Project Administrator

2 weeks ago


Perth, Western Australia RPS Group Full time

Are you looking for a diverse role? From generating client invoices, mobilising staff to site, to finalising a bid, no one day is the same.


If you have accounts receivable experience and are looking to broaden your horizons to include project administration and bid submission assistance, we would like to talk to you.

We seek a highly motivated and proficient full-time Project Administrator to assist with the day-to-day support and management of current and future projects.


  • Accounts Receivable + Project Administration
  • Enjoy a varied and challenging role
  • Strong, collaborative working culture

What you'll be doing

  • Generating, processing, approving, and finalising invoices including portal submissions
  • Setting up of proposals and projects in D365 and their associated Server or Sharepoint folders
  • Project forecasting, cost control and proposal tracking
  • Work in conjunction with the finance team regarding credits, adjustments, remittances, Promaster credit card postings and debtor management
  • Vendor setups and other client portal requirements
  • Mine site mobilisation using Enable (ERMS)
  • Assist Business Manager with project enquiries, aged WIP, aged debtors & missing timesheets
  • General administration duties including booking travel, training courses project purchases, coordinating conference/events, catering, document contract admin, PPE etc.

You will have

  • Around 4 years experience in a similar position
  • Accounts experience is Essential accounts receivable, postings, reconciliations, accruals, cost control and assistance with EOM/EOY reporting tasks
  • Experience with coordinating and maintaining project files, registers, managing document version control, billing assistance, project reconciliations and undertaking project research as required
  • Outstanding communication and interpersonal skills
  • High level of initiative in following and/or interpreting instructions and be proactive and solution orientated.
  • Proficiency in the use of MS Office Suite with advanced competency in Excel
  • Experience with D365 will be highly regarded
  • Project mobilisation experience will be highly regarded

Why Join the RPS team


Join the team for the opportunity to work in a stimulating and supportive work environment amongst a team of dedicated and influential experts in their fields working on the most innovative projects in the industry.

Along with a great leadership team with a strong and collaborative working culture, RPS will also provide you with career development opportunities and access to various employee benefits such as active life benefit, professional memberships, anniversary leave, + more

Our Approach
Our people live our purpose, deliver our promise, and demonstrate our behaviours every day. Our behaviours define who we are. Developed by our people, they underpin everything that we do. They create the memorable experiences we are known for and make RPS a great place to do great work.

'Stronger Together' is one of our five core behaviours and it is inherent in creating an inclusive workplace:
'We are respectful, acknowledge diversity, and recognise the potential and contribution of everyone. We bring out the best in one another, always assuming best intent. People who learn and grow thrive in our business, sharing in our success.'

**Recruitment Agencies
  • Administrators

    2 weeks ago


    Perth, Western Australia Plummers Project Services Full time

    FIFO or Perth based admin roles Competitive remuneration packages Secure positions within growing company About the role:Due to growth, Plummers Project Services are open to hearing from experienced candidates looking for their next challenge in administration. We are seeking a variety of positions, including Site Administrators, Office Administrators, and...

  • Seqt Administrator

    2 weeks ago


    Perth, Western Australia Quattro Project Engineering Full time

    PerthJuly 28, 2023Quattro Project Engineering is a successful and innovative WA based Engineering and Construction Services Company servicing the Resources and Civil Sectors for over 10 years.The Role:THE ROLEAs a result of continuous company growth, we have a newly created role for an SEQT Administrator to join our team based in our Perth Head Office. This...


  • Perth, Western Australia Plummers Project Services Full time

    Weekly Pay 2:1 Rosters Great Company Culture Join the PPS Team as a Site AdministratorAre you an experienced Site Administrator ready for your next exciting opportunity? PPS is expanding and we need passionate professionals like you to join our growing teamAt PPS, we recognise the value of your expertise and the critical role you play in ensuring our sites...


  • Perth, Western Australia Randstad Australia Full time

    Randstad are looking for a an experienced project administrator for our large nationally based client. They are passionate about delivering high-quality results and exceeding customers expectations. As they continue to grow, they are seeking a skilled and motivated Project Administrator to join the team.Responsibilities:Coordinate and support project...


  • Perth, Western Australia Randstad Australia Full time

    Randstad are looking for a an experienced project administrator for our large nationally based client. They are passionate about delivering high-quality results and exceeding customers expectations. As they continue to grow, they are seeking a skilled and motivated Project Administrator to join the team.Responsibilities:Coordinate and support project...

  • Project Administrator

    2 weeks ago


    Perth, Western Australia JUWI GmbH Full time

    Project Administrator:Perth, AustraliaJunior, Career startWork experienceOffice, administration, processingAbout Us: I want a meaningful job in a company that gives me the chance to achieve a big goal: 100% clean energy. Sounds ambitious, but it is feasible. I work at JUWI. When do you start?_We are looking for you as a Project AdministratorStart May 2023 |...

