Project Administrator

2 weeks ago

Sydney, New South Wales, Australia Coates Group Full time

Be Part of Our Next Chapter


For over almost 60 years, our solutions have enabled impactful connections between some of the world's leading brands and their customers.

And while we've already done a lot of work we're proud of, we're just getting started

We're a global technology company focused on creating dynamic, smart, personalised and engaging customer experiences powered by our range of digital hardware, our proprietary content management system and our industry leading signage solutions

(For example:

If you've ordered in-store or in the drive-thru at McDonald's somewhere in the world in the last few years, chances are you've interacted with our digital solutions.) We work in over 50 global markets and have 9 offices around the world, with a global headquarters proudly located in our founding home of Sydney, Australia.


Coates Group has the values of a family-owned business and the innovative spirit of a start-up, both which fuel our purpose - _Creating Connections.

Empowering Partnerships. Always Evolving_.

Through hard work, dedication and creativity, we've become industry leaders who have won awards and set records while remaining focused on continual growth and evolution.

We are a 2x Australia Good Design Award winner and successfully completed the largest hardware deployment in Quick Service Restaurant history.

We are curious, charismatic, authentic and we value and leverage the diversity of our crew. We are imaginers, kindness enthusiasts, experts, creators, thinkers, challengers, collaborators and over-achievers.

And together, as a Crew, we are revolutionizing the way the world's leading brands leverage technology to drive the best customer experiences.

We are looking for a Project Administrator to support an iconic signage roll out over a 12 month period.

Working closely with Project Managers, this role will support the project lifecycle to ensure the smooth operations and ensure all documentation is up to date and correct.


Individual Accountabilties:

  • Assisting Project Managers in coordination of project activities including scheduling, documentation and invoicing
  • Maintenance of ERP system
  • Facilitate communication between internal teams and external stakeholders to ensure that the project objectives are being met
  • Prepare and distribute POs, tracking deliverables and vendor relationships
  • Coordinate and liaise with customers, contractors, suppliers and builders ensuring products are dispatched and projects completed within the specified time frames.
  • Assist Project Managers with various tasks and duties

Qualifications and Experience:

  • Preferably have some experience in project administration
  • Highly organised with excellent verbal and written communication skills
  • Attentive to detail and able to selfreview
  • Proficient with Microsoft Outlook, Excel and Word and Accounting Systems
  • Able to work autonomously
  • Eager to learn with an interest in project management
  • Experience and strong focus on customer service

About Coates
We are industry leaders who have won awards and set records.

We are a 2x Australia Good Design Award winner and we successfully completed the largest hardware deployment in Quick Service Restaurant history.

We are industry leaders who have won awards and set records.

We are a 2x Australia Good Design Award winner and we successfully completed the largest hardware deployment in Quick Service Restaurant history.


We are led by a forward-thinking CEO who has demonstrated a true passion for people and making Coates a place where people genuinely enjoy working.

Our growth plans enable a focus on providing rapid career advancement opportunities for our talent.


Together, we are creators, allowing us to make our purpose a reality - to create immersive brand experiences for everyone.


Join a Crew that Cares
Be part of a global team of talented, ambitious, creative people that value integrity, individuality and inclusivity. (Ask us about our Equality + Empowerment Initiatives).


The benefits include an annual market competitive bonus program and our "Thrive Program" which includes a suite of flexible work options because we're strong believers that you should never miss an important life or work moment.

Thrive also provides dedicated time to prioritize our health and wellbeing (think virtual Yoga or meditation sessions), a Global Wellness paid day off to recharge as well as a "Give Back Day" to allow our Crew an opportunity to make an impact in the community.


Be inspired To Be More
We skip the red tape and aim to always stay nimble. We're proud of where we've been and are energized by where we're going. We encourage ideas and perspectives because we know the more we have, the better we are. We work hard but have fun along the way. We push the boundaries but keep it real and authentic. We believe in the values that got us here are the ones that will continue to lead us forward. We are excited by wh

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