HR Coordinator

2 weeks ago

Melbourne, Victoria, Australia Grimshaw Architects Full time

Grimshaw is a global architecture and design studio of ideas and invention, driven by a desire to connect people to each other and the world around us.

We recognise the urgency of the challenges that face our planet, and our duty to deliver architecture and design best suited for a flourishing future.

Our studios are founded on analysis and exploration.

We relish the challenges inherent across a wide range of work, engaging our expertise and agility to deliver lasting, meaningful design that brings value and joy to clients and users.

At Grimshaw, we encourage creativity, collaboration and innovation.

We want our staff to be fulfilled by their time with us as we know the key to our continuing success is working with and engaging the most talented people we can find.


JOB PURPOSE
Primarily to provide an efficient HR service to the Melbourne studio.

Supporting the Studio Manager and Melbourne studio (and other studios when required) to ensure all HR, and people & culture initiatives, as well as but not limited to resourcing requirements, and reporting needs are met in a timely and cost-effective manner.


MAJOR TASKS
HR and people & culture administration including recruitment, data management and procedural implementation.

HR Advice and Guidance:

  • Provide support on any HR queries from employees and managers.
  • Provide HR support at any meetings (formal or informal), advising on process and to encourage resolution.
  • Effectively managing annual leave, personal leave and TOIL.
  • Record and track any issues relating to performance, disciplinaries/grievances, ensuring that they are properly followed up and resolved in a timely fashion.

Recruitment

  • Assist in the recruitment process.
  • Assist with job descriptions and contracts for new and existing staff.
  • Organise interviews.
  • Manage recruitment advertising.
  • Advise on offers and salary bandings.
  • Manage the onboarding and induction process.
  • Assist in internal resourcing.

Payroll

  • Prepare monthly reporting in a timely manner and liaise with Payroll provider
  • Ensure all changes are correctly entered, all new starters and leavers are added, changes reported, and other adhoc reports are prepared
  • Work in conjunction with Finance to approve and confirm Payroll

Performance Management/Training and Development:

  • Assist with the roll out of the internal appraisal process.
  • Coordinate the mentoring scheme for the Melbourne studio, monitoring its progress to ensure continued improvement.
  • Provide administrative assistance for training and development and record keeping.
  • Provide administrative support for the following: annual appraisals, mentoring,

Visa Sponsorship:

  • Assist with maintaining all staff visa status updates including expiry and renewal

Supporting Studio Manager

  • Daytoday support
  • Inbox and calendar management

Other

  • Participate in Global HR meetings.
  • Be proactive in researching HR topics and engaging in discussion and development of the HR support function.
  • Ensure that all work undertaken complies with the requirements outlined in Grimshaw Policies.
  • Participation in group workshops when required.
  • Assist staff with timesheets.

Key Skills and Experience

  • Educated to degree level, or equivalent
  • Experience of working in a HR / people and culture capacity, 3‐5 years of experience as a minimum
  • Comfortable dealing with ambiguity. Ability to lead complex assignments
  • Highly organised with the ability to multitask
  • Approachable and friendly
  • Good negotiating skills
  • Strong verbal and written communication skills and attention to detail
  • Experience of working with HR Information systems
  • Strong record keeping and data management
  • Experience in the Architecture industry would be a plus but not necessary
Grimshaw is an equal opportunity employer that does not discriminate. We celebrate diversity and are committed to creating an inclusive environment for all our colleagues.

  • HR Coordinator

    2 weeks ago

    Melbourne, Victoria, Australia HR Partners Full time

    Our Multi National client within the Medical Industry is seeking a HR Coordinator to join their team, due to growth within the Melbourne office.This role begins as a Temporary Contract with the intention to be made permanent after 6 months.Working arrangement: Highly flexible (2-3 days working from home) and somewhat flexible hoursOffice based in Heatherton,...

