Governance Admin Support Officer/governance

1 week ago

Canberra, ACT, Australia Department of Industry, Science, Energy & Resources Full time

Job no: 512471

Employment type:
Ongoing

Location:
Canberra

Categories:
Policy, Programme Management, APS Level 5, APS Level 6, Administration

About the department:


The department plays a key role in the Australian Government's agenda to create jobs and build a stronger, more resilient, and competitive economy.

Our work builds on Australia's existing strengths, supports businesses to grow, and drives new opportunities for long-term productivity growth and prosperity.

The success of the department helps Australia recover from the economic consequences of COVID‐19 and adapt to its ongoing effects.

Through our work, we support the government's economic recovery plan and help to deliver a better future for all Australians.


About the team:

The Ministerial and Executive Enabling branch provides a range of support and assistance to the Executive and our Ministers.

This includes the planning and reporting framework required under relevant legislation, parliamentary and Cabinet support, governance support, internal audit and enterprise risk management.

The Portfolio Appointments and Governance Support Team manages departmental governance arrangements. This includes strategic and secretariat support for the Executive Board and its sub-committees.

The team ensures key departmental decisions are made by the right people, at the right time, supported by efficient and robust processes.

This enables the Secretary, as the Accountable Authority to fulfil their obligations under various legislative instruments, APS, and departmental policies.

The team is the central point of contact for the department on all portfolio appointments.

The team provides strategic advice and support to the department and its ministerial offices for statutory and non-statutory appointments to portfolio boards and committees.


What's in it for you?:


You will gain insights into the key issues right across the portfolio as you work within a dynamic team that delivers critical governance functions.

Being part of the team that supports the department's strategic decision-making processes will provide insights you won't find in other roles.

You will work and build relationships with senior stakeholders on a daily basis within the department, the wider portfolio and across the APS.


APS- Governance Administrative Support Officer

  • Have excellent organisational skills, including the ability to identify priorities and risks.
  • Maintain excellent customer service and interpersonal skills.
  • Demonstrate sound judgement and problemsolving skills.
  • Have high level written and verbal communication skills.

APS- Governance Committee Manager

  • Demonstrate high quality written, verbal communication and problemsolving skills.
  • Have a history of building strong working relationships and effectively engaging with a wide range of stakeholders, both internal and external to government.
  • Be adaptable, resilient and solutions focused while working in a dynamic environment.

What you will do:

As an
APS5 Governance Administrative Support Officer, you will:

  • Provide coordination, logistics, engagement assistance and support for board/committee(s) activities.
  • Prepare agendas and relevant board/committee papers.
  • Schedule meetings and liaise with stakeholders and committee members.
  • Provide advice on coordination/logístical matters.
  • Draft briefing material, meeting minutes and written communications.
  • Maintain membership records and board/committee databases.

As an
APS6 Governance Committee Manager, you will:

  • Work across the team to ensure all committees are supported to a consistently high standard.
  • Provide advice on policy, program and corporate matters relating to committee business as required.
  • Coordinate and maintain meeting schedules, agendas, and forward planning.
  • Produce high quality written material and advice, including but not limited to drafting ministerial and Chair briefings, meeting minutes, and preparing communications for both internal and external stakeholders.
  • Mentor and guide junior staff.

Eligibility:

Notes:

Experience in governance, particularly managing committees is desirable, as well as an awareness of portfolio appointments processes. Stakeholder and team management skills are key to success in this role.


A merit pool may be established and used to fill future vacancies within 18 months from the date the vacancy was first advertised in the Gazette_.

_

The department does currently offer flexible work opportunities for many roles. This vacancy is Canberra-based, although flexible or remote work arrangements may be considered. Please reach out to the contact officer to discuss this further.

How to apply:

Contact Information:

Advertised: 20 Feb 2023 AUS Eastern Daylight Time

Applications close: 06 Mar :55 PM AUS Eastern Daylight Time

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