Senior Project Manager

1 week ago

Sydney, New South Wales, Australia JLL Full time

Shaping the future of real estate for a better world

At JLL, we see a Brighter Way forward for our clients, people, planet, and communities. With over 200 years of real estate experience, we are and always have been, in continual pursuit of brighter ways of working.

We see a Brighter Way in all that we do by seeking better, smarter, more innovative ways of working. We approach our work warmer, more optimistic, and more inclusive.

Our benefits are a good reason to come to JLL:

· Employee assistance programme

· Access to a range of well-being schemes and discounts

· Guaranteed superannuation contributions

· 12 weeks paid parental leave for Primary Carer after 12 months of service

· Flexible Work Arrangements may be available

What this job involves:

As a Senior Project Manager , you will control the planning, organising, programming and rollout of different types of work, from minor to major upgrades.

Reporting to the Senior Management Team, you will be expected to contribute independently to the tasks below. This means as an SPM, you demonstrate a high familiarity with the subject matter and are able to produce these deliverables with no guidance from senior team members. Senior Project Managers are able to validate and oversee deliverables produced by Project Coordinators, Assistant Project Managers and Project Managers. An SPM is expected to manage between 5 and 8 projects at various stages.

As the Senior Project Manager, you are expected to take total responsibility for the effective management of all phases of a project (or projects) from initial establishment to handover and project closure of your projects as well as any persons you manage. The role requires coordinating thought and leadership skills to encourage maximum contributions of all participants in the project and focus these to maximise outcomes for all stakeholders.

Ensure monthly project deliverables are completed; these include

Project Delivery Plans Monthly Status Reports Anticipated Cost Reports Meeting Agendas and Minutes

Establish project budget in accordance with client requirements.

Manage and forecast expenditures to achieve completion within budget. Establish a detailed overall project programme that sets clear milestones and objectives to ensure successful project delivery. Establish an accurate and up-to-date risk register. Preparation of PCG (Project Control Group) reports and attending PCG meetings as required. Chair weekly project meetings as required. Ensure timely issuance of meeting minutes and agendas RFP (Request for Proposal) preparation, scope writing and tendering Led value engineering and buildability analysis and assisted in critically reviewing the design and documentation to minimize risk and maximize outcomes. Lead contract negotiations and awards. Contract administration, ensuring contracts with clients, consultants and suppliers are properly executed and maintained. Carry out contract administration of all vendors professionally and in accordance with legal requirements to protect the commercial interests of the client and Jones Lang LaSalle. Establishing and maintaining anticipated cost reports. Including cash flows and accruals. Ensuring invoices from vendors are submitted in a timely manner to both the clients and JLL accounting. Reviewing and providing recommendations on variations. Collect and vet appropriate supporting documentation for submission to clients. Obtaining timely client approvals. Implement and maintain JLL Health Safety and Environmental systems and take responsibility for areas under your direction. Ensure attention to detail on all deliverables and the overall quality of final products positively represent JLL. Ensure a Safety and Environmental Plan is in place and is actively complied with by yourself and others. Be able to effectively run the project in the absence of the Senior Project Manager or Director.

Management of completion of the project closeout.

Financial closeout Contractual documents (as-builts, deeds of release, client training, etc...)

As a Senior Project Manager, you have a responsibility as a leader to contribute to the development of less experienced colleagues through mentoring and coaching in all aspects of project management.

A SUCCESSFUL PROJECT

Establish and implement an effective organisational structure for reporting, communication, and working procedures within each project. Lead the project team to assemble and effectively lead consultants, contractors and suppliers to achieve the best possible performance from all project team members. Take a proactive role in delivering a successful project (s). Represent the client's best interests from inception to completion of the project. Establish and maintain a positive client relationship. Work with the project team to achieve the best possible performance from all members. Represent and promote the company throughout the project. Accurate and timely project reporting. Ensure repeat business from existing clients. Produce detailed monthly reports for projects covering safety, environment, program, resources, budgets, risk and profitability. Manage the project's construction phase and ensure Jones Lang LaSalle is providing appropriate supervision commensurate with our role. Establish and implement an appropriate quality control system. Led the identification, mitigation, and reporting of project risks to ensure the delivery of projects on time and under budget. Utilise Jones Lang LaSalle technology, including Clarizen, Jaggaer, and Project Toolkit.

