Administration Assistant

2 weeks ago

Melbourne, Victoria, Australia Lendlease Full time
The Business


With more than 76+ villages and 17,000 residents nationally, Keyton (formerly known as Lendlease Retirement Living), is one of Australia's leading owners and operators of retirement living communities.

Leveraging over 30 years of experience, our teams work across the country in a variety of departments and business units who all have one thing in common:
we all lead with heart, and we're committed to creating caring and fun-filled retirement communities.


Join us in this exciting period of change, now as a standalone business, focusing on what works best for our people and customers whilst continuing to build our legacy as Keyton.

The role


We are seeking an enthusiastic and committed individual to contribute to the efficient management of development projects and support the development team in Vic /ACT across a range of general and administrative functions.


Accountabilities include:

  • Implement and maintain proper documentation, systems, and processes to deliver greater efficiency and effectiveness of site administration processes and service for stakeholders, ensuring activities comply with legislative and statutory regulations.
  • Assist the development team with general and administrative duties as required.
  • Prepare and collate required purchase orders and accounts payable ensuring necessary sign offs under delegated authority and payments on time targets are achieved.
  • Coordinate and contribute to the preparation of works contracts and PSAs, ensuring all necessary documentation is distributed and processed, all amendments are accurately recorded, and appropriate approval and sign off is provided to support efficient development management activities.
  • Contribute to the preparation of internal development reporting.
  • Collect, compile, and prepare accurate reports, receipts and acknowledgement of deliverables, materials, and supplies.
  • Undertake a range of administrative and coordination activities to support efficient development operations, contributing to the management of project sites.
  • Undertake accurate cashflow and budget forecasting as directed.
  • Under limited supervision, liaise with external suppliers to manage the efficient provision of project works as directed and within defined parameters.
  • Assistance with the preparation of necessary internal approvals and funding requests.
  • Administration of compliance documentation
  • Supplier setup and maintenance


Your Background- Have experience in contract administration, financial administration, or project administration.- Comprehensive experience in a similar role, financial or project administration role, and knowledge of the property and construction industry.- Good written and verbal communication skills and technical skills to support delivery of communication across all levels of the organisation, internally and externally.- Be able to implement and maintain proper documentation, systems, and processes to deliver greater efficiency and effectiveness of administration processes and service for stakeholders. Flexibility and resilience in working across projects and development team.

Keyton Perks- Bonus scheme + competitive salary- Paid parental leave - 18 weeks for primary carers- 4x Wellbeing days off per year- Community Day, Volunteer leave and purchased leave- Salary sacrificing- Discounted health insurance- Annual vaccinations and skin checks- Health & Wellbeing Program- Unmind mental wellbeing app access- Training and working with a supportive and fun team- Thrive as part of a strong team in an exceptional work environment- Career development and growth opportunities

Please note:

The successful applicant must complete a Police Check, will be required to receive an annual flu vaccination between the months of April-October.

For selected roles more physical in nature, pre-employment medical assessments may also be required prior to any employment offers being made


We embrace the value of a vibrant and diverse workforce and recognise that our people have different experiences and needs at different times.

Lendlease is a diverse, flexible and inclusive employer of choice. We engage, enable and empower our people and support their individual needs. Inclusion sets us all up for success.

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