Executive Officer
2 weeks ago
Eden Ritchie is seeking an
Executive Officer who will be responsible for providing the full array of advisory, administrative and secretariat support to the Department and its standing committees.
- 3 month contract
- Brisbane location
As the Executive Officer, your key responsibilities will include:
- Provide high-level executive, secretariat and administrative support to governance bodies and their membership, including but not limited to the Department, Board committees and the Industry Advisory Committee.
- Coordinate all aspects of Department meetings and events, regional outreach visits and visit programs, and intraState travel.
- Coordinate correspondence and draft replies for consideration by Board members.
- Provide highlevel advice and assistance on good governance and meeting procedure to assist the presiding officer at meetings to perform their duties.
- Collate and monitor progress on action items arising from meetings.
- Manage the Governance Calendar and forward work plans so the Board and its committees meet their obligations.
- Oversee and manage the preparation of meeting agenda, attendance and logistics associated with the hosting of meetings, including but not limited to:
- Agenda preparation and review
- Tasking for the preparation and submission of highquality Board papers and similar proposals, ensuring writing and formatting standards are followed
- Compiling and circulating papers, including via Diligent Boards
- Attending meetings, taking detailed notes and, drafting comprehensive draft minutes
- Reporting outcomes, actions arising from meetings and tracking progress
- Managing the Action Items register
- Liaison with management to ensure Board and committee papers are tasked out and submitted according to agreed timeframes
- Arrange for skills acquisition and other executive development opportunities for Board members to ensure an appropriate and highlevel array of skills among Board members, and to help shore up succession in case of an emergent vacancy or early retirement.
- Contribute to the delivery of training for Department staff on Board matters, such as presentations or webinars on how to write effective Board papers.
- Contribute significantly to the development and review of Board Charters, procedures and documented practices.
- Act as backup to the Principal Governance Advisor and contribute to the broader remit of the Corporate Governance Unit, including planning, performance reporting, budget management and review.
- Provide exceptional customer service to all Department staff and external stakeholders.
- Maintain collaborative and productive work relationships within and between work units and promote a 'one Department' approach to achieving outcomes.
The successful applicant will demonstrate:
- Demonstrable knowledge of good governance practices and previous experience implementing such practices through the provision of secretariat services to a Board or senior executive group.
- Experience in taking notes, drafting comprehensive and concise minutes, and electronic record keeping and retrieval in accordance with government requirements.
- The ability to plan, manage workloads independently and engage confidently with a range of internal and external stakeholders to meet targets and deliver outcomes.
- Effective time and project management skills and the ability to delegate and explain tasks appropriately in a collaborative team environment.
- Excellent written and oral communication skills, including attention to detail and running quality control over deliverables.
- Demonstrated experience and ability in maintaining a consistent, strict adherence to confidentiality of information and systems.
- Thorough knowledge of the Microsoft Office suite is mandatory. Prior experience using Diligent Boards or a similar platform for the conduct of Board business would be advantageous.
If this role sounds like you, please APPLY NOW submitting your resume in WORD format.
If you would like more information or to discuss the role, please contact Luuk Piet on
Job Reference: 596568
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