Business Support Administrator

2 weeks ago

Sydney, New South Wales, Australia WSP Australia Full time

The opportunity
Join our team of intelligent and collaborative Changemakers and make your mark on tomorrow


In the Business Support Administrator role, you'll report to the national Operations Support Manager under the guidance of the NSW Business Support Team Lead.

The role will be based in our
Sydney CBD office.


You will be joining a national team of administration professionals, deliver support services nationally via an online help centre, and provide general administration support locally to our Earth & Environment and Mining Services teams.


What you'll do

  • Provide administration support to project engineers and scientists
  • Arrange, participate and contribute during Group meetings (e.g. take minutes and facilitate follow up actions)
  • Assist with credit card reconciliation, timesheet and expense management, PO creation, invoice coding and maintain consulting CV database up to date
  • Assist group with onboarding of new starters, including arranging access passes and workstations
  • Review nontechnical documents; proofread for accuracy, compliance with corporate policies and formatting adherence
  • Assist with tender preparation; gathering insurances, certificates, CV preparation and client reports
  • Coordinate employee mobilisation and book medicals, client/site inductions and training courses
  • Data entry of soil/rock logs in the system
  • Foster a strong client, quality and safety culture as well as a culture of collaboration, knowledge sharing and mutual respect

About you


We are seeking a service-focused, proactive and tech-savvy individual who will provide a mature, composed and professional service to both internal staff and our valued clients.


In addition, you will bring the following:

  • At least 2 years of office or team or office administration experience
  • Comfortable and confident with technology we require strong knowledge of Microsoft Office suite (i.e. Word, PowerPoint, Excel and Outlook) and ideally some familiarity with Office 365 (Teams, SharePoint, OneDrive for Business, Delve etc.)
  • Strong organisational skills and time management
  • Consultative approach and excellent communication and relationshipbuilding skills
  • A selfstarter who can work independently, but also to contribute proactively to a strong team environment
  • Commitment to supporting the development of a positive, supportive and highperforming team culture

About WSP


WSP is one of the world's leading engineering professional services consulting firms, bringing together approximately 4,500 talented people across 14 offices in Australia.

We have committed to halving the carbon footprint of our designs and advice by 2030. Our sustainable solutions and Future Ready projects will help societies grow for lifetimes to come.

Our vibrant workplace culture is an important part of what makes this a great place to work.

It is supported by our Guiding Principles:

  • We value our people and our reputation.
  • We are locally dedicated with international scale.
  • We are future focused and challenge the status quo.
  • We foster collaboration in everything we do.
  • We have an empowering culture and hold ourselves accountable.


WSP prioritises the health and wellbeing of our people by offering flexible working, 12 months parental leave, opportunities for global mobility, purchased additional leave, and competitive remuneration among many more benefits designed to help you shine.

We are committed to providing an inclusive, diverse and equal opportunity workplace. We promote Indigenous voices and are actively delivering a 'Stretch' level Reconciliation Action Plan.

Accredited by the Workplace Gender Equality Agency as an Employer of Choice, we also support the LQBTQI+ community, and encourage all employees to bring their whole selves to work.


LIWSP
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