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Executive Assistant

3 months ago

Sydney, New South Wales, Australia Commonwealth Bank Full time

Your Team:


IB&M Technology is responsible for the IT delivery and IT service management for Institutional Banking & Markets, both onshore and overseas.

Our team aligns the individual needs of these business units with the Technology IT platform model.

Our purpose is to enable the digital end-to-end customer journey by prioritising our architecture roadmaps for IB&M validated by the business, risk reduction, and workforce management.


Your Role:


As Executive Assistant you will provide support two Executives ( General Manager Institutional Banking Technology and Executive Advisor Strategy Performance).

Your responsibilities will be as follows but not limited to:

  • Provide efficient, professional delivery of administrative, secretarial and business support to two Executives operating in an exceptionally busy environment
  • Extensive fast paced calendar management and meeting arrangement with internal and external stakeholders
  • Inbox and task management for your Executives continuous review of Executive inboxes throughout the day, managing correspondence, forwarding and escalating where appropriate, diarising deadlines and managing Executives calendar to ensure they have time set aside to meet those deadlines
  • Ensuring Executives have all relevant meeting materials available prior to each meeting
  • Working with Executives to establish priorities for meetings and the team
  • Participation in team meetings coordinating agendas, minute and actions taking and tracking.
  • Assist in preparation of meeting packs and materials
  • Coordinate events
  • Coordinating international and domestic travel arrangements.
  • Coordinate with your Executives important organisational initiatives / dates eg. performance review cycles, Inclusion & Diversity initiatives, WHS activities
  • Processing expenses and invoice approvals
  • HR and organisational change management support eg. on boarding and recruitment activities, support with organisational change agenda eg. work force modelling.
  • Additional team assistance as required to the broader team
  • Provide leave cover for other EAs within the team
  • Adhere to the Code of Conduct. The Code of Conduct sets the standards of behaviour, actions and decisions we expect from our people.

We're interested in hearing from people with the following skills:

  • Previous Team or Executive Assistant experience
  • Tech savvy with superior skills in Microsoft Office tools, including MS Teams conferencing
  • Friendly, approachable and a team player
  • Positive, can do attitude
  • Deadline driven with a high attention to detail and confidentiality
  • Proactive and enthusiastic approach to all aspects of their role
  • Adaptable, flexible and resilient
  • Ability to manage workflow, priorities, work well under pressure and be flexible when required to work outside of usual hours to meet deadlines
  • Exceptional verbal and written communication skills
  • High level of pragmatic professionalism face to face, over the phone and through correspondence
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Advertising End Date: 13/07/2023