Accounts & Staff Services Manager

1 week ago

Warragul, Victoria, Australia OBrien Real Estate Clark Full time

What will you do?
Real Estate agencies manage a vast amount of transactions and trust accounts on a daily basis.

In this role you'll be taking care of those transactions by ensuring trust accounting, accounts payable and accounts receivable are reliably maintained.

As our Accounts & Staff Services Manager, you'll also be responsible for payroll inclusive of setting up new staff from contracts, letter of offer through to being paid.


Who is OBrien Real Estate Clark?


If you're interested in joining our family it's important that we get to know each other, allow us to go first: OBrien Real Estate Clark is a family-owned and operated business and as such we take recruitment into our family very seriously.

As a real estate agency, we're in the business of helping our clients buy, sell and lease properties, the vehicle for this is through building and maintaining our personal networks and the method is through honesty, integrity and always doing what's right for our client.

To us, these traits are invaluable and as such, non-negotiables.

What's important to our business?
Our business is built on five values and beliefs, we enact these every day and the same would be expected of you:

Family
Our colleagues are our broader family, assist when needed and when in need.

Mutuality
Respect our colleagues and our clients as you would like to be respected.

Realising potential
Unlock your full potential, encourage and support your colleagues.

Embrace change
Strive for excellence; be open-minded and willing to embrace change.

Health and Energy
Work towards being well balanced within yourself.


In short, we recognise that we're a well-connected part of a small community and we work together to do our best and give our best whilst always trying to find ways to do it better.


What would be your duties and responsibilities?

Management of Accounts
This includes management of accounts inbox and incoming invoices, preparation of accounts for processing through XERO. Processing, reconciliation and payment of credit card accounts and the handling of queries as necessary. Whilst managing accounts you'd also prepare the quarterly BAS statements and provide a weekly reconciliation of the general accounts.

Payroll
Maintain internal sales summary records, prepare salesperson monthly commission statement and prepare timesheets for payroll.

In this role you would also process the pays for each staff member and on a monthly basis cover off on PAYG/SRO/Superannuation payments.

As a function of this role you will also reconcile staff leave with XERO and or Bamboo HR and from time to time prepare information for the accountant as requested.


HR Administration
In this function you'll be actively involved in the recruitment of any new staff members.

This will include assisting in all phases, from developing contracts, letters of offer, arranging/paying for uniforms to inputting their information, setting them up for payment and ensuring compliance against HR procedures, policies and fairwork guidelines.

As part of this function, you'll ensure from an administrative view point the correct files are recorded in Bamboo HR, you'll also check in with managers to ensure performance meetings are happening (reportable in Bamboo HR).


Sales & Rental Trust


As a real-estate agent we've got a trust account to manage, your responsibility will be to do daily receipting as required, reconciliation of the sales and rental trust account and end of month rollover and reporting.

In addition to this you'll process a range of sales related transactions including; sales, deposit refunds, advertising refunds, sales commissions and early release of deposits.

You'll also manage the trust account register and liaise with the auditor as required. In managing our trust accounting you'll have the overall responsibility and utilise an external agency for any overflow work.

Financial Reporting
Through XERO you'll work with the Director to ensure timely and accurate reports are provided. These reports will likely cover off on monthly P&L, balance sheets and leave reports. It's envisaged that these reports will look at the entire business but also segment by office and department. You'll work with the management team on budgeting and reporting as requested.

Special Projects


From time to time, you may be requested to assist on special projects by the Director that will be confidential in nature.

These projects could include but are not limited to business acquisitions, mergers, sales, staff terminations, supplier agreements etc.

For these reasons, a work-plan that addresses daily routines would be developed to ensure any time spent away from daily tasks can be adequately covered.


How do we see the role operating?
This is a high-level administrative role within OBrien Real Estate Clark. As our Accounts & Staff Services Manager you'll have unrestricted ac

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