Japanese Speaking Office Manager

1 week ago


Auburn, Australia HOBAN Recruitment Full time

We are looking for a Japanese Speaking Office Manager for our client that is a global company in West of Sydney.

You will organise and coordinate administration duties and office procedures.

Your role is to create and maintain a pleasant work environment, ensuring prominent levels of organizational effectiveness, communication, and safety.

Office manager responsibilities include scheduling meetings and appointments, making office supplies arrangements, greeting visitors, and providing general administrative support to our employees.


Responsibilities:

  • Manage all department office administration support which includes, the Data Entry, Receiving, Inventory Management, Order Desk and assisting the Sales Department.
  • Provides administrative support for the Senior Manager, including assisting in coordinating efforts of departmental staff ensuring mínimal overlap, following up on work and progress in pending matters to ensure timely reply and action or completion.
  • Coordinate and ensure that all sales orders are prepared for timely deliveries; and handling situations that do not require the Senior Managers attention by following departmental and company procedures and standards.
  • Coordinate with department managers, senior managers regarding office operations daily to ensure operational efficiency.
  • Organizes and maintains departmental personnel files; customers files and ensures that all paperwork is properly prepared and filed.
  • Manage any adhoc duties requested by the manager.
  • Ensure that the employee receives proper training, monitoring the quantity and quality of the employee's work, conducting performance appraisals, developing growth plans, and when necessary, counselling and terminating employees.
  • Maintains office administration budget and submits expenditures for proper approvals.
  • Ability to analyse and determine operating and logístical needs within the department.
  • Respond to multiple administrative inquiries from customers, and subordinate staff.

Requirements:

  • Part or direct experience as an Office Supervisor/Manager, Admin Supervisor/Manager or Office/Admin Team Leader or similar
  • Staff management experience
  • Knowledge of Office Administrator responsibilities, systems, and procedures
  • Proficiency in MS Office (MS Excel and MS Word, in particular)
  • Direct experience with office machines (e.g. fax machines and printers)
  • Excellent time management skills and ability to multitask and prioritize work.
  • Diligence and problemsolving skills.
  • Excellent written and verbal communication skills
  • Strong organizational and planning skills in a demanding environment
  • An inventive mind with an ability to suggest improvements.
  • High School degree: additional qualification as an administrative assistant or Secretary will be a plus
  • Must have full working rights in Australia.


  • Auburn, Australia HOBAN Recruitment Full time

    We are looking for a Japanese Speaking Office Manager for our client that is a global company in West of Sydney. You will organise and coordinate administration duties and office procedures. Your role is to create and maintain a pleasant work environment, ensuring prominent levels of organizational effectiveness, communication, and safety. Office manager...


  • Auburn, Australia HOBAN Recruitment Full time

    We are looking for a Japanese Speaking Office Manager for our client that is a global company in West of Sydney. You will organise and coordinate administration duties and office procedures. Your role is to create and maintain a pleasant work environment, ensuring prominent levels of organizational effectiveness, communication, and safety. Office manager...


  • Auburn, Australia HOBAN Recruitment Full time

    We are looking for a Japanese Speaking Logistics Administrator to help run our client's business efficiently and according to safety guidelines.Our client is still new to Australian market currently 5-10 people operating the function. Japanese Speaking Logistics Administrator responsibilities include supporting all logistics procedures, from coordinating...


  • Auburn, Australia Sunwoods Consulting Group Full time

    We are a furniture sales company locates at Auburn. We are now looking for a full time Office Admin who can speak fluent Mandarin and English - answering telephone calls to take messages from clients or to provide information - receiving walk-in customers and guests and making them comfortable - directing or escorting guests or visitors to specific areas or...


  • Auburn, Australia HOBAN Recruitment Full time

    We're looking for a results-driven Mandarin Speaking BD representative in order to drive sale for our client's company that is one of the leading logistics companies in West of Sydney. Mandarin Speaking BD representative serve as the point of contact between a business and its prospects and existing clients and have responsibilities including identifying...


  • Auburn, Australia HOBAN Recruitment Full time

    We're looking for a results-driven Mandarin Speaking BD representative in order to drive sale for our client's company that is one of the leading logistics companies in West of Sydney. Mandarin Speaking BD representative serve as the point of contact between a business and its prospects and existing clients and have responsibilities including identifying...


  • Auburn, Australia Nippon Food Supplies Company Pty Ltd Full time

    About Nippon Food Supplies Nippon Food Supplies (NFS) is a well-established Japanese food importer and wholesaler. We proud ourselves in providing top-quality Japanese foods to businesses all over Australia. About the Role NFS head quarter team in Sydney is seeking to appoint an experienced Human Resource/Administrative Manager to lead in varied assets of...


