Receptionist/administration Support

1 week ago

Murarrie, Queensland, Australia ADE Consulting Full time

The Receptionist/Administration Support is to provide front house and clerical assistance to contribute to the efficiency of the Staff, effective management of the office, its systems and working environment.


Key Duties:

  • Perform reception duties in a courteous and timely manner
  • Greet walkin Visitors, ensure signin, contact responsible staff member promptly
  • Data entry, document formatting, memo circulation or posting, arranging printing/binding
  • Be familiar with the Office Manual, Policies and business structure
  • Daily check and distribution of mail; and, courier items check and distribution both inward and outward. This includes incoming sample drop offs. Arranging timely collection of waste from the premises
  • Maintain PPE, Consumables, office supplies, inclusive of weekly groceries
  • Dispatch to new employees their PPE, fieldnotes, consumables, in accordance with HR and Line Managers' instructions on the requisite Onboarding form
  • Advance setup of video conferencing when cc'd or requested. This may include set up for training at the request of HR, presentations, meetings, workshops and may require simple refreshments/water, materials preparation/printing, Attendance Sheet, review sheet, and tidy up may also be necessary
  • Ensure Garage/Warehouse, Driveway, Kitchens, meeting rooms and bulletin boards are always tidy and related equipment is in working order
  • Assist with work functions as required
  • Undertake ad hoc or urgent duties as requested
  • Undertake administrative duties including but not limited to scanning, collating documents, photocopying, filing, answering phones, assisting with client enquiries, data entry, document formatting, memo circulation or posting, arranging printing/binding

Expectations

  • Ensure Admin/Reception tasks are covered when at lunch, running an errand, or otherwise
  • Ensure the Reception area including desk, floor and entrance areas are orderly, and Firehose/extinguisher access is unobstructed at all times
  • Understanding of ADE's Policies, Capability Statements and Office Manual to follow and promote consistent protocols and etiquette e.g. document control or branding; ensuring org structure is respected to sensitively report/escalate enquiries or issues
  • Exercise discretion where employees call in sick, or in matters which are referred to HR, Finance or Line Manager on a need to know basis
  • Read or attend ADE's induction programs, as deemed relevant by HR and

Line Manager:
updates to office WHS and IMS, Company Philosophy and Approach, to ensure a working knowledge of procedures for facility and office-related aspects of WHS, QA, EMS

  • Ensure all duties and timecritical tasks/requests are completed within the expected timeframes, confirming with task originators

Qualifications - Personal Abilities/Aptitudes/Skills:

  • Present and conduct yourself in a professional manner as not to bring ADE into disrepute
  • Professional demeanor in verbal and written communication with all relevant Stakeholders
  • Discipline to establish a daily routine, work methodically, accurately and efficiently
  • Able to prioritise workloads in line with Staff/others' deliverables; completing tasks in a timely and efficient manner
  • Intermediate (or above) proficiency in MS Suite, particularly: Word, Excel, PowerPoint
  • Able to work independently and as part of a team professionally at all times
  • Understand company certifications and accreditations within a multi industrial environment
  • No agencies at this time_

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