  • Project Administrator

    2 weeks ago


    Perth, Western Australia Brunel Full time

    Our client, a well-established mining business in the Pilbara region of Western Australia, is in search of a dedicated and detail-oriented Project Administrator to support their ongoing mining projects. This exciting 12-month contract role offers an 8:6 roster, providing an excellent work-life balance in a dynamic and growing industry.About this roleAs a...

  • Project Administrator

    2 weeks ago


    Perth, Western Australia KBR Full time

    Title:Project AdministratorAre you a Project Administrator looking for a new challenge?We are looking for a Project Administrator to join our KBR Transport team in Perth.Our people are important to us, and you will play a key role in contributing to the success of our business. We believe in empowering our employees, by nurturing development within a culture...

  • Project Administrator

    2 weeks ago


    Perth, Western Australia FourQuarters Full time

    6 Month Contract CBD Immediate startExciting opportunity for Project Administrator with Document Control ExpertiseAre you a detail-oriented professional with a passion for ensuring projects run seamlessly? We're seeking a dedicated Project Administrator for a 6-month contract with possibility for extension.As a key contributor, you'll play a pivotal role in...

  • Project Administrator

    2 weeks ago


    Perth, Western Australia WorkPac Group Full time

    About Our Client:Our client is leading global client, delivering multinational oilfield services from engineering and design, procurement, construction, installation and operation of sustainable infrastructure and plants.About the RoleResponsibilities will Include:Provide support and co-ordinate preparation of risk register and deviations register both...

  • Project Administrator

    2 weeks ago


    Perth, Western Australia Unite Resourcing Full time

    Exceptional career opportunity Leap into the prosperity of contracts administratin Remain in WA's mining industry with free parking in WanerooUnite Resourcing has an immediate requirement for an experienced project administrator who is now willing and able to embrace the learnings and world of contracts Our client is an amazing mining contractor, based in...

  • Project Administrator

    2 weeks ago


    Perth, Western Australia Acier Recruitment Pty Ltd Full time

    Work for friendly and supportive organisation Best practice employer, committed to offering dynamic careers Heavily involved with a national CompanyAbout the company:Very well established construction consultancy looking for an experienced Administrator to help with construction plans and support senior management.Responsibilities of the Project...

  • Project Administrator

    2 weeks ago


    Perth, Western Australia TechnipFMC Full time

    TechnipFMC is a global leader in the energy industry, specialized in subsea and surface technologies integrated projects, products, and servicesOur mission and vision:to enhance the performance and drive real change in the traditional and new energy industryHow we do it: by constantly challenging conventions, tackling some of the most complex technical and...

  • Project Administrator

    2 weeks ago


    Perth, Western Australia Wood Full time

    Wood is recruiting for a Project Administrator / Technical Assistant with excellent coordination skills to support travel and logistics administration activities for the Construction and Commissioning team in the Perth CBD office. This is a long-term opportunity, needed for an immediate start. With guidance and mentoring from the Lead Technical Assistant,...

  • Project Administrator

    2 weeks ago


    Perth, Western Australia DFP Recruitment Services Full time

    Job description:We are currently seeking a highly skilled Project Administrator with experience using SmartyGrants.Job Overview:As a Project Administrator with SmartyGrants experience, you will play a crucial role in supporting the successful implementation and management of our grant-funded projects.You will work closely with project managers, stakeholders,...

  • Project Administrator

    2 weeks ago


    Perth, Western Australia Titan ICT Full time

    Job Category:Administrative Assistants (Administration & Office Support)Job Type (PT / FT):Full TimeJob Location:PerthContract Type:PermanentAbout usTitan ICT Consultants, established in 2003, is a national, independent engineering consultancy specialising in information and Communications Technology (ICT). We focus purely on the ICT niche and have built a...

  • Project Administrator

    2 weeks ago


    Perth, Western Australia Wood Full time

    Wood is recruiting for a Project Administrator / Technical Assistant with excellent coordination and stakeholder management skills to provide dual support for the APAC West Operations Director and all technical services activities for one of our key energy clientele, based in the Perth CBD office. This is a permanent opportunity, needed for an immediate...

  • Project Administrator

    2 weeks ago


    Perth, Western Australia The Technical and Engineering Network Full time

    $40 per hour Monday Friday (35 hour working week) 4month contractTEN Recruitment are in partnership with specialist structural repair and refurbishment contractor who are based in Osborne Park. The business has a requirement for a Project Administrator to initially join on a 4-month contract and support the business' tight-knit team across a range of live...


  • Perth, Western Australia WCA Solutions Full time

    Extremely competitive salary package Work with a dynamic and growing company Training and development opportunitiesADENCO is currently on the lookout forProjects Administrator to join our team on a permanent basis in Western Australia.The OpportunityADENCO is a dynamic and growing dynamic and growing Civil Construction, Ground Water Management, and...

  • Administrator Project

    2 weeks ago


    Perth, Western Australia Civmec Full time

    The Company Civmec is an Australian-owned, integrated, multidisciplinary heavy engineering and construction services provider to the energy, resources, infrastructure, marine and defence sectors. With a pipeline of more than $900 million in current and future projects, our diversification enables us to operate extensively across the nation, supporting...