work with purpose and have a drive to develop your career. You will have experience in a relevant field in assets over 80,000 sqm. A qualification in the health and safety discipline is preferred and you will be unwavering in your approach to deliver a safe and healthy environment. You will be willing to maintain a strong knowledge of relevant acts, legislation and standards. You will be an excellent communicator that can leverage relationships to deliver best in class outcomes in a fast-paced environment. You will be able to compile training materials and deliver training to small groups. You will be comfortable in a role that is required to prioritise activity to achieve the most important results in a timely manner. You will contribute to a culture that aspires to high performance and always deliver on commitments.

What will success look like?

We Imagine a Better Way

You are well-planned in your approach and able to identify and deliver initiatives that achieve best in industry outcomes. You strive to maintain your knowledge within the industry to stay abreast of technical and operational information and opportunities. You have an eye for detail and don't accept standards less than best in class.

We Embrace Difference

You seek out and encourage diverse views to challenge your own thinking. You understand and show respect for the diversity of the Vicinity community. You are a catalyst in creating an environment where people feel confident and supported to be themselves.

We Always Collaborate

You strive to build robust, effective and mutually beneficial relationships that better outcomes and culture. You take the time to understand the needs of others and support the delivery of these outcomes wherever possible. You understand the cross functional needs of teams and consider these when making decisions with a view to achieve balanced and mutually beneficial results.

Why Vicinity?

Our benefits program focuses on creating an awesome place to work in which our people are rewarded and recognised. This includes:

Flexible working options Birthday leave & purchased additional leave $1,000 worth of VCX securities rewarded for eligible team members Internal mentoring program Generous Parental Leave

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