  • HR Coordinator

    2 weeks ago

    Melbourne, Victoria, Australia SodaStream Full time

    SodaStream is the world's largest manufacturer, distributor, and marketer of Home Carbonation Systems. Our brand is sold in 45 countries worldwide and in over 50,000 retail outlets.Due to significant growth of our Global business, we have an exciting opportunity for a HR Coordinator with a minimum of 2 year's-experience in FMCG or consumer goods marketing...

  • HR Coordinator

    2 weeks ago

    Melbourne, Victoria, Australia CPB Contractors Pty Limited Full time

    About North East Link The Spark Consortium has been selected for the Central Package of the North East Link Project - Victoria's biggest road project. The Spark Consortium's Design and Construction Contractor - which comprises Webuild, CPB Contractors, GS Engineering and Construction and China Construction Oceania - will deliver the twin three-lane...

  • HR Coordinator

    2 weeks ago

    Melbourne, Victoria, Australia Sclww Full time

    Update your details, view your application and progress. Eligible for Employee Referral Payment 1 The Spark Consortium has been selected for the Central Package of the North East Link Project - Victoria's biggest road project.The Spark Consortium's Design and Construction Contractor - which comprises Webuild, CPB Contractors, GS Engineering and Construction...

  • HR Coordinator

    2 weeks ago

    Melbourne, Victoria, Australia Aspect Personnel Full time

    Must have previous HR/P&C Coordination experience Comfortable working with various stakeholders Opportunity to work amongst creatives and learn about architecture and designThe CompanyA medium-sized architecture practice offering architecture, interior design and masterplanning services within various project sectors. They have won many international awards...

  • HR Coordinator

    2 weeks ago

    Melbourne, Victoria, Australia Aspect Personnel Full time

    Must have previous HR/P&C Coordination experience Comfortable working with various stakeholders Opportunity to work amongst creatives and learn about architecture and designThe CompanyA medium-sized architecture practice offering architecture, interior design and masterplanning services within various project sectors. They have won many international awards...

  • HR Coordinator

    2 weeks ago

    Melbourne, Victoria, Australia Hansen Technologies Full time

    ABOUT THE ROLEThis is a fantastic opportunity for a HR coordinator looking to join a supportive team and develop your skills in a fast-paced environment while gaining valuable experience in HR. You will be responsible for providing essential support to the ANZ HR team, responding to general enquiries, managing the onboarding of employees and supporting the...

  • HR Coordinator

    2 weeks ago

    Melbourne, Victoria, Australia Mitsui & Co. (Australia) Ltd Full time

    HR CoordinatorPosted: 04/01/2023Closing Date: 22/01/2023Job Type: Permanent - Full TimeLocation: MelbourneJob Category: HR & RecruitmentThe CompanyMitsui & Co. (Australia) Ltd. is the wholly owned Australian subsidiary of Mitsui & Co., one of the world's most diversified trading, investment and services enterprises.The RoleMitsui & Co. (Australia) Ltd. is...

  • HR Coordinator

    2 weeks ago

    Melbourne, Victoria, Australia Talent International Full time

    australia melbourne contract negotiable- 12 month fixed term contract with the option to convert to permanent:Central CBD location 2 days WFH:- Work within a well established, tight knit team with lots of ongoing mentoringOur client is currently on the lookout for an junior HR and Training Coordinator to join a well established team within a reputed...

  • HR Coordinator

    2 weeks ago

    Melbourne, Victoria, Australia people2people Full time

    Join this well-known global company as a HR Coordinator:Salary up to $80,000 + Super (plus bonus):- Excellent perks & benefitsTHE COMPANY This well known company is the world leader in luxury which manage a high level of prestigious brands. Founded over 30 years ago, this well-regarded company has a presence in major sectors of the luxury industry including...

