Personal Assistant and Admin Lead

2 weeks ago

Melbourne, Victoria, Australia Monash Health Full time

Location:
Melbourne | Southern Metropolitan

Job type:
Full time

Organisation:
Monash Health

Salary:
Salary not specified

Occupation:
Administration/Secretarial

Reference: 60829


We are seeking the Personal Assistant and Administration Lead to the Director, Digital Health Training and Adoption, Acting Director Digital Pathology and the Monash Health Contact Centre.

This position offers a varied and stimulating career move

  • Fulltime position available
  • Suitable for an experienced administrative assistant with personal assistant experience
  • Opportunity for working from home hours

About Monash Health Digital Health Training and Adoption
Monash Health is Victoria's largest public health service. We provide safe, high-quality care to one-quarter of Melbourne's population, across the entire lifespan, from pre-birth to end-of-life. We have over 18,000 employees working in our 7 hospitals and community facilities. Our electronic medical record (EMR) system was implemented across inpatient services in 2019. The Victorian Heart Hospital features an expansion of our EMR and the integration of supporting digital systems.


The Digital Health Training and Adoption, Digital Pathology and the Contact Centre portfolios support clinical and non-clinical electronic systems and equipment including implementation and training of systems including the Electronic Medical Record (EMR), pathology information systems, and telephony systems to offer state of the art services.

Training and adoption activities provide training to all new employees using the EMR and support ongoing adoption of new and existing digital systems.

We work closely with our stakeholders to deliver online training, webinars, user guides for our digital systems.

About the Role

About You
This role can be carried out in-office with the option of allocated working from home following Monash Health guidelines.

  • You Are Also:_
  • Demonstrate adaptable and agile support skills with attention to detail
  • Dedicated to safe best practice & quality care
  • Committed to ensuring safe, high quality and timely service delivery
  • Able to work collaboratively with team members
  • Comfortable working independently
  • What You Need:_
  • Experience as an administration officer and personal assistant
  • Experience using Microsoft Applications including Word, Excel, Power Point, Sharepoint
  • Excellent interpersonal skills

What We Offer

  • Access to Monash Health inhouse learning portals to further expand your skills & knowledge base
  • Professional development opportunities
  • Support to attend relevant forums & conferences
  • A supportive learning environment, should you wish to undertake postgraduate studies


In addition, you will have access to benefits including salary packaging to increase your take-home pay, access to onsite subsidised staff car parking and gym, uniform and the Employee Assistance Program (EAP).


How to Apply


Monash Health recognises the value of equal employment opportunity and is committed to patient safety and promoting fairness, equity and diversity in the workplace.

At Monash Health we are relentless in our pursuit of excellence and work to our six guiding principles.

Offers of employment can only be made once all required probity checks have been completed

These include:
- reference checks;
- a clear Police Check conducted within the last three months;
- a current Victorian Employee Working with Children's Check (or proof of payment for same);and
- proof of immunisation.

A request to conduct probity checks does not guarantee that an offer of employment will be made.


In accordance with Victorian Public Health directions, all employees working in the Public Health system must be fully vaccinated against COVID-19 and are required to provide acceptable evidence of their vaccination status.

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