Executive Assistant

2 weeks ago

Sydney, New South Wales, Australia Westpac Banking Corporation Full time
Executive Assistant & Team Leader - Financial Markets

  • Permanent role
  • Sydney based role
  • Opportunity to support the Managing Director in the Financial Markets Leadership Team and lead the broader Business Support Team

How will I help?


Financial Markets delivers Debt Markets, Foreign Exchange and Commodities products and services to our core retail, business, corporate and institutional clients.

The team combines powerful market and industry insight with a deep understanding of our customers to create tailored solutions.


This role will provide one-on-one support to a GM1 Managing Director in the Financial Markets Leadership team and will lead the broader Business Support team, consisting of team members who perform team coordinator support for the Australian Financial Markets (FM) business.


You will provide the expected EA-type support, including but not limited to calendar and inbox management, proactive issues and outcomes management, forward planning, travel, administration, systems, and relationship management.

You will also coordinate key leadership team meetings, including the preparation of agendas and presentation material, and collate documents/packs to support daily meetings.


As a Team Leader, you will provide leadership to a team of business support staff, ensuring that day-to-day activities are delivered with professionalism, proficiency, consistency, and in a timely manner.

You will also strengthen the strong culture of collaboration and support across the team, ensuring team members can effectively prioritise workflow and delivery for the betterment of FM as a whole.


You will:

  • Identify opportunities for process simplification, standardisation, and automation, and to develop clear and consistent processes
  • Identify opportunities for formal and informal development to support the professionalisation of roles within the business support function
  • Attract and retain key talent and identify development pathways for team members looking to progress
  • Assist with reporting and monitoring of FM compliance requirements to attain 100% compliance each financial year
  • Maintain relevant administrative records for FM

What's in it for me?
Inspiring locations. Flexible workspaces. And unexpected opportunities. Plus, the backing and great benefits from one of the most refreshing employers in Australia.

For example, you'll be able to have access to some of the best banking, wealth and insurance benefits in the market, be paid well, as well as an entire suite of online learning and career planning tools so you can grow.


Whatever shape your family takes, we offer generous paid and unpaid parental leave for your nominated primary and support carers.

This includes leave to organise adoptions, surrogacy, and foster care arrangements.

And we continue to pay your super contributions while you take all the time you need to get your new family settled.


What do I need?


To be successful in this role, you will have substantial experience as an Executive Assistant or Team Coordinator in a similar role within a corporate environment, particularly within the banking and/or financial services industry.

Experience in team leadership will be highly regarded but is not essential. You will also have knowledge of Westpac systems, policies and processes.

You will have the ability to manage multiple priorities under pressure in fast paced environment and excellent stakeholder management skills.


Further advantageous skills:

  • Exceptional communication skills, both written and verbal
  • Ability to lead and coach staff, including providing feedback and managing performance
  • Sound organisational and time management skills, including diary management skills
  • Selfstarter with a proactive, accountable and ability to execute responsibilities with professionalism
  • Competency in the full Microsoft Office suite, including Outlook, Teams, Word, PowerPoint and Excel

What is it like to work there?
For the past 200 years, we've been backing people, businesses, communities, and ideas.

As Australia's first bank, we've adapted and evolved, inspired by our customers and a genuine desire to create better futures.


How do I apply?
Start here. Select the
APPLY or button.

Do you need reasonable adjustments during the recruitment process?

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