Administration Officer

1 week ago


Gold Coast, Queensland, Australia Education Full time

About our school:

The Arundel State School is a community of learners with a wide range of backgrounds and capabilities. We work together, laugh together and solve problems together.

As a school community we will continue to build a cohesive school based on positive values and attitudes, enabling our students to soar to greater heights.


Your role:

Responsibilities include:

  • Contribute to the day to day management support staff within the school/college, including identifying corporate service issues, coordinating recruitment and selection, induction and training of support staff and where necessary, provide Injury Management support for staff.
  • Interpreting departmental and school policies, guidelines and ensuring legislative and procedural requirements are met.
  • Assist the Principal/Executive Principal/Business Manager in identifying workforce needs including maintaining accurate records, tracking staff data, monitoring staff replacement and ensuring all relevant compliance training is valid and current.
  • Assist with the daily supervision of support staff by monitoring workloads, identifying workforce skills needs, and highlighting any performance issues to the Principal/Executive Principal/Business Manager, including research of professional development opportunities for support staff.
  • Develop, monitor and track Blue Card processes and Accumulated Days Off (ADO) arrangements, assist with timesheet recording and signatories for support staff and provide advice to staff of leave entitlements
  • Under the direction Principal/Executive Principal/Business Manager, organise and manage supply and contract placements for both teaching and support staff.
  • Provide a range of financial administrative activities and operations including data entry, maintenance of financial registers, computing and clerical support for the effective operations of the office, in accordance with legislative, policy and procedural requirements
  • Under the direction of the Business Manager, assist with regular budget reviews and provide program managers with budget and purchasing information. Assist in the management of payment plans, Centerpay, school/college purchased time, and identifying and implementing process improvement opportunities.
  • Assist with the day to day management of the school's financial activities, including identifying problems, negotiating with program managers, conducting research, seeking advice and recommending solutions.
  • Assist the Business Manager with the management and coordination of resources, asset management and facilities, including regular stocktakes, scheduling and managing maintenance activities, facility hire, conducting inspections to ensure building and facilities comply with all security and safety requirements for all users.
  • Support the Business Manager with capital works projects and coordinate minor works, including management of maintenance requirements in accordance with the Maintenance Assessment Report and school needs, this may include use of external operating system.

Mandatory requirements:

  • When working in regulated employment an employee must have a current Working with Children Clearance (blue card) issued by Blue Card Services.
  • Please refer to the attached role description for any mandatory requirements for this position.

How to Apply:

  • Attach a brief resume including contact details for 2 referees (referees should have an understanding of your relevant work history).
  • Attach a 2pg written statement in response to the attached role description.


Applications remain current for 12 months from the closing date and may be considered for appointment to identical or similar vacancies within the Department.

Applications from recruitment agencies will not be accepted.
Salary rate shown is reflective of full-time (1.0 FTE).
The Department of Education is a family inclusive workplace. Click here to find out more about our Inclusion and Diversity strategies.
This work is licensed under a Creative Commons Attribution 3.0 Australia License.

  • Gold Coast, Queensland, Australia Queensland Corrective Services Full time

    The Administrative Officer will deliver efficient and effective administrative and clerical support for the region/district office and supports day to day operations. This position is required to work as part of an overall administration support team for the region/district office.In this role you will:Provide administrative functions and confidential...


  • Gold Coast, Queensland, Australia Department of Treaty, Aboriginal and Torres Strait Islander Partnerships, Communities and the Arts Full time

    Key duties and responsibilitiesThe Administrative Officers' key responsibilities are: Providing quality services in word processing, spread sheeting and data input. Providing administrative services including processing orders, claims for payment, filing, record keeping, administrative support and collation of data and information. Operation and maintenance...


  • Gold Coast, Queensland, Australia GemLife Administration Pty Ltd Full time

    Join our vibrant team as an all-round Construction Administrator. We are dedicated to delivering high-quality luxury homes, and your role will be instrumental in ensuring both Contractor and customer satisfaction by efficiently managing processes and resolving issues, previous construction experience is essential.Role Overview:In charge of your own...


  • Gold Coast, Queensland, Australia Education Full time

    Your Opportunity:As the Administrative Officer you will:Contribute to the effective and efficient administrative management of the school by providing relevant and timely administrative support to the Principal and Business Manager. You will work within existing guidelines to provide basic resolution of problems by reference to established procedure,...


  • Gold Coast, Queensland, Australia Education Full time

    About usYour RoleAs the AO2 Administrative Officer you will have responsibility for, but not limited to:Assist with general administrative and reception duties for the administration office, including answering phones, attending to front counter and assisting other team members as required. Assist with daily student attendance processes. Maintain student...


  • Gold Coast, Queensland, Australia Children, Youth Justice and Multicultural Affairs Full time

    The Administration Officer key responsibilities are:Provide timely, high quality advice and support to Youth Justice in relation to financial, human and physical resources and activities. Provide support and onthejob mentoring to AO2 administrative staff and trainees. Provide administrative coordination and support in relation to Youth Justice activities,...


