Vic Conveyancing Assistant

2 weeks ago

Sydney, New South Wales, Australia Stockland Full time

We have a fantastic opportunity to join the Conveyancing team as a Conveyancing Assistant where you will work as part of a national team.


The Opportunity
We have an exciting and newly created Conveyancing Assistant role within Group Legal and Risk, based in Melbourne.

You will assist the State Conveyancing Manager and the rest of the national team with data entry, admin work, running reports, and support with contract exchanges.


Based in our Melbourne head office on Collins Street, this role offers the flexibility to balance working from the office and home.

This role is being recruited on a
full-time contract basis until February 2025

Your tasks will include:

  • Investigating and rectifying data misalignment between systems
  • Organise and complete tasks, complete reports, and daily settlement diaries within set timeframes
  • Perform information management including collection and maintenance of files/records, correspondence and project/settlement files for easy retrieval
  • Assist in maintaining appropriate systems, procedures and controls
  • Entering customer and file information into Stockland systems (SAP, Salesforce)
  • Assist and support the team to meet agreed contract exchange timeframes and settlement targets
  • Identify organisational improvement initiatives
  • Assist the team with conveyancing file management including processing of nominations, duties online preparation.
  • Send out notices of disposition and other settlement notifications including registration notifications via use of mailmerge tools

About you
We are looking for someone with a genuine interest in and passion for the legal field. You may have come from administration in a law firm or a real estate company, for example.

Tech savvy, you must be well versed with Microsoft Office suite, and any exposure to DocuSign would be a bonus.

A natural communicator, you will be able to liaise with stakeholders easily and thrive in a fast-paced environment.

This role is data heavy, so an interest in data entry and repetition will see you go far in this role.


To be successful in this role you:

  • Experience within a real estate or legal office preferred
  • Strong attention to detail and data entry accuracy
  • Organisational and timemanagement skills

The Stockland Proposition
At Stockland we are a community delivering outcomes that benefit the community at large. We work collaboratively and inclusively, building strong working relationships. Our portfolio is diverse and so are the opportunities for professional and career development. We are committed to providing our people with broad experiences to build a successful career.


We recognise the importance of flexibility and work life-quality and over 80% of our employees have informal or formal flexible work arrangements.

Additionally, Stockland has a strong commitment to achieving the best outcomes through an inclusive and collaborative culture. Our customers come from diverse backgrounds and we and we want our teams to reflect this.

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