Administration Assistant

2 weeks ago

Melbourne, Victoria, Australia Swinburne University of Technology Full time

As the Administration Assistant you will provide a wide range of high quality, reliable and confidential executive level support to the Director of Facilities, Assets and Campus Services and Director of Procurement, Sustainability & Property Services.


You will be responsible for managing multiple Outlook inboxes and calendars and coordinating the daily activities of two areas and ensuring that they are carried out in an efficient and effective manner.

You will have the opportunity to utilise your organisational expertise with various project, event and budget coordination.

This position is responsible for a wide range of complex and general tasks.

This is a fantastic opportunity for a passionate and motivated administration professional where you can utilise your discretion and initiative to ensure positive and effective working relationships with senior staff across the university.


About You
To be suitable for this role you will need to have experience in the below key accountabilities:

  • Demonstrated experience in providing high-level executive support including the ability to deal with information of a sensitive and confidential nature.
  • Experience in administration position, ideally with experience across Higher Education or a technology focused organisation.
  • Excellent organisational and time management skills and the ability to effectively deal with conflicting priorities on a daily basis under limited direction.
  • High level analytical and problemsolving skills, with the capacity to develop sound solutions to problems and issues including the ability to take initiative and generate solutions to unplanned scenarios.
  • Sound financial management skills, understanding and ability to prepare and analyse MS Excel financial spreadsheet reports.
  • High level interpersonal, written and verbal communication and relationship management skills.

Qualifications
A degree with subsequent relevant experience or extensive experience and broad knowledge in senior administrative fields.

About Swinburne University of Technology
Swinburne Horizon 2025 draws upon our understanding of future challenges.

With this new strategic plan, we choose to build Swinburne as the prototype of a new and different university - one that is truly of Technology, of Innovation and of Entrepreneurship, and proud of it.

We are committed to a differentiated university proposition in education and research, so that:

  • Every Swinburne learner gets a work experience
  • Every Swinburne graduate gets a job
  • Every Swinburne partner gets a tech solution
  • Swinburne is the prototype of global best practice
The achievement of our 2025 moon shots depends on our capacity to work collectively, always, as One Swinburne.

To Apply
Please submit your CV and cover letter addressing your suitability for this position.

To review the Position Description and to apply, please scroll down to the bottom of the page.


If you are viewing this advert from an external site, please click 'apply' and you will be redirected to Swinburne's Jobs website to access the Position Description at the bottom of the page.


Applications Close:
Sunday 30th July 2023 at 5pm.
Swinburne offers flexible working options, leave and parenting/carer policies to support work life balance.

Equity and Diversity

Swinburne is a large and culturally diverse organisation and we are proud of our commitment to equity, diversity and inclusion through key initiatives.

For further information on all our initiatives visit our Equity & Diversity website.

We welcome and encourage applicants from diverse backgrounds to apply.

Aboriginal and Torres Strait Islander Applicants

  • We are a 2023 Circle Back Initiative Employer we commit to respond to every applicant._

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