  • Gold Coast, Queensland, Australia Recruitment Alternative Full time

    38 hour week, Monday to Friday:Central Gold Coast location with onsite parking:- Join a fantastic business, with very long term team members:A company that offers an excellent culture & job stabilityAbout the Role:Our client has spent 20 years servicing the Gold Coast region. Their professional reputation and high quality products and service, have helped...


  • Gold Coast, Queensland, Australia Education Full time

    This temporary vacancy is open to Expressions of Interest and any extensions to this appointment will not exceed 12 months.Your role:Contribute to the effective and efficient administrative management of the school by providing relevant and timely administrative support to the Principal and Business Manager. You will work within existing guidelines to...


  • Gold Coast, Queensland, Australia Recruitment Alternative Full time

    OFFICE ADMINISTRATOR- Gold Coast location:- Full-time permanent role:- Mon to Fri 8am to 4.30 pm:- Salary up to $50,000 + superAbout the EmployerThis national wholesaler supplies the highest quality safety products to businesses/industries across Australia, New Zealand and PNG. They have been in business for more than 20 years and are still growing. The...


  • Gold Coast, Queensland, Australia Woodforde Group Full time

    $35-$40/hour + Super depending on experience Free onsite parking | Ashmore location Immediate startYour OrganisationAs a well-renowned holdings group within the hospitality and hotels sector, our client owns and runs multiple hotels and taverns around the Gold Coast, Sunshine Coast and Brisbane.The team within their Ashmore location on the Gold Coast are...


  • Gold Coast, Queensland, Australia The State of Queensland Full time

    Administration Officer - Expression of InterestWe are currently seeking experienced Administration Officers to submit their Expression of Interest (EOI) for future casual or temporary positions within Gold Coast Hospital and Health Service (GCHHS) Administration Casual Pool.Job details Position status Position status Temporary,Contract,Casual Position type...


  • Gold Coast, Queensland, Australia Right at Home Full time

    Description:Opportunity for Administration Officer Join a progressive and fast growing Commercial Care organisation Enjoy a challenging role with plenty of variety and reward Make a meaningful contribution to our community Have a flexible worklife balanceRight at Home, a leading global home care provider with over 500 offices around the world, is currently...


  • Gold Coast, Queensland, Australia Healthscope Full time

    Rewarding, fast paced role Positive and collaborative work environment Career progression opportunities The Opportunity Our Emergency Department have new opportunities for experienced administration officers to join our team. Gold Coast Private Hospital are seeking casual team members with excellent customer service skills to work across a...


  • Gold Coast, Queensland, Australia Davidson Group Services Full time

    About the CompanyDavidson are a preferred supplier for the Government sector and have strong partnerships within local, state and federal government. We are seeking experienced Admin / Business Support Officers.About the Role Fulfil all recordkeeping responsibilities in accordance with relevant Information Standards and associated guidelines. Manage inbox...


  • Gold Coast, Queensland, Australia Chandler Macleod Full time

    Location***- Gold Coast, QueenslandCategory***- Office SupportSalary- $ AUD - $ AUD HourlyPosted 25Aug2023Work type Casual/TempContact Tara BrownReference BH150300About the Company:As one of Australia's largest and leading human resource and consultancy agencies, Chandler Macleod has a proven track record of Unleashing Potential in both people and...


  • Gold Coast, Queensland, Australia Education Full time

    About the School:Labrador State School is a close community that prides itself on providing quality education and community connection.About the RoleAs the Administrative Officer you will manage the delivery of corporate services and ensure the services provided support the educational management activities of a school. Such a role requires the...


  • Gold Coast, Queensland, Australia Transport and Main Roads Full time

    In the role of Administration Support Officer, you will contribute to the efficient operations of the Regional Compliance Unit by working collaboratively in a team providing quality and timely administrative support within the transport compliance environment.As an Administration Support Officer you will use your ability, knowledge and experience to: - Work...


  • Gold Coast, Queensland, Australia Queensland Police Service Full time

    The core capability requirements for this role are:Contribute to the development, implementation and review of systems, policies and procedures which support the provision of services within Prosecution Services. Prepare and process correspondence and other documentation including data entry relevant to court documentation in accordance with approved...


  • Gold Coast, Queensland, Australia Blue Care Full time

    Reference Number 44134Position Title Administration OfficerEmployment Type Permanent Full TimeEntity South CoastLocation Gold Coast Allied HealthEnterprise agreement Admin/Clerical Level 3Roles Available 1Hours per fortnight 76Position SummaryJob Summary Blue Care Gold Coast Allied Health is seeking an organised and dedicated Administration Officer to...


  • Gold Coast, Queensland, Australia Beaumont People Full time

    Administration roles Immediate start Gold coast 4217 and surroundsBeaumont is seeking experienced Rostering and Administration Officers for various temporary assignments on the Gold Coast. Experienced Administration officers All levels of rostering experience Gold Coast locations Must be available for an immediate startYour tasks may include the...