BUSINESS OUTCOMES

Develop relationships with other business lines with JLL. Where possible, introduce opportunities to other business lines within Jones Lang LaSalle. Develop relationships with existing clients to increase the profile and exposure of Jones Lang LaSalle. Manage project revenue and payment cycles to avoid bad debt. Led the preparation of EOIs and pricing submissions to clients in order to win new work. Assist in the development of quality templates for use by others using Project Toolkit. Assist in external industry award nominations to promote the business within the industry.

LEADERSHIP

Create an environment where all team members are encouraged to contribute. Sets objectives and measurable goals and motivates the project team to achieve them. Acts as leadership role model for Jones Lang LaSalle by embracing Jones Lang LaSalle's Values at all time, these being Teamwork, Ethics & Excellence. Coach and develop staff and provide regular feedback and guidance.

PERSONAL EFFECTIVENESS

Set stretch targets for self and others and rigorously monitor and manage individual and team performance. Develops and monitors plans for team operations Seek advice and collaborate with other senior staff in exploring solutions to problems and areas of risk that arise. Delegate to others in the team logically and effectively, empowering positive contributions. Be prepared to make tough decisions that resolve problems or improve operations.

RELATIONSHIP BUILDING

Promote open, constructive, collaborative relations with superiors, subordinates, peers, and clients. Gains the respect of Jones Lang LaSalle people, clients, and, where appropriate, the broader business community.

COMMUNICATION

Regularly communicates plans and performance in a clear and motivational manner to members of the team. Maintain positive lines of communication with clients and other stakeholders. Listens effectively and communicates through actions and examples. Analyse completed projects to promote successes and lessons learned, including case studies, for the greater business.

KEY SKILLS

Experience with aged care, Data centres, Industrial, Automation, or Hotels > 100m. Confidently manage project delivery from inception to closure. Proficiency in the use of Microsoft Office Suite, SharePoint, and Microsoft Project and experience in managing cost reporting systems. Understand the legal environment for each project in respect of planning, commercial aspects and delivery constraints. Carry out commercial negotiations with contractors, suppliers, consultants, and authorities within established limits of authority. Understand our obligations for complying with ISO14001, ISO45001, ISO9001 and Environmental Health and Safety legislation generally. Assist in maintaining accreditations where applicable. Ability to assess clients' basic needs and project constraints. Ability to assist in the commercial assessment of new projects. Have a detailed understanding of different delivery methods. I.e. Project Management, Construction Management, Managing Contractor and Warranted Price, Lump Sum etc. Ability to assist in preparing project proposals and delivering presentations that may be required as part of securing new work.

EMPLOYEE SPECIFICATIONS

A degree in a relevant Project or Construction Management related discipline or related field and ten (10) years of experience or a combination of formal education and experience in excess of twelve (12) years, seven of which must be related to Design, Construction, or Project Management.

What you can expect from us:

You'll join an entrepreneurial, inclusive culture. One where the best inspire the best. Where like-minded people work naturally together to achieve great things, join us to develop your strengths and enjoy a fulfilling career full of varied experiences. Keep those ambitions in sight and imagine where JLL can take you.

As an organisation, we don't just accept that we are a place of many different people, but we embrace it, we celebrate it, and we proactively support the needs that difference brings. JLL is committed to equal opportunity regardless of race, gender, age, sexual orientation or disability, and that is why, for more than a decade, we have continued to rank among the world's most ethical companies.

We are dedicated to offering veterans from all ranks and services a successful civilian career as they transition out of the military. We recognise and appreciate the skills acquired in their service careers as vital and transferable to our workforce.

Location:

On-site –Sydney, NSW

Job Tags:

Design, Design Management

If this job description resonates with you, we encourage you to apply, even if you don't meet all the requirements. We're interested in getting to know you and what you bring to the table

Jones Lang LaSalle (JLL), together with its subsidiaries and affiliates, is a leading global provider of real estate and investment management services. We take our responsibility to protect the personal information provided to us seriously. Generally the personal information we collect from you are for the purposes of processing in connection with JLL's recruitment process. We endeavour to keep your personal information secure with appropriate level of security and keep for as long as we need it for legitimate business or legal reasons. We will then delete it safely and securely.

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