Executive Assistant

3 days ago

Perth, Australia Hudson Australia Full time

This is initial 6-month contract located in Crawley, Western Australia. You will be responsible for providing comprehensive support to the Dean, Board and Committees, and manage the office operations. You will anticipate needs, think critically, and offer solutions to problems with a high level of professionalism and confidentiality

The role:

- Located in Crawley, WA
- Close to public transport
- Discounts and offers as a flexhiver
- Easy to fill timesheet and on-time weekly payment

**The responsibilities**:

- Provide a high level of executive and administration support to facilitate the Dean's ability to

effectively lead the department
- Maintain an in-depth awareness of the issues and projects lead by the Dean to prioritise and

organise meetings and anticipate needs
- Schedule Board and Committee meetings; draft agendas; compile and distribute

presentation materials, coordinate inquiries, record and compile meeting minutes and follow

up meeting actions /resolutions
- Prepare information for meetings with staff and outside parties
- Liaise with internal and external stakeholders on confidential and critical matters
- Contribute to the development of office policies and procedures for improved workflow
- Establish and maintain an appropriate record keeping system utilising TRIM
- Assist with new employee onboarding processes
- Coordinate the inventory and maintenance of all office assets, supplies and consumables
- Process corporate accounts and credit card reconciliations in line with procedures
- Maintain cleanliness of office and kitchen facilities
- Other duties as directed
- Substantial administrative and executive experience at an appropriate level
- Excellent verbal and written communication skills
- Highly developed organisational skills and the demonstrated ability to set priorities and meet

deadlines
- Proficiency in a range of computing skills including word processing, spreadsheets, databases,
- Ability to work independently, show initiative and work productively as part of a team
- Excellent time management skills and attention to detail
- Strong interpersonal skills and the ability to build relationships with stakeholders
- Ability to maintain strict confidentiality and discretion
- Demonstrated understanding of and commitment to equity, diversity and inclusion
- Ability to complete a high volume of tasks and projects with little or no guidance
- Must have the rights to work in Australia and be willing to undertake a Criminal History Check

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