Committees and Meetings Executive

1 week ago

South Perth, Australia Quantum Human Resources Full time

Our Client's Story
Buurabalayji Thalanyji Aboriginal Corporation (BTAC) is the registered native title body corporate for the Thalanyji People.


Since 2008, BTAC has successfully advanced and promoted the wellbeing of the Thalanyji People and self-reliantly provides environmental, social, economic education and employment opportunities that support the Thalanyji People's vision.

This Vision is of a self-determined and strong future.

Many corporations can only dream of having such a powerful and uniting Purpose for their team to support.

Your role


Based in Perth with opportunities to get on-country in Onslow, the role reports directly to the Compliance Officer and Chief Executive Officer (CEO) and is accountable for accurate minute taking and assisting with administration and governance support.


You will recognise this means the role is crucial to ensuring the Compliance Officer and CEO are kept up to speed and supported in the day-to-day activities of the office.


If from what you have read so far you believe that detailed minute taking and carefully managed logistics of meetings is important to this role, you're on the same track in understanding the importance of this role to BTAC.

Some of the broad and diverse duties will include:

  • Attend all meetings and accurately take detailed minutes to reflect decisions made by Members, Partners, and legal advisors.
  • Administration and governance support to Compliance Officer & CEO including scheduling meetings for Board, subcommittees, and Members.
  • Work with Compliance Officer & CEO to prepare and distribute meeting agendas/papers.
  • Prepare and provide meeting action lists, ensure tasks are assigned accordingly and prompts are issued when deadlines approach.
  • Prepare and distribute meeting orientation/induction packs for new Board/subcommittee members.
  • Provide catering and hospitality.

About you


You already hold the position of Executive Assistant in your current job and are ready for a new and exciting challenge.


This means you:

  • Have excellent verbal and written communication skills.
  • Demonstrate exceptional listening and intuitive understanding abilities with your immaculate minute taking ability.
  • Demonstrate effective planning and organising skills, including time management, and know what to prioritise (often within a complex work environment with competing priorities).
  • Display emotional intelligence and empathy for others as a part of your normal behaviours. You show this in how you integrate a team member's needs, opinions and preferences into the ways work is completed.
  • Act with discretion and maintain confidentiality at all times.

Your qualifications and experience

You have:

  • 3+ years' experience in an executive assistant position in a demanding memberbased organisation.
  • Experience working with Boards, committees, and exercising a high level of judgment and discretion.
  • An awareness and understanding of Aboriginal culture and communities (and the issues potentially faced in remote communities outside of Perth).
  • Proficient computer software skills, including Outlook, Word, Excel, and PowerPoint.
  • Proficient with IT & external meeting audio visual equipment (such as video conferencing software and equipment).


Although not required, if you have a degree in business administration, communications, or a related field this will be highly regarded.


If you've read this far and are motivated by the prospect of this role, chances are we'd love to hear from you, so please click the APPLY button.


  • Australian unrestricted working rights.
  • C' Class Drivers Licence,
  • Capacity to obtain a Working with Children's Check and Police Clearance.
  • Full vaccination against COVID 19.

Salary:
From $90,000.00 per year

Schedule:

  • Day shift

Experience:

- executive assistant: 3 years (required)

Licence/Certification:

  • Police Clearance (required)
  • Australian Driver's Licence (required)
  • COVID19 vaccination or official exemption (required)

Work Authorisation:

  • Australia (required)

Work Location:
One location

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