PMO Administrator

1 week ago

Sydney, New South Wales, Australia Mirvac Full time
Mirvac's people are our most valuable asset.

We are proud to have built a culture of inclusivity, innovation and collaboration, becoming a place where people genuinely want to work.


Two recent accolades to reflect this are:
1 in AFR BOSS' Best Places to Work in Property, Construction & Transport 2022
1 Company Globally for Gender Equality in Equileap's 2022 & 2023 Review

Mirvac is an Australian property group with a clearly defined purpose to 'reimagine urban life'. For over 50 years, we've dedicated ourselves to shaping Australia's urban landscape.

Our evolution has been significant, growing from a small joint venture to a thriving ASX-listed property group that leads the way in sustainability, innovation, safety and placemaking.


At Mirvac, we know that it's our people, their passion and expertise and the exceptional experiences we create for our audience, that defines us.

Our opportunity


As a PMO Administrator, you will streamline coordination and support within Mirvac's Capital Works framework, ensuring effective communication and collaboration among stakeholders.


Your responsibilities will include:

Align with the major Capital Works Framework supporting the Capital Works Program Manager's, External PM's and internal Mirvac teams.

Facilitate the project brief and business case sign off process and ensure all documentation has been provided to raise budget in MRI.

Process variation requests and ensure sign off by relevant DLA.
Administer project financials and maintain documentation.

Provide support to Capital Works Program Manager's and external PM's on procurement, invoicing, and payment queries, liaising with Mirvac internal support team (Property Accountants, AP, Finance, Vendor Maintenance, Procurement).

Ensure Program Management Office (PMO) project files are document controlled and all approved/signed documents are in the correct folder locations.

Maintain all excel tracker workbooks for project financials, invoice processing and budget release.
Facilitate the contract admin process
Ensuring contractual paperwork is doc controlled in Capex folders;
Lodgement and retrieval of Bank Guarantees
Maintain the shared capex project mailbox ensuring all requests have been actioned and organized into correct folders.
Administer the project closeout process and capture contractor performance feedback in SharePoint Register.
Build collaborative relationships with internal and external stakeholders to ensure proactive management and resolution of issues.
Drive engagement with various internal stakeholders to gather function business requirements
Assisting with any projects, or undertaking additional duties as reasonably required.

Your point of difference

Relevant tertiary qualifications with experience in a similar role
Exceptional internal and external relationship and stakeholder management skills with a strong commercial outlook
A proactive and self-motivated approach with the ability to solve problems, improve system and procedural efficiency and effectiveness, and resolve issues as they rise
A team player attitude with the ability to work independently or as part of a team, multitask and adapt to change, and a willingness to be flexible
Exceptional administration, time management and organisation skills with strong attention to detail
A collaborative, professional and empathetic approach to dealing with all stakeholders and tenants
Exceptional communication and interpersonal skills
Ability to maintain confidentiality and discretion in relation to asset information
A willingness to learn and provide an innovative approach


All of these attributes are preferred, if you think you may be the right fit for the role please still apply.

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