Executive Assistant to Company Secretary

2 weeks ago

Sydney, New South Wales, Australia Seven West Media Full time

Categories:
Legal

The Opportunity


As the Executive Assistant to the Company Secretary, you will be responsible for ensuring compliance and facilitating seamless board operations.

You will manage a diverse and exciting program of work throughout the year, supporting compliance, legal and corporate governance activities and the wider legal team in day-to-day operations.


In this role, you will work closely with the Company Secretary and interact with various high-level stakeholders, including the CFO, finance, and HR teams.

This position is based in our Sydney office.

Key responsibilities:

Executive Assistance

  • Provide highlevel administrative support to the Company Secretary, including managing schedules, correspondence, and travel arrangements.
  • Organise and coordinate board meetings, AGMs, and other corporate events, ensuring all logistics such as catering and travel arrangements are handled.
  • Assist in invoice processing for the legal team and manage expenses related to board operations.

Company Secretarial Support

  • Assist with legal work for two legal entities, including the preparation and management of documents related to director interest lodgements and ASX compliance.
  • Work closely with the Company Secretary on tasks such as buybacks, drafting notices, and processing renewals.
  • Support the distribution of board papers using Diligent (board paper distribution), ensuring timely and accurate dissemination to stakeholders including the CFO, finance, and HR teams.
  • Handle regulatory filings such as processing forms for director changes, board changes, and share capital changes.

We'd love you to have:

  • Proven experience supporting Executives and Boards of Directors
  • Knowledge of ASX listing rules and compliance requirements.
  • Proficiency in Diligent Board Papers and governance software (e.g. Visio).
  • Previous company secretarial experience, preferably within an ASX listed company.
  • Experience working with highlevel stakeholders and managing complex administrative tasks.
  • Exceptional organisational skills and the ability to handle highvolume, deadlinedriven work.
  • Experience with MS Office including Excel.
  • Ability to work independently and as part of a team, demonstrating flexibility and adaptability in a fastpaced environment.

Why Seven Network?


Seven is Australia's #1 television network and home to iconic News, Sports, and Entertainment brands, plus Australia's #1 BVOD service, 7Plus.

At Seven, we are here to bring all Australians closer to the moments that move us.

Seven Network is where you can come to make a difference - in your career, in our company and in the lives of 19 million Australians that we reach each month.


Our company values of Be Brave, Better Together and Make It Happen, put our people first and celebrate diversity, innovation and making a difference to the lives of millions of Australians.

We are an equal opportunity employer, and we are committed to creating a diverse and inclusive workplace.

Our "Better Together" Employee Advocacy Groups drive diversity, and inclusion efforts across the company ensuring that Seven is an authentic workplace where everybody belongs.

We're proud to be Australia's first media company to achieve the WGEA Employer of Choice for Gender Equality certification and partners with UN Women.

In 2023 we launched our RAP as our commitment to reconciliation with Indigenous and First Nations communities and providing education and meaningful accountability for Seven and our people.


At the heart of our culture is the belief that creativity thrives on connection and collaboration - it's where the magic happens.

Our offices across the country buzz with energy and inspiring interactions that can transform to magic on screen.

Some of our perks:

Recognition and Rewards programs:

  • Our peer nominated "Moments that move us" program recognises and rewards our people who shine bright by living our values every day.
  • Our 7Perks exclusive benefits platform provides discounts to over 500 retailers.

Time to manage life events:

  • Community Volunteering, Domestic and Family Violence Leave, Compassionate leave, Personal and Annual leave.
  • Fertility leave: Up to 5 days paid per year
  • Parental leave: Up to 14 weeks for the Primary Carer (dependent on service) and up to 3 weeks for the Secondary Carer (dependent on service)

Total wellbeing approach:

  • Nutritional, Exercise, Financial, Legal and Emotional wellbeing support via our EAP, Health and Wellbeing programs, and bespoke onsite events.

Learn your own way:

  • Be mentored by the best in the business as part of our SPARK Mentoring program.

Your Professional Adventure Awaits...

  • Recruitment Agencies: The Seven Network does not accept any unsolicited agency resumes and will not be responsible for any fees related to unsolicited resumes._

Advertised: 11 Jun 2024 AUS Eastern Standard Time

Applications close:

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