  • HR Coordinator

    2 weeks ago

    Melbourne, Victoria, Australia Framestore Full time

    Framestore is looking for a dedicated and detail-oriented Human Resources Coordinator to provide HR support to the Melbourne studio.If you are passionate about Human Resources and have strong people and administrative skills, we want to hear from youThis is a hybrid role, based in Melbourne.Key Responsibilities: Facilitating onboarding, including conducting...

  • HR Coordinator

    2 weeks ago

    Melbourne, Victoria, Australia Curio Group Full time

    About CurioCurio, a leading education consulting and learning experience company, works with universities, vocational education providers, schools and companies to drive change through learning. We lead the online learning transformation of many of our clients and partners through a focus on the creation and delivery of exceptional learning experiences. Our...

  • HR Coordinator

    2 weeks ago

    Melbourne, Victoria, Australia Charterhouse Full time

    HR CoordinatorNot-for-profit based in the city | $80,000 + super + salary packaging | End-to-end recruitment | Generalist HR support Reporting directly into the HR Manager Working for an empowering NFP based in the city, close to public transport- $80,000 + super + salary packaging + leave benefitsAbout the companyA not-for-profit based in the city are...

  • HR Coordinator

    2 weeks ago

    Melbourne, Victoria, Australia Multiplex Full time

    Job Description Who we are and what we offer: Multiplex is a premier construction company with a simple purpose: to construct a better future. We have a culture where all our people feel safe to speak up, be themselves and do their best work. You will be supported with a range of holistic benefits including: Bonus schemes, annual remuneration...

  • HR Coordinator

    2 weeks ago

    Melbourne, Victoria, Australia people2people Full time

    The FirmWe are currently seeking a full time HR Coordinator or Advisor to join a natainal law firm. Situated in the heart of the CBD, are on the look out to find someone to join their team on a 2 month temporary assignment.The RoleIn this role you will report directly to the General Manager, your daily duties will include, but are not limited to:Engagement...

  • HR Coordinator

    2 weeks ago

    Melbourne, Victoria, Australia Spawnpoint Media Full time

    Who We Are:Spawnpoint Media is the leading YouTube production company that manages massive YouTube channels and media brands. Our presence boasts 8 million raving fans, 2 billion views, and 18 thousand years of social media content devoured We are the trailblazer of children's Minecraft content, daring to defy the norms of traditional media. Our focus is to...

  • HR Coordinator or Advisor

    2 weeks ago

    Melbourne, Victoria, Australia people2people Full time

    6 month contract for Human Resources Coordinator or Advisor CBD based law firm Full time hours, in officeThe FirmWe are currently seeking a full-time HR Coordinator or Advisor to join a Melbourne-based law firm. Situated in the heart of the CBD, they are on the look out to find someone to join their team on a 6-month ContractThe RoleWorking closly with the...

  • Recruitment Coordinator

    2 weeks ago

    Melbourne City Centre, Victoria, Australia HR Partners Full time

    HR Partners by Randstad is currently recruiting for an exciting opportunity as a Recruitment Coordinator to join our clients People & Workplace Services team based in Melbourne CBD, with flexible working arrangements.This role is a 5 Month Fixed Term Contract full time position and will oversee and coordinate the end to end recruitment and resourcing...

  • HR Advisor/coordinator

    2 weeks ago

    Melbourne, Victoria, Australia Aspect Personnel Full time

    Experience with Employment Hero is desirable Experience operating as sole HR function in previous role is advantageous Temp contract 11 April 14th July (flexible)The company:This design studio is based in Melbourne's CBD and has an impressive portfolio across Australia and the Asia Pacific Region. They are committed to working collaboratively to design...

  • HR Coordinator

    2 weeks ago

    Melbourne, Victoria, Australia BlueScope Full time

    Company DescriptionBlueScope is an Australian-born, global success story, spanning 18 countries, with a team of over 16,500 people. We're driven by innovation and are proud that the technologies in our products and brands, like COLORBOND steel, inspire and protect everything from hospitals and bridges to stadiums and homes.As part of the Global People Team...