  • Auburn, Australia Nippon Food Supplies Company Pty Ltd Full time

    About Nippon Food SuppliesNippon Food Supplies (NFS) is a well-established Japanese food importer and wholesaler. We proud ourselves in providing top-quality Japanese foods to businesses all over Australia.About the RoleNFS head quarter team in Sydney is seeking to appoint an experienced Human Resource/Administrative Manager to lead in varied assets of HR...


  • Auburn, Australia HSCH Pty Ltd Full time

    Hero Sushi Group is looking for a highly motivated and passionate Assistant Operations Manager. We are currently operating 48 branches of restaurants and kiosks in ACT, NSW, Qld and VIC. Our group serves Japanese cuisine, including sushi, sashimi and other Japanese meals. If you are interested in working in the hospitality industry and in a large chain...


  • Auburn, Australia HOBAN Recruitment Full time

    We are looking for an effective Mandarin Speaking Warehouse/Logistics Manager to direct receiving, warehousing and distribution operations. You will oversee the efficient receipt, storage, value-adding servicing and dispatch of a wide variety of products. Ultimately, you should be able to ensure productivity targets are achieved and that all warehouse...


  • Auburn, Australia HOBAN Recruitment Full time

    We are looking for an effective Mandarin Speaking Warehouse/Logistics Manager to direct receiving, warehousing and distribution operations. You will oversee the efficient receipt, storage, value-adding servicing and dispatch of a wide variety of products.Ultimately, you should be able to ensure productivity targets are achieved and that all warehouse...


  • Auburn, Australia All Home Caring Services Full time

    **Company description** One goal, one passion. Our aim is to provide specifically tailored plans based on individual needs. We understand there is no one size fits all approach and strive to better understand our clients' needs through better communication. All Home Caring Services provide a unique set of practical supports to people of all ages. They go...


  • Auburn, Australia All Home Caring Services Full time

    Company descriptionOne goal, one passion. Our aim is to provide specifically tailored plans based on individual needs. We understand there is no one size fits all approach and strive to better understand our clients' needs through better communication.All Home Caring Services provide a unique set of practical supports to people of all ages. They go beyond...


  • Auburn, Australia dl trading pty ltd Full time

    We are looking for a customer service officers with Chinese/English Speaking work in our Auburn warehouse Permanent resident or citizen only **Requirement**: **Can speak Chinese and fluent English** Previous Customer Service experience in hardware company prefered Passion for service excellence Cautious attention to detail and good problem solving...


  • Auburn, Australia MR TOP BLINDS Full time

    Mr Top Blinds is a fast growing window coverings manufacurer located in Auburn. We are seeking to employ a reliable and dedicated full-time warehouse administration officer to join this vibrate and friendly team. - **Job duties are as follows**:_ - Organise orders placed by client, check order details - Liase with suppliers, customers, installers and action...


  • Auburn, Australia St Vincent de Paul Society NSW Full time

    A perfect role for someone with great collaboration skills and passion for working with children and young people. - Based in Auburn, travel to Lewisham and other locations covered within the Sydney metropolitan region as required. - Some flexibility to work from home - NSW Driver Licence; capacity to travel as needed - Not-for-profit salary packaging...

  • Operation Specialist

    3 weeks ago


    Auburn, Australia W Cosmetics Full time

    W Cosmetics is a rapidly growing retail group specializing in Japanese, Chinese, and Korean cosmetics and home goods. Our headquarters is comprised of a young, motivated team responsible for managing operations across all retail stores, online platforms, and warehouses in Australia. With the company's rapid growth in recent years, our team is looking for...


  • Auburn, Australia Gough Recruitment Full time

    **The Client**: Work with one of the most professional strata companies in NSW. With an excellent reputation in the industry, established processes and training implemented, and commitment to providing a first class service to their clients, this fun yet professional team are going through massive growth. Located in sleek offices in the Western Suburbs of...


  • Auburn, Australia Gough Recruitment Full time

    **The Client**: Work with one of the most professional strata companies in NSW. With an excellent reputation in the industry, established processes and training implemented, and commitment to providing a first class service to their clients, this fun yet professional team are going through massive growth. Located in sleek offices in the Western Suburbs of...

  • Office Manager

    2 months ago


    Auburn, Australia AA Tiles Full time

    **Duties & responsibilities**: - Be responsible for administration duties (answering phone calls, customer service) - Be responsible for purchasing and logistics. - Ordering office supplies - Greeting company visitors - Developing and implementing new administrative systems - Supervising personnel - Setting up appointments, conferences and managing meeting...